10th General Assembly of iftoMM
Candidature form for organizing IFToMM World Congress 2007
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- For the submission, both Word and LaTeX templates will be provided to potential authors.
- Webpage: http://www.caip/rutgers/iftomm/
Candidature form for organizing IFToMM World Congress 20071 – IFToMM Member proponent : FRANCE Jean-Pierre MERLET, Directeur de Recherche INRIA Chair of French Committee INRIA Sophia Antipolis - 2004, route des Lucioles BP 93 06902 SOPHIA-ANTIPOLIS Cedex France Email: Jean-Pierre.Merlet@inria.fr 2 – Contact person Marc DAHAN , Directeur de Recherche CNRS Treasurer of French Committee Institut de productique 24 rue Alain Savary 25000 BESANCON France Email : marc.dahan@univ-fcomte.fr
a – Sunday June 10 – Thursday June 14, 2007 b – Sunday June 17 – Thursday June 21, 2007
2h15 from Lyon – 7 train links a day 2h30 from Basel airport – 7 train links a day 2h30 from Strasbourg station – train every 3 hours (platform for the eastern Europe trains) close to international airports of Geneva (2h00), Basel (1h30) Lyon (2h00) by car
And 200 student rooms on campus of the university 7 – Proposed registration fee Delegate : USD 350 Accompanying person : USD 300 Student : USD 250 Fees cover for delegates and students : 4 days meals for Monday to Thursday, the reception of Sunday, the gala dinner of Wednesday, printed proceedings and CD Rom. Fees for accompanying persons cover 4 days meals, 1 reception, 1 gala dinner, the accompanying persons’ program. 8 – Supporting institutions and organizations Potential supports from French Government (Research and Industry), Franche-Comté region, Doubs department, City of Besancon Institute of productics University of Franche-Comté, Engineering course ENSMM National research institute CNRS, INRIA – French society of Mechanics – IFToMM Industrial partners : CETIM, ALSTOM, PEUGEOT, CEA…
Co-chairs : Dr Marc Dahan (CNRS - Besancon) and Dr Jean-Pierre Merlet (INRIA – Sophia-Antipolis) Members : J.C. Guinot (Paris VI), C. Bidard (CEA – Paris), M. Fayet (INSA – Lyon), P. Bidaud (LRP – Paris), P. Wenger (IRCyN-Nantes)… 10 – Provisional plan of all expenses with 600 delegates expenses : receipts : renting of congress centre : 24,000 expected registration : USD 180,000 publications and website : 20,000 meals, coffee breaks : 72,000 gala dinner : 36,000 economic & indust. partners grants : USD 50,000 souvenir (bag + watch) : 33,000 stamps and telephone : 10,000 transportation : 5,000 IFToMM support : USD 12,000 staff salary : 30,000 miscellaneous : 12,000 total : USD 242,000 total : USD 242,000 11 – Sum requested from IFToMM for financial support USD 12,000 12 – Expected financial return to IFToMM a lot ! 13 – Calendar of the organisation A website for the Congress will be established from January 2005. It will contain the calls for papers, instructions about the complete paper, registration fee, information of accommodation, the latest news…January 2006 : First Announcement and Call for Papers of IFToMM 2007. Although we will still rely on the chairs of the different member committees to advertize the World Congress we propose to enlarge the announcements to national Mechanical Engineering societies, private companies, students associations... April 2006 : Second Announcement and Call for Papers will be released by email to all the authors of previous IFToMM manifestations (world congress, Ro’Man’Sy…)November 2006 : Third Announcement, including the information about accommodation, transportation and registration form.By January 1, 2007 : Early registration will be completed Notification of the result of the assistance by the Young Delegates Program By February 28, 2007 : The advanced registration will be completed in order for the paper to be included in the proceedings and CD-ROM 14 – Proposed deadlines for paper submission and acceptance By July 31, 2006 : Full manuscript reception following the format of the downloadable template to the Organizing Committee By November 15, 2006 : Notification of acceptance of the full manuscript for review will be sent by email and post together with the reviewers' comments for modification and the Third Announcement, including the information about accommodation, transportation and registration form. By January 1, 2007 : Deadline for final manuscript reception for the proceedings 15 – Proposed review process For the submission, both Word and LaTeX templates will be provided to potential authors.Accepted formats for submission will be PDF (provided that used pdf fonts are all embedded in the file) and Postscript.The complete papers are to be reviewed by technical committees and permanent commissions from August 15, 2006 to November 1, 2006. They will be sent for review by e-mail and the reviewer's comments will be available on-line. Submission of the final version will also be on-line. 16 – Proposed proceedings format CD-Rom proceedings will be available to all participants and printed proceedings on request. 17 – Supporting and linked events Tours for accompanying people and also post-congress tours will be organized in Switzerland (Lausanne, Geneva), in Lyons, in Jura (Arbois) and in Bourgogne (Beaune, Macon), in Strasbourg and in Paris. Industrial tours and laboratory visits will be organized : Alstom -TGV (Belfort), Peugeot (Sochaux), Schlumberger (Besançon), Augé Découpage (Besançon), INSA University (Lyons), ENSMM laboratories (Besancon), CEA (Paris)… 18 – other relevant information The Young Delegates Program will be available to provide need based assistance to young scientists and engineers under 35 years of age to participate IFToMM 2007. The funds assist with the registration fees, transportation and hotel costs. The weather is rather mild (from 15 to 25°C) Special meals will be proposed on request : vegetarian, halal, kasher. We suggest to the IFToMM Executive Council putting in place an award for the best paper choosed by each technical committee. We can allocate USD 1,500 for this action (one prize of USD 800, two of USD 350 and a certificate for all authors). APPENDIX n.14: Proposals for the 12th World Congress in 2007 I  FToMM, the International Federation for the Promotion of Mechanism and Machine Science
Webpage: http://www.caip/rutgers/iftomm/CANDIDATURE FORM FOR ORGANIZING IFToMM WORLD CONGRESS 20071- IFToMM MEMBER PROPONENT IFToMM-Mexican Commission
Prof. Ricardo Chicurel , Chairman of the IFToMM- Mexican 3- PROPOSED LOCATION From the ten IFToMM World Congresses on TMM held so far, and the forthcoming one, only once, such a congress has been held in America Indeed, the Fifth World Congress on TMM took place on July 8-13, 1979 at Montreal, Canada. Our country, Mexico, where research activities on theory of machines and mechanisms are performed (we have been constantly participating in almost all of the IFToMM World Congresses on TMM as well as other Symposia, Courses, and Workshops), could play an important role for promoting the most important academic event in this field in the world, not only among the IFToMM members, but also among the Latin-American countries. Moreover, our current National Development Program on science and Technology calls for many scholars to be prepared on areas related to design, materials, and manufacturing. Thus, the area of machines and mechanisms is fully involved, and with no doubt, this congress would encourage many young people to engage in this research area. Based on the above, we ask for the 12th IFToMM World Congress to be held in Guanajuato, Mexico. Guanajuato (Guanaxhuato “hill of frogs”) is one most beautiful cities in Mexico. Indeed it was a mining town from the 16th century where Spaniards found silver and gold, it is nowadays a place to enjoy. It belongs to a unique kind of cities whose topographic phenomena defied the founding ordenances dictated by Phillip II of Spain, which established regular and rectilinear trace and streets, it was built along narrow twisted street and irregular plazas. This city, whose weather is rather mild (from 15 to 27°C), is located 350 km northwest of Mexico City and close to Leon, the sixth largest industrial city in Mexico. Moreover, the Universidad of Guanajuato, the host university, was founded in 1744 and has a long tradition and excellence not only in mining, but also in mechanical engineering. . 4- PROPOSED DATES June 18-22, 2007 5- FACILITIES AND TRANSPORTATION Even though the Universidad de Guanajuato would be the host University, we have decided that the Convention Center would be a better place to held all the congress. This convention center is located at a reasonable distance (by bus) from the University. Regarding transportation, Guanajuato airport is the closest airport to Guanajuato. There are many regular flights (40 min flight) from Mexico City, and Los Angeles, Dallas, Chicago, etc. from the United States. By bus, Guanajuato can be reached from Mexico City in about five hours. 6- HOTEL ACCOMMODATION There are a wide spread of hotels in the city, ranging from three stars (around US$40.00) to luxury hotels (US$200.00). 7- PROPOSED REGISTRATION FEE AND REDUCED FEE FOR STUDENTS Registration fee US$350.00, including proceedings, transportation hotel-congress site, one city sightseeing, coffee breaks and a gala dinner. The proposed reduced fee for students is of US$100.00 without proceedings nor gala dinner. 8- SUPPORTING INSTITUTIONS AND ORGANIZATIONS Among the supporting institutions and organization we have: Mexican Society of Mechanical Engineers (SOMIM) Academy of Engineering (AI, Mexico) National Council of Science and Technology (CONACyT, Mexico) Science and Technology Council for the State of Guanajuato (CONCYTEG) Science and Technology Council for the State of Querétaro (CONCYTEQ) Universidad de Guanajuato Universidad Autónoma de Querétaro Universidad Nacional Autónoma de México Shoe’s industry association
Ricardo Chicurel Arturo Lara-López Eduardo Aguilera Carlos López-Cajún Armando Ortiz-Prado Alfonso Pámanes José María Rico-Martínez Juan Carlos Jáuregui-Correa 10- PROVISIONAL PLAN OF ALL EXPENSES Invited guests (for keynote lectures) 15,000.00 Edition of CD and medals awards 2,000.00 Printing of: 600 posters, 2500 brochures, 5,000.00 Location lease, meals, coffee breaks and gala dinner 95,000.00 Materials and diverse items 160,000.00 800 packages for attendants (bags, CD-ROM proceedings), 200 packages for students Paper, copies, phone, fax Mail and courrier
This will be for posters, brochures and hall leasing 25,000.00 12- EXPECTED FINANCIAL RETURN TO IFToMM Based upon the asistance of 800 people 3,000.00 13- CALENDAR OF THE ORGANIZATION First call for papers (including Internet): September 2005 Sending of posters and related informations (1500 posters, 2000 brochures) September 2005-February 2006 Second call for papers March 2006 Abstracts deadline April 16, 2006 Reviewer’s sending April 30, 2006 Reviewers deadline June 15, 2006 Authors notification July 1, 2006 Full-length papers August 31, 2006 Reviewer’s sending September 15, 2006 Reviewers deadline November 15, 2006 Authors notification December 15, 2006 Final version of full-length papers March 15, 2007 File deliver for CD’s burning and proceedings printing March 31, 2007 Detailed program and sending to authors and participants April 30, 2007 Acknowledgements to host institutions and invited people May 15, 2007 Bags and related signals (8 pieces) June 15, 2007 Acknowledgements for speakers, attendants and plenary conferences’ speakers June 15, 2007
Industrial visits, courses pre-congress 14- PROPOSED DEADLINES FOR PAPER SUBMISSION AND ACCEPTANCE Abstracts deadline April 16, 2006 Authors notification July 1, 2006 Full-length papers August 31, 2006 Authors notification December 15, 2006 Final version of full-length papers March 15, 2007 15- PROPOSED REVIEW PROCESS The review process would be the usual one, i.e., through the PC’s 16- PROPOSED PROCEEDINGS FORMAT CD-ROM and printed proceedings 17- SUPPORTING AND LINKED EVENTS On regard the capability for hosting international conferences, it should be noted that MUSME was organized in 2002 with the asistance of about 35 international people. 18. OTHER RELEVANT INFORMATION Technical sessions, poster sessions, plenary conferences, round tables: “Industry-University convergences”, “Globalization in the future”, Industrial visits (General Motors, at Silao, Gto., a mine), students’ design contest, Pre-congress courses. Cultural events (“callejoneada”, Guanajuato’s folkloric ballet)
150 Participants institututions 800 Ponencias (oral sessions and poster) 200 students 700 Professors and/or researchers 100 Industry professionals …… write information
Inviato: martedì 16 marzo 2004 12.37 A: marco ceccarelli Oggetto: AW: iftomm: report of TCs, PCs, and GACs Dear Mr. Ceccarelli, thanks for your e-mail regarding the formalized report form including an item in the report form regarding budget expenditure. As I understand this is only aimed at Chairs of PCs, TCS, and GA Commissions. Therefore as a national IFToMM Chair I am not asked for any activity in this regard. Nevertheless I think it would be helpful that in future national chairs should also give a short report about their activities... and hopefully not require any budget expenditure. Maybe this should be discussed at the GA in Tianjin. Thanks for taking my suggestion into consideration. best regards B. Corves Prof. Dr.-Ing. Burkhard J. Corves Institut für Getriebetechnik und Maschinendynamik der RWTH Aachen 52056 Aachen - Germany; Tel:+49 241 80 955 53 Fax:+49 241 80 922 63 E-Mail: corves@igm.rwth-aachen.de; http://www.igm.rwth-aachen.de Da: marco ceccarelli [ceccarelli@unicas.it] Inviato: mercoledì 17 marzo 2004 10.41 A: Corves Burkhard Oggetto: R: iftomm: report of TCs, PCs, and GACs Dear prof Corves Thank you for your remarks Personally I agree with you, also because in the past it was tradition to have short report also from IFToMM members. Please be so kind to ask for this report for the future at General Assembly, even with a preliminary message to all IFToMM officers, if you wish. I hope you will also consider carefully the changes in the Constitution that I have proposed for improving transparency and openness of IFToMM. Hopefully they will beaccepted. See you soon in tianjin. Best regards Marco prof. Marco Ceccarelli (IFToMM Secretary General 2004-2007) LARM: Laboratory of Robotics and Mechatronics DiMSAT - University of Cassino Via Di Biasio 43, 03043 Cassino (Fr), Italy Phone +39-0776-2993663 Fax +39-0776-2993711 email: ceccarelli@unicas.it LARM webpage:http://webuser.unicas.it/weblarm/larmindex.htm IFToMM webpage: http://www.caip.rutgers.edu/IFTOMM/ APPENDIX n.16: Agenda for 10-th General Assembly sent by prof Leinonen on November 12, 2002 
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