Accountant's Assistant Handbook

Client export files 
The client creates an export file at the end of each CBS export period by 
choosing the Export to Accountant command from the File menu when 
they are processing data in their own office. If your client uses CBS ASP 
or if you process your client’s data in CBS on Virtual Office CS, you 
most likely will be exporting the data yourself. Depending on who 
processes the client data, there are multiple options available for the 
export process.  
In all export processes, CBS first prompts the client to back up the data 
and then opens the Export Dates dialog for the client to select the CBS 
module(s) for which to export data. CBS calculates the next export date 
during the export process. CBS displays the new CheckWriter export 
date and PayCheck date, if applicable, in the status bar at the bottom of 
the CBS application workspace. 

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Processing Client Information 
 
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Accountant’s Assistant Handbook 
Note: The program automatically creates a copy of each export file in the 
Archive folder where the CBS program files are installed (by default, this 
locations is c:\Program Files\Client Bookkeeping 
Solution\Data\Archive\Exports). 
Client Export 
The client may create an export file (with a filename extension of 
EXPORTDATA) locally at their office and then transfer it to you by a 
means you have agreed upon. The client will start the export process by 
choosing File / Export to Accountant in CBS. Once the client has 
verified which modules to export and clicks Continue in the Export 
Dates dialog, CBS copies the export data to the location specified in the 
Utilities / Options / CBS Data Folders tab. If the export path is a floppy 
drive, CBS will prompt the client to insert the disk in the appropriate 
drive. 
After the client’s CBS program creates the export data on the user-
specified export path, the program asks if the client wants to email the 
export data to the accountant. If the client clicks Yes, CBS will create an 
email message and attach a single, compressed file containing the same 
export file that was copied to the client’s export path. The message will 
use the address that you specified on the Accountant’s Assistant Setup / 
Miscellaneous Information / CheckWriter tab, or the client can manually 
type in the recipient’s email address. 
Note: The client must have a MAPI compliant email program for the 
program to display the prompt asking if they would like to email the 
export data to the accountant.