Chapter 1: introduction

8.2.3 Environmental Management of Construction

8.2.3.1 Contractor’s Responsibility for Environmental and Social Compliance

The contractor is responsible for preparation of the site specific plans as stipulated in the EMP and its subsequent obligations under each plan. The plans will be inclusive in a broader Environmental Management and Execution Plan (EMEP) of contractor to be submitted by the contractor to the client. The project management will include the above provision in the contract documentation as a priority clause for compliance.. The EMEP shall be approved prior to the implementation of contractor’s mitigation obligations or as per deadline highlighted in the contract documentation.

1. 
   The contractor should prepare EMEP and submit it to the engineer or KAECDU within 60 days of mobilization of the contract.
   
2. 
   This requirement will be spelled out in the contract documentation.
   
3. 
   The plans to be submitted by the contractor within EMEP include:
   
   • 
     Construction camps and traffic management plan,
     
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     Temporary land acquisition plan,
     
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     Pollution abatement plan,
     
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     Terrestrial ecology management plan,
     
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     Aquatic ecology management plan,
     
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     Erosion abatement and muck/spoil management plan,
     
   • 
     Public health and occupational health and safety plan,
     
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     Emergency management plan
     
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     Rehabilitation management plan
     
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     Chance find procedures
     
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     Labor law compliance
     
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     Security personnel
     
4. 
   The implementation modality of above plans shall be clearly mentioned by the contractor in the EMEP.
   
5. 
   The implementation modality shall include the organizational structure of the EMEP implementers, timeframe, methods, monitoring and reporting mechanisms.
   

The minimum obligation of the contractor to be included in each of the specified plans will be as per the basic features of the plans discussed above (section 8.2 and in the mitigation section of Chapter VI) with details of actions, timing of actions and redress mechanism in the event of failure to comply with the actions.

8.2.3.2 Permits and Approvals

The objective of permits and approvals is to comply with the government legislative mechanism and to keep cordial relationships with the project stakeholders.

There is a number of legislative provisions which require prior permits and approvals from the concerned government agencies to commence the works. Besides, some activities would require general concensus of the project area communities or individuals for smooth operation of certain activities of construction and operation.. In these cases, project management will obtain prior permits and approvals or concensus of the affected communities and general public before the start of activities.. The permits and approval or concensus required for the project are presented in Table 8.2.

Table 8.2: Permits and Approvals

SN	Required Permits and Approvals	Agency from where permits and approvals or consensus required	Implementation Timeline in project lifecycle	Responsibility
1	IEE Approval and construction license	Ministry of Energy	Pre-construction	KAHEP Management
2	Tree clearing from government managed forests	District Forest office and Ministry of Forests and Soil Conservation	Pre-construction	KAECDU
3	Tree clearing from community Forest/Leasehold forest	District Forest Office, Forest User Groups	Pre-construction	KAECDU
4	Permanent land acquisition	Chief District Officer	Pre-construction	KAECDU
5	Temporary land acquisition	Landowners	Pre-construction	Contractor
6	Entry to private land and property , if required	Landowners	Construction	Contractor
7	Relocation or disturbance of obstruction to infrastructure such as foot trails, irrigation facilities, water supply facilities, telephone lines, electricity lines etc.	Affected parties/individuals	Construction	Contractor

All approvals and permits will be procured at least a week before the start of pre-construction and construction works by the reponsible stakeholders as listed in the table above. The permits and approval will be documented and recorded iat the Project information Center at the site.

8.2.3.3 Environmental Training

The objective of the environmental training plan is to make aware and educate the project management team, engineers, supervisors, contractors and the workforce on the environmental issues of the project and on how each individual could contribute to the upkeep of the environmental resources of the project area. The training will also focus on the key responsibilities of the individuals involved in project management for environmental related decision making on implementation, monitoring, reporting and corrective actions.

Since environmental management is a continuous process, apart from the general training to the managers, engineers and contractors, a trainers training will be provided to the section heads responsible for the KAHEP's environment management and community development units. The objective is to roll out the daily training needs during the project construction period for the old and new construction workers and engineers. The Environmental Training Plan is presented in Table 8.3.

Table 8.3: Environmental Training Plan

SN	Actions	Target Groups	Timing of Action	Responsibility
1	Orientation and Environmental Training related to KAHEP, including OHS requirements	Project decision making Project Management Team	Pre-construction	KAECDU in co-ordination with EIA consultant
2	Orientation and Environmental Training related to KAHEP, including OHS requirements	Project decision Making Contractor Management Team	Pre-construction	KAECDU in co-ordination with EIA consultant
3	Orientation and Environmental Trainers Training related to KAHEP with focus on mitigation and monitoring actions (EMP Implementation), including OHS requirements	Section staff of Environment and Community Development Unit	Pre-construction	KAECDU in co-ordination with EIA consultant
4	Orientation and Environmental Trainers Training related to KAHEP with focus on mitigation and monitoring actions, including OHS requirements	Section staff of Environment and Community Development Unit of Project Contractor	Pre-construction	KAECDU in co-ordination with EIA consultant
5	Orientation and environmntal training to the project operators on oil handling, storage, and recycling, occupational health and safety, and emergency prepardness	Project operation team	At the begining of the operation phase	KAECDU in co-ordination with the electro-mechanical contractor and EIA consultant

The environmtal training will be provided at least a month before the start of the actual construction works. All training materials and the stafftaking training will be documented and a copy will be kept in the public information center at the site. For the operation phase such a training will be provided before the handover of the electromechanical facilities to the KAHEP management. The training materials will be documented and kept at the project site office as a reference document through the construction period.