Addendum to so-pl-esa-sys-5505 ( iocp plan )

Operations of the IOCP Commissioning Team

To coordinate and manage the IOCP , weekly System IOCP meetings will be organised as follows :

Date : Every Wednesday , 10:00 / 11:30

Participants :

Chairman IOCP Manager

Secretary TBN ( Routine Manager ?? )

Mandatory Members Core Team Members / Coordinators ( Section 7.1.1 )

Observers Support Teams Members

Routine Core Team Members

PLSO representative

Participation of the Core Team Members is mandatory , either in person or by a duly delegated support member .
Initially ( first 2 months of the IOCP , typically ) , the IOCP meetings will take place in ESAC – Villafranca , with physical participation of the Core Team .
Then , The IOCP meetings may be held via Telecon’s / Video-conferences between ESAC , ESTEC and ESRIN .
The typical Agenda of the IOCP weekly meeting is :
1 ) Introduction / Major events of the week Chairman

2 ) Reports from Core Team Coordinators : 7 Coordinators

• 
  Previous week main activities
  
• 
  Current week main activities
  
• 
  Open points
  

3 ) Anomalies All

4 ) Necessary changes All

5 ) PA matters : PA Manager

• 
  Status and statistics of NCR’s / AR’s : Open / Closed / Trend
  
• 
  Need for dedicated ARB’s : Resolution of Open NCR’s / AR’s
  
• 
  Need for dedicated CCB’s : Decision for implementing changes
  

6 ) Plans / Decisions for Weeks W+1 , W+2

7 ) AOB’s

Smooth Transition IOCP  Routine Operational Phase : Progressive involvement of Routine Core Team Members :