Accountant's Assistant Handbook

Effect of transferred data on CSA 
Use the Tasks / Retrieve command to retrieve the client’s export data 
into Accountant’s Assistant. 
When you retrieve data, all information is stored in a “holding area” that 
allows you to review it and to correct the account numbers on 
transactions before transferring the data to CSA. You perform the actual 
transfer by choosing Tasks / Transfer to CSA. Once you’ve transferred 
the information to CSA, it’s as if you had entered it directly into the data-
entry windows and dialogs within CSA. The big difference, of course, is 
that the client did the data-entry work. 
The temporary holding area that Accountant’s Assistant uses to store 
retrieved data is maintained in the same database as the client’s other 
CSA information. Consequently, when you make a backup file in CSA, 
you will be backing up both the ongoing CSA client data and the newly 
retrieved client data. 
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You may transfer the client’s nonpayroll transactions either into the 
current period in CSA or into the appropriate GL period in CSA 
based on the transaction date; you make the selection when prompted 
by the program. However, the program transfers transactions dated in 
a prior fiscal year into the current GL period.  
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The program transfers payroll checks into the appropriate prior 
month based on the transaction date. However, the program transfers 
a payroll check dated in a prior calendar year into the current 
payroll period. Accountant’s Assistant never transfers any payroll 
transactions to a future month.  
Reminders  
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You may need to edit the client’s account groups and financial 
statement formats to accommodate any new account numbers your 
client may have created. If you have deleted any account numbers 
since you last transferred data to your client, verify that the program 
did not add those account numbers again when you retrieved your 
client’s most recent export file. If any were, delete them again and 

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Processing Client Information 
Accountant’s Assistant Handbook 
139 
either update the client’s Chart of Accounts by sending a new 
transfer file or ask the client to delete them (if the client has rights to 
edit the Chart of Accounts). After retrieving client data but before 
transferring it to CSA, you may find it helpful to print the Chart of 
Accounts Diagnostic Report in Accountant’s Assistant.  
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If your client uses CBS PayCheck, after retrieving client data but 
before transferring it to CSA, you should print the Pay Item 
Diagnostic Report to show any new pay items your client may have 
added in CBS PayCheck. These pay items must be manually added 
to the pay items in CSA. 
ƒ  If you mark the Create reversing JE for Accrual Basis client 
checkbox on the Accounts Payable tab of the Setup / Miscellaneous 
Information dialog in Accountant’s Assistant, the program displays a 
message prompt telling you that one or more transactions have a date 
that is in a prior GL period for the current fiscal year. Click Yes.