Certification of contract

Section 6.0

Technical Specifications
6.1 Purpose
The Department of Management Services, Division of State Purchasing, invites interested companies to submit proposals in accordance with the solicitation documents, to provide state agencies and other eligible users with competent, experienced and professional Medical and Dental Supply manufacturers and/or distributers.
The Department’s goal is to provide contract users with the best value in medical and dental supplies.
6.2 Experience, Capabilities and Certifications
Respondents are required to provide five (5) references on the Reference Form (Attachment 2) with a minimum of two (2) being either large accounts (over $100,000) or contracts with a governmental entity.

Use Attachment 4 to illustrate your company’s reach and capabilities.

6.3 Scope
The purpose of this Request for Proposal (RFP) is to establish a three (3) year, state term contract for Medical and Dental Supplies, with the potential for renewal in accordance with F.S. 287.057(1)(a) and if the Department determines renewal to be in the best interest of the State.
Each Customer may have more than one location and in different regions of the state. Respondents are asked to submit proposals in accordance with this diversity and your corporate capabilities.
For the purpose of this RFP, a “Core Item” is any item on the lists provided in Section 7. Respondents are to enter the list price, standard price, the Manufacturer’s Suggested Retail Price (MSRP) and or catalogue price and provide a discounted percentage and price for each Core Item they are capable of providing. Should a core item become discontinued by the manufacturer, it will be removed from the “Core Item” list. Its replacement, if any, will become a “Non Core Item.” Contractors are to notify the Department in writing when an item is being discontinued. The notification shall include validation from the Manufacturer.

“Non Core” items are anything else your company may sell. “Non Core” items include but are not limited to other tools, equipment, “one time buys”, other supplies, new products, and replacements for discontinued items.

All products under this contract shall be new, unused and available. All products shall be manufactured in accordance with the United States Consumer Products Safety Commission http://www.cpsc.gov/ http://www.cpsc.gov/. . All medical electrical products are to comply with, at minimum with UL 60601-1 http://ulstandardsinfonet.ul.com/scopes/scopes.asp?fn=60601-1.html No products, either on the Core or the Non Core items lists are to be refurbished (cleaned up, re-sharpened, re-painted, re-cased, re-calibrated, etc.) or remanufactured (the disassembly of previously sold, non working units, salvaging working parts and manufacturing a separate unit using the salvaged parts) unless specifically requested by the Customer, in writing.
Respondents are also asked to provide a discount percentage off list price, standard price, MSRP and or catalogue price for the “Non Core” items by category. These stated discounts are to be the minimum discount offered on the item; Customers are encouraged to request larger discounts from any awarded Respondent. Offering a discount percentage on “Non Core” items is not required as part of a Respondents bid. Awarded Respondents (Contractors) not offering a discount on Non Core items will not be permitted to sell Non Core items under this contract.
Respondents may offer substitute products which are equal to or better than those products listed on the Excel® spreadsheet. Those Respondents offering substitutes must provide the specification sheets on both the requested product and the substitute, in their response. When offering a substitute, enter a Y (yes) or a check mark in the Substitute column and change the description. Make sure the product count per box and per case is included with the description.
Awarded Respondents, if any, are to advise Customers in advance of any applicable HAZMAT shipping requirements and associated costs. The Customer has the option to negotiate the associated costs or remove the item from the order.

Current pricing and Non Core discounts on the existing contract can be reviewed at;

http://dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/medical_and_dental_supply

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