9: 00pm – Campus Center Board Room Session Agenda Call to Order and Opening Roll

1400 Washington Avenue Sen. Brandon Holdridge Albany, NY 12222 Chair Campus Center 116 (CC B84) Sen. Max Sevor

2Vice Chair

www.albany.edu/sasenate

[e-mail]

Student Association Senate

Wednesday, October 24th

9:00PM – Campus Center Board Room

Session Agenda

1. 
   Call to Order and Opening Roll
   

1. 
   Pledge of Allegiance
   

1. 
   Approval of Minutes
   

1. 
   Motion to strike comment (tee shirt) Sen. Shapiro, second Sen. Valdez
   
2. 
   Motion to change name of holiday Sen. Shapiro, second Sen. Valdez
   
3. 
   Motion to approve minutes Sen. Constantine, second Sen. Correia
   

1. 
   Public Comment
   

1. 
   African Student Association- Student organizations using University tickets.
   

1. 
   Opening Remarks
   

1. 
   Sen. Brandon Holdridge, Chairman of the Senate
   
   1. 
      Max cannot make it tonight. Make sure you attend your committees, it’s a requirement. If you can’t make it, let your chair know ahead of time or there will be consequences. Make sure you attend the Senate Meet and Greet.
      
2. 
   Sen. Max Sevor, Vice Chairman of the Senate
   

1. 
   University Reports
   

1. 
   Ray Webb, Office of Student Activities
   
   1. 
      Come to the Meet and Greet at 3:30, 5:00 is the Cabinets Meeting. Official number will be released on Friday... Programing department was updated today, if anyone has a problem with Virtual EMS let me know as soon as possible.
      
2. 
   Danielle Haft, Office of Student Activities
   
   1. 
      Dance Marathon, fundraiser for children’s hospital at Albany Med. Quick video about program... Last year we raised about $13,000. All proceeds go straight back to the hospital.
      
   2. 
      Handing out notecards, as well as a Bluetooth speaker.
      
   3. 
      Sign up online, link will be in the SA group chat. $10 registration fee to enroll in the event (and to fundraise) but taking $2 off for all SA members tonight only. If you sign up, you can get a Bluetooth speaker. Register to fundraise! We want SA to be unified, so when you get to the checkout page, scroll down and click on SA group.
      
   4. 
      Goal is $250. Friday- Blaze fundraiser, all money goes back to the SA team. It’s a great thing for the community and the school, so please register and do not hesitate to ask any questions.
      
   5. 
      Sen. Salzar- When is the fundraiser? A- February 23^rd, far away, but it still is a yearlong fundraising campaign. We want you to reach out to family and friends.
      
   6. 
      Also, there are other fundraising prizes. Team prizes as well.
      
   7. 
      Sen. Reese- Registration fee goes towards donation? A- Yes
      
   8. 
      Sen. Valdez- Is there a specific link for the team? A- The link should directly take you to the SA page.
      

1. 
   Judicial Report
   

1. 
   Anahi Tapia, Chief Justice of the Supreme Court
   
   1. 
      All 13 positions have been reviewed. There was an issue with the sample Constitution, was too ambiguous so a new one was sent out.
      

1. 
   Board of Finance Report
   

1. 
   Sen. Shapiro- Can no longer have Board of Finance position due to Appropriations position. Found a bylaw that stated this.
   
2. 
   Holdridge- We will be having an election for this position soon.
   

1. 
   Executive Report
   

1. 
   President and Vice President
   
   1. 
      Martin Luther King Day- searching for speakers. Conference room behind Student Association will be open for meetings. Strategic Plan acceptance letters and denials went out yesterday. Please understand we work 15-20 hours, and that’s why occasionally we must leave early. Do not feel offended. Our time is within the office and therefore limited. Those aware of the article about Fright Night, we are reaching out to Advocacy Center to ensure every student feels safe.
      
   2. 
      Vice Pres.- Noticeable increase in SA attendance, thank you for that and let's keep up the good work.
      
2. 
   Comptroller and Deputy Comptrollers
   
   1. 
      No report right now.
      
3. 
   Executive Directors
   
   1. 
      Programming- No report.
      
   2. 
      Marketing- No report.
      
   3. 
      Public Relations- November letter soon to come
      
   4. 
      Intercultural Affairs- October 29^th 7 p.m. in the Hub. Unity dinner November 28^th.
      
   5. 
      Student Group Affairs- Thank you to everyone that promoted E-Board training. Also going to host meetings with student groups in process of being recognized.
      
   6. 
      Health and Sustainability- Thank you to everyone that came out to the Scholar Series this weekend. Looking into getting some merch to give away.
      
   7. 
      Community Engagement and Outreach- Holiday Drive starting next Friday. Starting November 1^st, bin located in the SA office. Incentive with student groups (toys=community service hours).
      
   8. 
      Gender and Sexuality- No report.
      
   9. 
      Information Tech- No report.
      
   10. 
       Motion to move agenda before reports. Sen. Chin, second Sen. Simon
       

1. 
   Committee Reports
   

1. 
   Sen. Brandon Holdridge, Chairman of the Executive Committee
   
   1. 
      Chairs of all committees to stay behind for a minute to discuss stuff for the future. Appropriations committee stay after as well.
      
2. 
   Sen. Morgan Eldridge, Chairwoman of the Rules and Administration Committee
   

1. 
   Rules and Admin- Bylaw change, working on updating website. Talking to executive committee to make sure we are being transparent with our student body. Hopefully those ideas will be up in next week’s agenda. Holdridge- Please go to that meeting it is very important.
   

3. 
   Sen. Jeffrey Shapiro, Chairman of the Appropriations Committee
   

1. 
   Updated piechart.
   
2. 
   Pres. Cadesca- Please inform student groups that they can also seek funding from UAS.
   

4. 
   Sen. Subha Tasnim, Chairwoman of the Government Operations Committee
   

1. 
   Sen. Nicholas Gonzalez, Chairman of the Ethics Subcommittee
   
   1. 
      No report.
      

1. 
   Sen. Kelly Zelaya, Chairwoman of the Community Engagement and Outreach Committee
   

1. 
   Fundraiser at Blaze Pizza this Friday. Boxes in library, CC, as well as dorm storming apartments pertaining to children’s hospital.
   

5. 
   Sen. Sean Correia, Chairman of the Constituent Relations Committee
   

1. 
   We want to start incorporating students that have concerns throughout the community. Must do Town Halls, want to restructure, hold them in every living area, hosted by those living area senators. Special topic Town Halls, 1- Environmental Sustainability 2- LGBTQ 3- Diversity and Inclusivity Done after Thanksgiving Break November 12-16^th for living areas. Any questions, we will help you. You need to meet the people you represent.
   

1. 
   Legislative Agenda
   

1. 
   S.1819-050 Appropriations Funding UAlbany Equestrian Team
   
   1. 
      Paige Wright, Treasurer- Requesting money for horse care. Chiropracting, shoes, vet checks. These horses work very hard in our lessons and need basic healthcare.
      
   2. 
      Motion Sen. Constantine, second Sen. Tasnim
      
   3. 
      Vote 26-1-2
      
2. 
   S.1819-051 Appropriations Funding STEPP
   
   1. 
      Ally Hansen, President- Raise awareness about human trafficking in the Albany area. Very important on college campus. Fundraisers to help with survivors of sex trafficking and forced labor. Requesting money to do different kinds of fundraising events, as well as movie nights and public relations.
      
   2. 
      Sen Daquial- Define public relations. A- We want to professionalize our pamphlets and promotional material.
      
   3. 
      Sen. Correia Motion to correct name, second Sen. Picard
      
   4. 
      Ally Hansen- Quick request. Welcome baskets for women that enter shelters. Need money to lower shipping costs. Can we move the rest of the $250 into our fundraising?
      
   5. 
      Sen. Tasnim- Motion to add remainder, second Sen. Correia... Motion passes.
      
   6. 
      Motion Sen. Correia, second Sen. Eldridge
      
   7. 
      Vote 26-1-2
      
3. 
   S.1819-052 Appropriations Funding Sigma Psi Zeta Sorority Inc.
   
   1. 
      Michelle- Community service, spread awareness of premature babies, as well as violence against women. Host a week of “Break the Silence” with programs to spread awareness of domestic violence. Raise money for Equinox (local shelter). All proceeds go straight to the shelter.
      
   2. 
      Sen. Chin- Sodexo? A- Catering
      
   3. 
      Shapiro- UAlbany's food provider.
      
   4. 
      Comptroller- What's the equipment? A- For the ballroom.
      
   5. 
      Motion to call to question Sen. Tasnim, second Sen. Correia
      
   6. 
      Vote 27-0-2
      
4. 
   S.1819-053 Appropriations Funding NASHA
   
   1. 
      NASHA- Vice Pres, Pres, Treasurer- Albany's only Bollywood dance team. Give students opportunity to express culture through dance. Also, a competitive team, perform at various Universities. Last year due to our competitions, we missed deadline for the budget by a few hours, therefore only getting a penny. Asking for performance wear and props.
      
   2. 
      Motion to call to question Sen. Goudiaby, second Sen. Eldridge
      
   3. 
      Vote 29-0-2
      
5. 
   S.1819-054 Modernization of Board of Finance Bylaws I
   
   1. 
      Holdridge- 500s section out of date. Going to explain changes. Very important.
      
   2. 
      Striking monthly budget statements, groups have access to that 24/7 on MyInvolvement.com. Student group budgets are always available.
      
   3. 
      We do not give out cash anymore.
      
   4. 
      University tickets are a more convenient option. Suggesting we strike that bill and revisit it next week... Yield time to- Pres. African Student Association, Jamaican Student Association, Pan Caribbean Association- Main concern with this bill is it takes away our power over ticket sales. University tickets are a constraint because we do not know how many tickets we will need in the future. There have also been numerous malfunctions with the ticket sales. University tickets website is constantly crashing. Another concern is efficiency.
      
   5. 
      Comptroller- We commend you for coming out and voicing your opinion. That’s why I urge everyone to motion to strike this part of the bill and revisit it when it is more accommodating for everyone. I will reach out to you this week.
      
   6. 
      Jamaican Student Association- We have an event coming up really close so putting this off isn’t going to work. A- I will reach out to you after meeting.
      
   7. 
      We should continue to hear all concerns so that we can efficiently fix these problems by next week.
      
   8. 
      Sen. Osei Yield time to- African Student Association- So what do we do? A- Again after this meeting we will speak with you directly.
      
   9. 
      Time is of the essence, would love to speak about all your concerns during the week so we can have a solution by next week. We have many more bylaws to get through tonight.
      
   10. 
       Pres. Cadesca- The point that ticket turnout can vary is not really in the hands of SA.
       
   11. 
       Sen. Constantine Motion to Table this section, second Sen. Correia
       
   12. 
       504.4- We do not need the extra documentation.
       
   13. 
       504.5- Apparel policy... This is the bylaw that is strict on customization. Balancing act, so changing it slightly. Asking senator to amend it to value of $500. Motion Sen. Cintron, second Sen. Correia
       
   14. 
       Objection Sen. Shapiro- Langie- How does that affect other organizations like WCDB? A- We are working on helping those organizations and finding a solution in the future.
       
   15. 
       Picard yield time to Pres. WCDB- Does this affect what we need to report to Shannon? A- Yes.
       
   16. 
       Motion to leave debate Sen. Correia, second Sen. Constantine
       
   17. 
       504.9- $5,000-$8,000 goes to SA lawyer. Over $8,000 Board of Finance. Efficiency.
       
   18. 
       504.12- Strike because it says any groups can’t go over 60% of funds in fall. Just doesn’t make sense.
       
   19. 
       Motion to call to question Sen. Constantine, second Sen. Correia
       
   20. 
       Vote 27-0-1
       
6. 
   S.1819-055 Modernization of Board of Finance Bylaws II
   
   1. 
      Neutrality issues. Change minimum. Get rid of void line, doesn’t make sense.
      
   2. 
      Reimbursement... Wording was off, student driver mileage rules. Wanted to make everyone aware of mileage policy.
      
   3. 
      Motion to table 519 Sen. Salzar, second Sen. Valdez
      
   4. 
      Employee Requests... Just get rid of it. No application.
      
   5. 
      Credit Card purchases... Needs too much approval, too time consuming. Redundant.
      
   6. 
      Pres. Cadesca- I think we should say “and/or” Presidents approval.
      
   7. 
      Motion to add line Sen. Whitney, second Sen. Picard
      
   8. 
      521- Clearing up language
      
   9. 
      Motion Sen. Salzar, second Sen. Constantine
      
   10. 
       Vote 28-0-2
       
7. 
   S.1819-056 Bylaw 211.2.3.2 Language Update
   
   1. 
      Eldridge- University Senate- Rules committee, required to go to these meetings. Instead of saying “shall give a monthly report” to “should be”. Case by case basis instead of monthly basis. When new information comes up, we will notify you. Bylaws consistent.
      
   2. 
      Sen. Salzar Motion to Correct 211.2.3.2, second Sen. Whitney
      
   3. 
      Motion to call to question Sen. Salzar, second Sen. Whitney
      
   4. 
      Vote 28-0-2
      
8. 
   S.1819-057R Resolution to Ensure Freedom Apartments Safety Coming To and From Campus
   
   1. 
      Sen. Cintron- Freedom apartments, advocate. Big problem with roundabout. Every student that walks must go through this roundabout. Crossing sign is broken. Student crosses at own risk. Problem at nighttime due to coming of Fuller Road. People can’t see students. Very dangerous, want to fix/update sign.
      
   2. 
      Motion to call to question Sen. Constantine second Sen. Goudiaby
      
   3. 
      Cintron- Amend “dangers that revolve around that”
      
   4. 
      Vote 29-0-1
      

1. 
   Old Business
   

2. 
   New Business
   
3. 
   Closing Remarks
   

1. 
   Sen. Brandon Holdridge, Chairman of the Senate
   
   1. 
      Make sure chairs and ranking members stay after for a few minutes. Also, appropriations stay with your chair.
      
2. 
   Sen. Max Sevor, Vice Chairman of the Senate
   

1. 
   Closing Roll and Adjournment
   

1. 
   Sen. Eldridge, second Sen. Constantine
   

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. BRANDON HOLDRIDGE CHAIR SEN. MAX SEVOR VICE CHAIR

S.1819-050	DATE INTRODUCED: 10/24/18
SPONSORED BY: Sen. Shapiro	COMMITTEE: Appropriations
SUBJECT: Appropriations Funding UAlbany Equestrian Team	COMMITTEE VOTE: 5-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That UAlbany Equestrian Team receives the following allocation with funds being transferred from the Student Association’s appropriations account
   
2. 
   
   

BUDGET OBJECT	OBJECT NAME	AMOUNT ($)
	Horse Care	$3,500
	TOTAL ALLOCATION:	$3,500

1. 
   
   

1. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

		Langie Cadesca, President
1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]			SEN. BRANDON HOLDRIDGE CHAIR SEN. MAX SEVOR VICE CHAIR

S.1819-051	DATE INTRODUCED: 10/24/18
SPONSORED BY: Sen. Shapiro	COMMITTEE: Appropriations
SUBJECT: Appropriations Funding STEPP	COMMITTEE VOTE: 5-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That Stepp receives the following allocation with funds being transferred from the Student Association’s new and unfunded account
   
2. 
   
   

BUDGET OBJECT	OBJECT NAME	AMOUNT ($)
	Bake Sale	$48.00
	Movie Night	$54.00
	Public Relations	$84.00
	TOTAL ALLOCATION:	$184.00

1. 
   
   

1. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. BRANDON HOLDRIDGE CHAIR SEN. MAX SEVOR VICE CHAIR

S.1819-052	DATE INTRODUCED: 10/24/18
SPONSORED BY: Sen. Shapiro	COMMITTEE: Appropriations
SUBJECT: Appropriations Funding Sigma Psi Zeta Sorority Inc.	COMMITTEE VOTE: 5-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That Sigma Psi Zeta Sorority Inc. receives the following allocation with funds being transferred from the Student Association’s Sponsorship account
   
2. 
   
   

BUDGET OBJECT	OBJECT NAME	AMOUNT ($)
	Sodexo	$423.75
	Equipment	$125.00
	TOTAL ALLOCATION:	$546.15

1. 
   
   

1. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. BRANDON HOLDRIDGE CHAIR SEN. MAX SEVOR VICE CHAIR

S.1819-053	DATE INTRODUCED: 10/24/18
SPONSORED BY: Sen. Shapiro	COMMITTEE: Appropriations
SUBJECT: Appropriations Funding NASHA	COMMITTEE VOTE: 5-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That Nasha receives the following allocation with funds being transferred from the Student Association’s appropriation account
   
2. 
   
   

BUDGET OBJECT	OBJECT NAME	AMOUNT ($)
Team Necessities	Performance Wear	$100.00
	Props	$100.00
	Costumes	$354.00
	TOTAL ALLOCATION:	$554.00

1. 
   
   

1. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. Brandon Holdridge CHAIR SEN. Max Sevor VICE CHAIR

S.1819-054	DATE INTRODUCED: 10/24/18
SPONSORED BY: Senator Holdridge	COMMITTEE: Board of Finance, Rules and Administration
SUBJECT: Modernization of Board of Finance Bylaws I	COMMITTEE VOTE: 6-0-1, 1-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That the 500s Section of the Student Association Bylaws be amended to read:
   

501.8 – Monthly budget statements will be distributed to each group. If there is a discrepancy between the group’s books and the statements, it shall be the group’s responsibility to point out and settle this with the Comptroller’s Office. If no attempt to correct the discrepancy is made, the statements figures will be deemed valid.

502.1.2 – No group officer or member may commit any funds without the approval of the Comptroller of the Student Association. Approval may be in one of three forms:

502.1.2.1 – Encumbrance approval (materials)
502.1.2.2 – Contractual agreement (services)
502.1.2.3 – Written consent (cash outlay)
502.1.2.3.1 – If the approval of the Comptroller has not been received or it has been denied, the person who has made the commitment is legally responsible for the extent of the commitment.

503.2 – Admissions Event Tickets
503.2.2.1 – Any Student Association funded group must use pre-numbered tickets the university ticket website.
503.2.2.2 – The price of admission will be stated on the tickets.
503.2.2.3 – All tickets must be ripped in half before the patron is admitted to the event. The same person may not sell and rip the tickets.
503.2.2.4 – One half of the ticket should be kept by the group, while the other half is to be kept by the patron.
503.2.2.53 – In the next regular business day after the event is held, a report of attendance must be deposited to Check Cashing along with must be reported to the Comptroller’s office. the An Income Deposit form must be completed as well.
503.2.2.64 – If the Comptroller deems it necessary, then a secondary form of accounting will be used.

504.4 – Competitive Pricing
504.4.1 – All capital expenditures or purchases more than two hundred and fifty ($250) dollars shall can be subject to competitive pricing.
504.4.2 – Pricing shall be defined as the acquisition of three (3) price quotes being obtained by the group, with the group submitting those prices to the Comptroller before any such purchase.
504.4.2.1  Student groups who have used a reoccurring service and wish to waive the 3-quote policy will be able to submit a waiver to the Appropriations Committee. Upon 2/3rds approval from the committee, the student group will be able to waive the above requirement.
504.4.2.1.1  A “reoccurring service” is henceforth defined as the use of a vendor, location, transportation company, or other service or good provided in exchange for Student Activity Fee monies, and such “service” utilized by a student group for two consecutive years or more.
504.4.2.2  The acquisition of three (3) price quotes may also be waived for those groups which wish to hold events on campus and are therefore subject to utilize University vendors.

504.5.1 – All equipment and supplies purchased by any budgetary organization of the Student Association, that has a value of over $1,250, shall become the sole property of the Student Association with the purchaser controlling its use. If at any time a budgetary organization of the Student Association becomes defunct or separated from the Student Association, all equipment and supplies shall be claimed by the Comptroller on behalf of the Student Association Senate. The Comptroller and the Board of Finance shall be empowered to recommend the confiscation and/or sale of equipment and/or supplies from any organization that has failed to utilize the equipment in a proper and justifiable manner. The Comptroller and the Board of Finance shall also be empowered to review all budgets at any time and request that modifications or changes be made by the Student Association Senate.

504.9 – Special Contracts
504.9.1 – Before signing a contract which satisfies any subsection herein, the Comptroller must submit said contract to the Board of Finance and the SA lawyer for review and approval. Failing to receive such approval, the comptroller shall not be empowered to sign the contract.
504.9.1.1 – Any contract which affects personnel’s tenure, rate of pay, or retainer.
504.9.1.2 – Any contract which deals with a sum of five thousand ($5000) dollars or more must be given to the SA lawyer.
504.9.1.3 – Any contract which deals with a sum of eight thousand ($8000) dollars or more is subject to approval by the Board.
504.9.2 – Any person(s) receiving student activity fee money who isn’t a Student Association Official or receiving a reimbursement must have a contract signed both the President and Comptroller of the Student Association. Said contracts must be one year in nature.

504.12 – Maximum Group Expenditures
504.12.1 – Any Registered Student Organization that has spent more than sixty (60%) percent of their appropriation by the end of the fall semester shall have their budget frozen at the discretion of the Comptroller. The Comptroller shall forward to the Senate and the Board of Finance a list of the organizations that have been frozen for exceeding the sixty (60%) percent level.

3. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. Brandon Holdridge CHAIR SEN. Max Sevor VICE CHAIR

S.1819-055	DATE INTRODUCED: 10/24/18
SPONSORED BY: Senator Holdridge	COMMITTEE: Board of Finance, Rules and Administration
SUBJECT: Modernization of Board of Finance Bylaws II	COMMITTEE VOTE: 6-0-1, 1-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That the 500s Section of the Student Association Bylaws be amended to read:
   

506.5 – If any budget passed by The Student Association Senate does not include this allocation, said budget shall be null and void.
506.6 – A minimum sum of $210,000 $120,000 shall be allocated for Dippikill Operating (Dept. 0100).

512.1 – The Senate Appropriations Committee shall must create a Standard Evaluation Form (SEF) to serve the following purpose:
513.1.1 512.1.1– To ensure Viewpoint Neutrality for all student groups applying for funding through the Student Association


518.2 – Reimbursements
518.2.1 – The student driver and the Student Association agree with the number of miles driven; there shall be no reimbursement for vehicular use. There shall be no reimbursement for vehicular use for any student driver.


519 – Student Association Ticket Policy
519.1 – Purpose
519.1.1 – All ticketed events hosted by Student Association funded organizations are required to utilize Student Association printed tickets that must be sold at the Student Association Office University Tickets.
519.1.2 – Student Groups hosting ticketed events shall fill out a Ticket Order Form and submit it with documentation pertaining to the ticketed event.
519.1.2.1 – Number of tickets to be sold shall be decided immediately upon receiving said information from the Student Group. Ticket price shall also be printed on tickets upon obtaining said information.
519.1.3 – If the event and ticket request(s) are approved by the Student Association Comptroller the tickets are to be furnished within ten (10) business days of request submission said group is allowed to work with University Tickets.
519.1.3.1 – Printed tickets will be available at the Student Association Office upon completion of requirements at which time further documentation must be completed at Copies Plus for tickets to be released to students.
519.1.4 – Any exceptions to this will be determined by the Comptroller of the Student Association and the Board of Finance.

519.2 – Employee Requests
519.2.1 – If a ticketed event is being hosted on campus, Student Groups must submit an Employee Request Form with the Comptroller at least one (1) week prior to the event so that a Student Association employee can be present to monitor ticket sales.
519.2.1.1 – If a Student Association employee is unavailable to attend the event, a signatory officer of the group hosting the event may, with written permission from the Comptroller, may sign out their tickets to be sold at the door.
519.2.1.1.1 – Tickets can be picked up from the Student Association ticket window no later than one (1) hour before closing the day of the event.
519.2.1.1.1.1 – Should the even take place on a Saturday or Sunday, tickets may be picked up on the Friday before the event.
519.3 – Enforcement
519.3.1 – Any group not complying with the above ticket policy will be referred to the Student Association Comptroller who may issue a warning, and if he/she chooses, may request the Board of Finance freeze the group’s budget.
519.3.2 – The Office of the Comptroller and authorized Student Association officials including, but not limited to, the President, the Vice President, and the Financial Manager may perform random, on site verification for cash and tickets on hand.
519.3.3 – The Office of the Comptroller shall be authorized to perform the following actions at random:
519.3.3.1 – To require that all cash, funds, and tickets on hand be deposited in the Student Association safe to University Auxiliary Services immediately after a non-business day event or an event that takes place outside of banking hours.
519.3.3.2 – Request documentation of cash income and tickets on hand at any given time.
519.3.3.2.1 – Request that cash on hand be deposited in the SEFCU Bank or into the Student Association safe.

521.1.4.2 – A copy of a list of active credit or debit cards must be given to the Comptroller and
Financial Manager.
521.2 – Card Holder Responsibilities
521.2.1 – Prior to the use of the card, the user must submit a purchase request indicating their intent to use the card, as well as a justification for using the card in the memo section of the request. Before the card may be used, the request must have the Comptrollers approval, as well as one of the following administrator’s approval;.
521.2.1.1 – The Student Association President
521.2.1.2 – The Student Association Senate Chair
521.2.1.3 – The Student Association Comptroller
521.2.1.4 – Board of Finance Chair
521.2.1.5 – The Student Association Appropriations Chair
521.2.1.6 – The Vice President for Student Success
521.2.1.7 – The Associate Vice President for Student Success
521.2.1.8 – The Director of Student Involvement & Leadership

521.3.1.2 – It is the duty of the Comptroller to pay each monthly statement before interest is accrued, until the exception that improper use is found by the Board of Finance and in accordance with the policies of the Student Association. reconcile each credit card statement with the applicable purchase requests and send that to University Auxiliary Services. The Comptroller must do this monthly.

521.3.1.2.1 – If the Comptroller pays a statement via electronic transfer, the Comptroller must provide proof of transfer to accompany the related voucher on file.

4. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. Brandon Holdridge CHAIR SEN. Max Sevor VICE CHAIR

S.1819-056	DATE INTRODUCED: 10/24/18
SPONSORED BY: Senator Eldridge	COMMITTEE: Rules and Administration
SUBJECT: Bylaw 211.2.3.2 Language Update	COMMITTEE VOTE: 1-0-1
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   That the Section 2.11.2.3.2 of the Student Association Bylaws be amended to read:
   

211.2.3.2 – There shall give be a monthly report to the Student Association Senate pertaining to the University Senate’s legislation and pending work to be given by the Rules and Administration Chair when meetings occur and/or when new information is given.

5. 
   That this bill go into effect immediately upon passage, in accordance with the Student Association Constitution.
   

Langie Cadesca, President

1400 WASHINGTON AVENUE ALBANY, NY 12222 CAMPUS CENTER 116 (CC116) www.albany.edu/sasenate [e-mail]

SEN. Brandon Holdridge CHAIR Max Sevor Vice Chair

S.1819-057R	DATE INTRODUCED: October 24, 2018
SPONSORED BY: Senator Cintron	COMMITTEE: N/A
SUBJECT: Resolution to Ensure Freedom Apartments Safety Coming To and From Campus	COMMITTEE VOTE: N/A
SENATE VOTE:	LEGISLATIVE RESULT:

Be it hereby proposed that the following be enacted:

1. 
   WHEREAS, The Student Association is concerned with the safety and wellbeing of each and every student here at the University at Albany; and
   

6. 
   WHEREAS, Multiple students as well as parents have expressed their concerns about the traffic circle located at the intersection of Fuller Road and Tricentenial Drive and the dangers the revolve around it. This roundabout is a major problem for students coming to and from campus; and
   

7. 
   WHEREAS, Multiple students have reported incidents of almost being hit by cars who chose not to yield for them and that this had been a problem for a little over a year; and
   

8. 
   THEREFORE BE IT RESOLVED, That the crossing sign at this roundabout be fix immediately so that the button to activate it in order to warn drivers of oncoming students is in working condition; and
   

1. 
   BE IT FINALLY RESOLVED, That a copy of this resolution be sent to Dr. Havidan Rodriguez, President of the University at Albany, Dr. Michael Christakis, Vice President of Student Affairs, the University Police Department, and Todd Foreman, Vice President for Finance and Administration, and the Albany Student Press.
   

Langie Cadesca, President

Student Association at the State University of New York at Albany, Inc.

www.albany.edu/sasenate | tel [phone] | fax [phone] | [e-mail]