1-Dissemination plan



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FP7-contract n°: 632738





D6.1-Dissemination plan




Abstract

Deliverable 6.1 “Dissemination plan”, outlines the overall structure and layout for FI-C3’s dissemination activities along the whole duration of the project, both to the public at large and among the project partners.







Date of publication: 14 Nov 2014

Document Number:









Table of Contents

Table of Contents 2

1 Objective and strategy 3

2 Targets 5

3 Actions and performances indicators 9

3.1 External dissemination 9

3.1.1 Dissemination package 10

3.1.2 Website 11

3.1.3 Dissemination at large 12

3.2 Internal Dissemination 16

3.2.1 Mailing list 16

3.2.2 Collaborative platform 16

3.2.3 Website news publishing template 17

3.2.4 Personal and virtual meetings 17

3.3 Performance indicators 17

4 Actions per target 19

5 Annexes 20

5.1 Single event reporting template 21

5.2 Dissemination action reporting template 23

5.3 Evaluation questionnaire 24

5.4 Website news publishing template 25



1Objective and strategy

The dissemination and awareness raising proposed in FI-C3 comprises a number of building blocks that will enable a strong proactive and reactive communications effort. The main elements include maintaining a strategic calendar focusing on call organization and project selection process. This WP seeks to strengthen FI-C3 messaging both in terms of content and in the way it is communicated. Active promotion and communication activities, including online and non-electronic communication methods and tools, attending to relevant events as well as publications are core activities of this dissemination plan.


These actions will follow a clear dissemination strategy and action plan. Key measurement parameters will be defined in order to assess the impact of the dissemination strategies.
Table 1 shows the three logical phases regarding the dissemination plan.


PHASE

OBJECTIVE

ACTIVITIES

Phase 1: Initial awareness phase

Agree upon dissemination strategy and future activities.

Create an initial awareness about FI-PPP Phase 3 and FI-C3 project objectives and scope

calls process and dates dissemination.


FI-C3 logo validation

Project website design

Press release

Digital project brochures

e-Mailing campaign

Select exhibitions, events for attendance

Build FS6 platform FI-C3 profile.

Social Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members)



Phase 2: Targeted awareness phase

Create a more "targeted awareness" focusing on potential applicants (SMEs and individual entrepreneurs) and rest of audiences regarding the results of the Initial Awareness Phase.

Calls process and dates dissemination.

Project Selection dissemination.


Refine website

Digital project brochures

Press release

Distribute online marketing material

Attend exhibition and events

Social Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members)



Phase 3: Final phase

Maximize FI-C3 awareness.

Project Selection.

Results dissemination

Successful projects dissemination and promotion




Adding content to website

Attend exhibitions and events

Issue final press release

Social Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members). Publish successful stories



Table 1 Dissemination Plan logical phases

The dissemination of the FI-C3 project will be implemented in close coordination with the other 16 FIWARE Accelerators and FIWARE dissemination office managed by Ogilvy.


However, before any knowledge is disseminated, the FI-C3 consortium member will have to inform the whole FI-C3 consortium about the planned publications in order to make sure that the protection of the IPR (Intellectual Property Rights) is not affected, that possible obligation rights have been considered, and that aspects of confidentiality (agreement on confidentiality) have been taken into account. All these issues have been defined within the Consortium Agreement.
The resulting dissemination plan will ensure that specific communication activities are targeted towards relevant groups, to create synergies and reach the largest possible European target audience. In addition, the dissemination plan will address the issue of achieving good coverage throughout the EU. It will propose solutions for achieving an appropriate coverage in all EU Members.

2Targets

In this Section the focus is on the possible targets. The basic question here is: who does FI-C3 action matter to?


The FI-C3 dissemination plan will not only promote and publish the FI-PPP Phase 3 calls, but also the project outcomes; it will stimulate linkages and cooperation among target domains (Smart Territories, Media & Content, Care & Well-being) and with other related sectors, creating a platform that will foster creativity, social impact and economic growth. At regional level, the main role for each partner will be to identify and involve their regional stakeholders in the project activities and to ensure their participation throughout the FI-C3 project.
The outputs of dissemination will focus on promoting the calls all over the EU, create awareness about FI-PPP Phase 3 and FI-C3 project, inform about the selected projects, communicating the project results to a wider range of key target audiences, from national and regional authorities and business stakeholders to the European SMEs and individual entrepreneurs. The different targeted audiences in each region in order to reach maximum impact and efficiency will include SMEs and individual entrepreneurs, local authorities, citizens and final users, clusters and networks, researchers and universities, private financing (venture capital, business angels), policy makers (European, national, regional) and opinion leaders and other stakeholders.
SMEs and entrepreneurs are all prime targets of FI-C3 project. But, since reaching entrepreneurs is also our aim, several targets may be taken into consideration:


  • TECHNICAL (private and public companies)

Private and publicly-owned companies belonging to the three FI-C3 domains (Smart Territories, Media&Content, Care & Wellbeing) interested in developing new products or services within the FI-WARE environment.




  • POLITICAL

In particular, those regional government institutions directly involved in promoting entrepreneurship, research and development and growing economy issues, (not limited to the participants regions but reaching the whole European Union).




  • ACADEMIA

Universities, research institutions and business schools are a source of entrepreneurs and SMEs that would be interested in take part in the FI-C3 accelerator.




  • GENERAL PUBLIC

FI-C3’s underlying goal is to generate new business using FIWARE technology. This implies an equal responsibility to reach the public at large, using all available means.


In order to further specify the indicated audiences and include all target groups, each of the 4 regions involved in FI-C3 have specified a preliminary list of subsectors and niche groups. These tentative audiences are listed in Table 2 and will be complemented with other locations in Europe throughout the project dissemination activities detailed in Section 3 Actions and performances indicators.


REGION

SUBSECTOR

NICHE GROUP

Spain (Madrid)

MAC


Political

Madrid Regional Government

  • Economic Council

  • Cultural Council

  • Council of European Affairs

Madrid City Council

  • Culture Department

  • Main Public Cultural Institutions: Matadero, Centro Conde Duque, Medialab Prado

Ministry of Economy

  • Innovation Department (Red.es)

Ministry of Culture

Technical (public and private companies)


SME’s

Entrepreneurs and Start UPs

Regional Chamber of Commerce

Other clusters and associations

European Chambers of Commerce in Madrid

Academia

Universities: Complutense, Autónoma, Carlos III, Rey Juan Carlos I, Politécnica, U-Tad, Udima, European University

CSIC and Research Centres

Madri+d

General Public

Press, online and offline

Blogs, Websites

Entrepreneurs, Students




REGION

SUBSECTOR

NICHE GROUP

Belgium (Ghent)

iMinds


Political

Local government bodies (Smart Cities)

Minister of Innovation




Technical (public and private companies)


SMEs

Web-entrepreneurs & startup community

Local developers




Academia

iMinds University groups

Local University bodies




General Public

Broad public (Newsletters, events)

Social Media users

Press, dissemination via partner network






REGION

SUBSECTOR

NICHE GROUP

France (Rennes)

I&R


Political

Ministry of Economy :

  • DGE : Direction Générale des Entreprises

Regional Council of Brittany :

  • Bretagne Développement Innovation

  • Direction de l’économie

Regional Council of Brittany and Pays de la Loire :

  • Atlanpole

Direction de l’économie

Rennes Métropole and Nantes Métropole

Technical (public and private companies)


Regional Chamber of Commerce

SME’s

Entrepreneurs and Start UPs

Other clusters and associations

Academia

University of Rennes 1 & Rennes 2 Université de Bretagne Occidentale

Universtité de Bretagne Sud



Supelec, Telecom Bretagne, Ecole des Mines de Nantes, INSA

INRIA

General Public

Press, online and offline

Blogs, Websites

Entrepreneurs, Students




REGION

SUBSECTOR

NICHE GROUP

Germany (Cologne)

GAR


Political

PT-DLR, Project Management Agency – part of the German Aerospace Center (DLR), is a research funding organisation supporting the Federal Ministry of Education and Research (BMBF) and the Federal Ministry of Economics and Technology (BMWi), along with other Federal Ministries, in the implementation of programme-related project funding.

Cologne IHK (Cologne Chamber of Commerce and Industry)

City of Cologne

Technical (public and private companies)


German Association of interactive Media (Bundesverband interaktiver Medien)

BridgehouseLaw is an international full-service law firm based in Germany with various offices in the United States, the European Union and Middle-East.

Grassroots international company network of 140 creative web-entrepreneurs such as Media Artists and Developers

Academia

University Cologne

University of applied Science

Macromedia High School

General Public

Websites

Hotline

Roundtable for Entrepreneurs, Students starting Nov 20th, 2014

Table 2 Tentative target audiences
Once the target audiences have been properly identified, attention is turned to the dissemination tools and materials. This is done in the next chapter.
3Actions and performances indicators

This section provides a list of the various dissemination channels the FI-C3 project will make use to reach the strategic objectives listed in section 2 and the audiences considered in the previous point. The dissemination tools and materials are differentiated into internal and external (see Figure 1.).


To evaluate the impact of the dissemination activities and ensure the highest visibility and engagement in both project activities and outcomes at all times, each dissemination activity will be evaluated accordingly to specific performance indicators. To this end, project partners will report their communication activities periodically to the lead partner of WP6 (MAC)1 in order to allow the timely adaptation of possible corrective measures (see annex for reporting templates).
lienzo 4

  1. Diagram showing FI-C3’s internal and external dissemination actions


3.1External dissemination

External communication is comprised of a dissemination package that will provide templates for corporate identity and some basic communication materials so that project partners can readily activate their own established dissemination channels. Moreover, it will set the basis for the other two channels here considered: the project website and dissemination “at large” (which groups a broad set of heterogeneous actions including, workshops, exhibitions and fairs to attend, related projects to watch, use of social media, workshops, etc.).

3.1.1Dissemination package

With the purpose of informing stakeholders and interested parties about the project activities and communicating the project’s outcomes and results, an official dissemination package will be developed in English language. The quantity and format (paper or electronic) of all promotional materials will vary in function of the project need and objectives. The dissemination package comprises the following elements2:




  • FI-C3 LOGO

The FI-C3 logo, created by Integra Comunicación (Spain), will be used for all project events and activities. Furthermore, the logos of the different partners’ institutions can be used for activities and events in the FI-C3 context. The logo contains a visual symbolic element (isotype) based on the triple C key feature. The result is a natural and colourful memorable representation of FI-C3 project. The logo is presented in both negative and positive version in order to be visible in both dark and pale backgrounds.







  1. FI-C3 logo

All publications, promotional material and publicity and any other dissemination will indicate that FI-C3 has received funding from the EU by using the following sentence:


The FI-C3 has received funding from the European Union’s Seventh Framework Programme for research, technological development and demonstration under grant agreement no 632738”.

And by including the EU flag and the FP7 Cooperation programme logo:



High resolution emblems of the EU flag can be found here:
http://europa.eu/about-eu/basic-information/symbols/flag/


  • POWERPOINT PRESENTATION AND TEMPLATE

An official PowerPoint (PPT) presentation will be developed and periodically updated throughout the project lifetime. This PPT presentation will be used during all conferences and events and will provide attractive slides about: FI-C3 objectives and message, the calls dates, challenge tackled, project partners, activities, timeline, case story sheets (when available) and expected results. This presentation will also serve as a template and will be tailored to the corresponding event in order to effectively reach the target audiences. It will be available by month 2.




  • DELIVERABLE TEMPLATE

Future deliverables of the FI-C3 project will follow the design pattern of the style guidelines. Content and length of the reports will be tailored to their specific characteristics and requirements. It is available since month 1.




  • PROJECT BROCHURE

WP6 will conceive a brochure reflecting the existence and the purpose of the project. The goal is to make SMEs and potential Individual Entrepreneurs aware of the FI-C3 accelerator programme, of the website, the open calls, the funding scheme, the benefits of taking part in FI-C3 and of the procedures on how to apply and contact the FI-C3 consortium. It will be handed to all project partners in order to ensure a widespread dissemination. A provisional draft brochure has been produced and has already been used in all the FI-C3 dissemination events and workshops till the publication date of this deliverable.




  • FIWARE DISSEMINATION PACKAGE

FIWARE will provide a whole dissemination package to all the 16 Accelerators. This dissemination package will be developed by Ogilvy and will be accessible and available for use to the 16 Accelerators. FI-C3 Accelerator will take advantage of it and will integrate it in its own dissemination package. FIWARE dissemination package consist on brochures, leaflets, videos, PPTs, printable material, posters and infographics, among others.


3.1.2Website

The project website is already operational since month 2. It has been conceived as an interactive platform and will act as a powerful promotional tool for boosting information flow. It has been built at the beginning of the project (month 2) and it’s available under the following links www.fic3.eu, www.fi-c3.eu and www.fic3project.eu. The website aims to provide access to application procedure, funding scheme, projects development inside the accelerator, news, updates and current events related to the development of the FI-C3 project and will be referred to in all FI-C3 public documents.


The website contains information on the following aspects:


  • Supported Domains

    • Smart Territories

    • Media & Contents

    • Care & Well-being

  • Applicant Area

    • Supported Domains

    • Who can participate?

    • What kind of proposal can receive support?

    • Maximum funding limit

    • How to prepare and submit a proposal?

      • Generalities

      • Submission of proposals

    • Proposal guidelines

      • Content of the proposal

      • Proposal format

      • Budget Form

    • Calls

    • How are proposals selected?

      • Proposal selection procedure

      • Selection criteria

  • Sub-grantee Area

    • Project development phases

      • Negotiation Phase

      • Implementation Phase

    • Support offered to selected projects

      • Financial support

      • Other kind of offered support

        • Business modelling workshops and customer development workshops

        • One-on-one business coaching

        • High-level advice from potential stakeholders

        • Living Lab support.

  • Consortium

    • YMLP

    • Images et Reseaux

    • Grassroots

    • iMinds

    • Madrid ICT & Audiovisual Cluster

  • Contact

  • News

  • FAQs

  • Glossary

Moreover, a counter of visitors and other statistical tools will be used (including a visitors feedback tool) to monitor the usability and interest created by the website and the project.


All partners will contribute with contents to keep the website updated during the project duration. These contents (mostly news) will be edited and supported regularly by the MAC team. The social media dissemination on point 3.1.3 Dissemination at large will draw attention to the news and updates published on the website.
3.1.3Dissemination at large


  • PUBLICATIONS

The project activities, events and results (deliverables, calls, awarded project, changes in methodology or submission procedure, policy briefs, cases of good practice, papers, booklets among them) will be communicated to the general media and relevant journals if appropriated (priority will be given to open access sources as FI-C3 website and FI-C3 consortium members social media). All publications will mention the project’s website and will be available for download therein.



  • WORKSHOPS

FI-C3 consortium will organize and host dissemination events and workshops to create awareness of the FI-C3 Accelerator programme and the possibilities and opportunities offered to SMEs and Individual Entrepreneurs.
The following Table 3 shows the already confirmed workshops and events in which the FI-C3 consortium has been or will be present:


DATE

EVENT

LOCATION

17-Sep-2014

ECFI Munich

Munich

30-Sep-2014

FIWARE info session

Brussels

11-Sep-2014

Afternoon Europe

Nantes, France

11-Sep-2014

Info day, FI-PPP Technopôle Anticipa

Lannion, France

23-Sep-2014

Atelier Interpôles Systématic – Cap Digital – SCS – Images & Réseaux FI PPP

Paris

24-Sep-2014

Workshop Aceleradoras FI-PPP

Madrid

3-Oct-2014

Open Data Day Flanders

Flanders

7-Oct-2014

SME knowledge fair

Antwerp

9-Oct-2014

atelier I&R/atlanpole

La Roche/Yon, France

9-Oct-2014

ICT Proposers Day

Florence, Italy

14-Oct-2014

Info day, FI-PPP

Le Mans, France

15-Oct-2014

Info session @ C-Mine (local incubator)

Genk

15-Oct-2014

Evento FIWARE multisede

Seville

16-Oct-2014

Info session @ Telenet idealabs (local incubator)

Antwerp

22-Oct-2014

FI-C3 Dissemination Event. 1st Call awareness

Madrid

23-Oct-2014

iMinds The Conference

Brussels

24-Oct-2014

Session d'information nationale sur l'Internet des objets

Paris

4-Nov-2014

Web Summit

Dublin

5-Nov-2014

Creativity World Forum

Kortrijk

6-Nov-2014

Web in Lorient

Lorient

13-Nov-2014

Startup Weekend FIWARE special edition

Rennes

13-Nov-2014

Startup Weekend FIWARE special edition

Rennes

18 nov 2014

Smart city expo

Barcelona

20-Nov-2014

Open Call Workshop

Cologne

27-Nov-2014

Third A16 Meeting

Coimbra, Portugal

Table 3 Confirmed workshops and events

  • EVENTS

During the FI-C3 progress period, project partners will take part in the most relevant European and international events (conference, workshops, fairs and exhibitions) related to the FI-C3 Accelerator scope.


A tentative list of potential events, where FI-C3 could be present, for the first months of the FI-C3 project is given in Table 4 below:


DATE

EVENT

LOCATION

17 sep 2014

ECFI Munich

Munich

18 sep 2014

XIFI introductory training session

Munich

20 sep 2014

CollaborationCamp - Amsterdam

Amsterdam

22 sep 2014

FINESCE is organizing an Open Day

Ireland

23 sep 2014

Atelier Interpôles Systématic – Cap Digital – SCS – Images & Réseaux FI PPP

Paris

23 sep 2014

La Mercé

Spain

26 sep 2014

Barcamp Sønderborg

Sønderborg

27 sep 2014

CollaborationCamp - Copenhagen

Copenhagen

30 sep 2014

Infosession for Flemish & Walloon region

Brussels

02 oct 2014

MEET-IOT

Rome

02 oct 2014

Arrrrrcamp

Ghent (Handelsbeurs)

03 oct 2014

Games summit

Antwerp

03 oct 2014

Open Data Day Flanders

Flanders

07 oct 2014

Semicon

Grenoble, France

07 oct 2014

Collboration-Tour to Talinn/Estonia

Tallinn

07 oct 2014

SME knowledge fair

Antwerp

09 oct 2014

ICT Proposers Day

Florence, Italy

10 oct 2014

BusinessModelCamp - Hamburg

Hamburg

15 oct 2014

FINODEX Information Day

Pamplona, Spain

16 oct 2014

Betagroup digital Lab

Brussels

20 oct 2014

TechCrunch Disrupt Europe

London

22 oct 2014

FINODEX Information Day

Seville, Spain

22 oct 2014

Smau ICT international exhibition

Milan

22 oct 2014

Smart City Exhibition

Bologna

23 oct 2014

iMinds The Conference

Brussels

27 oct 2014

FINODEX Information Day

Galicia, Spain

27 oct 2014

BusinessModelCamp - Amsterdam

Amsterdam

28 oct 2014

IOT360

Rome

29 oct 2014

Pioneers Festival

Vienna

31 oct 2014

BusinessModelCamp - Copenhagen

Copenhagen

03 nov 2014

ODI Summit

London, UK

04 nov 2014

Web Summit

Dublin

05 nov 2014

Creativity World Forum

Kortrijk

07 nov 2014

SoftwareArchitectureCamp - Hamburg

Hamburg

08 nov 2014

CoachingDays Hamburg

Hamburg

10 nov 2014

Devoxx Conference

Brussels

11 nov 2014

Proposal Submission Training Hamburg

Hamburg

11 nov 2014

LIBRECON

Bilbao, Spain

12 nov 2014

CoachingDays Amsterdam

Amsterdam

12 nov 2014

http://www.apps-world.net/europe/ - Discover the future of multi-platform apps

London

13 nov 2014

Proposal Submission Training Amsterdam

Amsterdam

13 nov 2014

18. Forum Gründungsforschung - Interdisziplinäre Entrepreneurship Jahreskonferenz

Oldenburg

14 nov 2014

SoftwareArchitectureCamp - Amsterdam

Amsterdam

17 nov 2014

EBAN WINTER UNIVERSITY 2014

Helsinki

17 nov 2014

Innovation Summit

Brussels

18 nov 2014

Smart city expo

Barcelona

18 nov 2014

Slush

Helsinki

19 nov 2014

Global Innovation Forum

London

20 nov 2014

Proposal Submission Training Copenhagen

Copenhagen

21 nov 2014

SoftwareArchitectureCamp - Copenhagen

Copenhagen

22 nov 2014

CoachingDay Copenhagen

Copenhagen

27 nov 2014

3rd FIWARE Accelerators Meeting

Coimbra, Portugal

02 dic 2014

Open Day organised by FINISCE

Horsens

03 dic 2014

SharePSI workshop

Lisbon, Portugal

04 dic 2014

Premio Nazionale Innovazione

Sassari (IT)

09 dic 2014

Le Web

Paris

15 ene 2015

Entrepreneurship Academy

Hamburg

TBD

Drupalcamp

Ghent

TBD

Annual Growth Coaching program

 

TBD

Creative Festival

 

TBD

Hackaton (Helsinki Labs developers - Open Glam)

 

TBD

SocialUpItalia: business idea competition for social ups

Not defined

TBD

Europioneers 2015: Award European Web Entrepreneur of the year. Co funded by EC

To be defined

TBD

-

Hannover

TBD

Nordic Start up conference (+600 entrepreneurs)

Not defined

TBD

Lisbon Challenge -

Lisboa

Table 4 Target events for FI-C3 partners
Future potential events hosted during the whole FI-C3 project duration will be identified. Thus, the table above will be continuously updated.



  • CROSS-PROJECT DISSEMINATION AND NETWORKS

Close coordination and synergy-searching is of vital importance for the success of the project. FI-C3 will contact other projects (16 accelerators and FI-PPP 2nd phase projects), attend activities (regularly planned by the EC to bring together otherwise isolated projects) and share ideas via networks. A tentative list of the opportunities within this area is shown in the Table 5 below:




PROJECT

TYPE

IMPaCT

FIWARE Accelerator

FABulous

FIWARE Accelerator

FINISH

FIWARE Accelerator

CREATIFI

FIWARE Accelerator

EUROPEAN PIONNEERS

FIWARE Accelerator

FICHe

FIWARE Accelerator

SMART AGRIFOOD

FIWARE Accelerator

SPEED UP!

FIWARE Accelerator

FRACTALS

FIWARE Accelerator

CEEDTech

FIWARE Accelerator

FRONTIER CITIES

FIWARE Accelerator

SOUL-FI

FIWARE Accelerator

FINODEX

FIWARE Accelerator

FI-ADOPT

FIWARE Accelerator

INCENSe

FIWARE Accelerator

FI-STAR

FI-PPP 2nd Phase

FI- CONTENT 2

FI-PPP 2nd Phase

FI-BUSINESS

Coordination

FIWARE

Coordination

CONCORD

Coordination

NEM Network

Network

EIT ICT Labs

Network







Table 5 Target projects for FI-C3 partners

  • PRESS RELEASE

A press release will be published if the FI-C3 consortium considers it appropriate and necessary to increase the FI-C3 awareness.




  • SOCIAL MEDIA DISSEMINATION

FI-C3 project will take advantage of the already used LinkedIn, Facebook and Twitter accounts from each partner of the consortium. Social media dissemination will be carried out by the each partner using its existing social media tools. FI-C3 accelerator will not open specific social media accounts.


Moreover, a F6S platform profile site has been set. The F6S profile is being used to promote and disseminate FI-C3 calls. By the publication date of this Deliverable, the F6S FI-C3 page has 151 followers. You can access the FI-C3 page at F6S platform through the following URL: http://www.f6s.com/fiware-fi-c3#/about

3.2Internal Dissemination

Project partners will stand in close contact for the project duration. In order to ensure a smooth workflow, a close collaboration is mandatory.


For internal communication the partners are provided with an internal mailing list and a collaborative platform. Personal as well as virtual meetings will also take place.

3.2.1Mailing list

A mailing list will be created to disseminate information and documents as regards content and administration. All partners are responsible keep the mailing list up to date. The mailing list will be conveniently updated when requested by the partners and grants access to the collaborative platform below. All consortium members should be represented on the mailing list.

3.2.2Collaborative platform

A collaborative platform has been provided by iMinds. This platform will act as an intranet to facilitate the project coordination and document repository. Every FI-C3 project partner has access to the Platform and can add information. The internal collaborative platform is managed by iMinds and will be maintained and supported by the same partner.

The Platform is accessible by using this URL: https://myminds.be/share/page/site/fi-c3/dashboard.

3.2.3Website news publishing template

A website news publishing template will be created (see annex 5.4 Website news publishing template). This template will make easier the updating of the news section in the website. All partners that would like to publish a piece of news in the FI-C3 website must fill in the news template and send it to the dissemination work package leader (MAC) who will be the final responsible of its publication in the website.

3.2.4Personal and virtual meetings

The following meetings already took place (to be continued):


  • September 3 & 4, 2014: Kick-off meeting, Paris (France)

A tentative planning of personal meetings is given in the Table 6 below:




YEAR

MEETING TYPE

PLACE AND DATE

Year 1

FIC-3 Consortium follow up & Coordination meeting

November 2014, Paris (France)

FIC-3 Consortium follow up & Coordination meeting

February 2015, Paris (France)

FIC-3 Consortium follow up & Coordination meeting

May 2015, Paris (France)

Year 2

FIC-3 Consortium follow up & Coordination meeting

November 2015, Paris (France)

FIC-3 Consortium follow up & Coordination meeting

February 2016, Paris (France)

FIC-3 Consortium follow up & Coordination meeting

May 2016, Paris (France)

Table 6 Tentative FI-C3 consortium meetings planning

Every Thursday a virtual meeting through telephone conference call has been set to follow up the FI-C3 project development and coordinate future actions of the FI-C3 consortium. These weekly meeting will take place during the whole 24 months duration of the FI-C3 project.

3.3Performance indicators



The following Table 7 summarizes the Key Performance Indicators (KPIs) that will be considered to periodically assess the performance of this dissemination plan. The values in parentheses denote the respective forecasted values. It should be remarked here that the project partners will report their communication activities periodically to the lead partner of WP6 (MAC) by using the templates included in the annex.


KPI

CALL 1 (M12)

CALL 2 (M24)

CALL 3 (M36)

CUMULATIVE (Y/N)

KPI_1 (number of submitted applications)

(300)

(300)

(200)

Y (Around 800)

KPI_2 (number of events organized by FI-C3 for external audiences)

(4) (1 per partner)

(4) (1 per partner)

(4) (1 per partner)

Y (Around 12)

KPI_3 (number of registered participants at the events organized by FI-C3)

(25 per event)

(25 per event)

(25 per event)

Y (Around 25 per event)

KPI_4 (number of projects funded)

(15)

(15)

(15)

Y (Around 45)

KPI_5 (number of started applications)

(400)

(400)

(300)

Y (Around 1100)

KPI_6 (number of events attended by FI-C3 consortium members)

(8) (2 per partner)

(8) (2 per partner)

(8) (2 per partner)

Y (Around 24)

KPI_7 (number of countries with projects funded by FI-C3)

(8)

(8)

(8)

N (Around 8)

KPI_8 (number of followers in F6S platform)

(300)

(300)

(300)

N (Around 300)

KPI_9 (number of individuals registered in the submission platform)

(400)

(400)

(300)

Y (Around 1100)

KPI_10 (web statistics based on Google Analytics)

()

()

()

Y































Table 7 KPIs

4Actions per target

The set of actions described in this Section are briefly linked to the possible targets listed in Section 2 Targets. The following summarizes, for each target, the possible set of actions which can be carried out:


TARGET AUDIENCE

ACTIONS

Political

Workshops

Policy brief

Brochure, FIWARE dissemination package




Technical (public and private companies)

Workshops

Cross-project activities, networks

Social networks (F6S Platform, Twitter, LinkedIn mainly)

Participation in conferences

Website


Papers, brochure, FIWARE dissemination package, newsletter, PPTs


Academia

Events attendance

Workshop

Social media (F6S Platform, Twitter, LinkedIn mainly)

Participation in international fairs and exhibitions

Website


Brochure, FIWARE dissemination package, newsletter, PPT


General Public

Workshops and dissemination events

Press release

Social Media (Facebook, Twitter, F6S Platform, LinkedIn mainly)

Website

FIWARE dissemination package




Table 8 Actions per target

5Annexes

5.1Single event reporting template


Name of the FI-C3 partner organizing the event







Name of the event




Date




Place




Type of activity (e.g.: conference, workshop, fair, round table, seminar…)







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