Competitive and sustainable growth

3.2 Workplan

The EC funded project is divided into 9 work packages, listed below, which address the following themes:-

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  Co-ordinating the project, establishing EVITherM as a business and co-ordinating the technical content (WP1)
  

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  Creating, developing and marketing the EVITherM web site (WP2)
  

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  Enabling EVITherM to transfer knowledge to meet the needs of Industry and to communicate effectively to different regions (WP3)
  

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  Creating the technical information content of the web-site (WP4 to 9)
  

NPL is the project co-ordinator (CO) and a principal contractor (CR) and as such will manage the project technically, administratively and financially. NPL is also leader of WP1. There are 4 other principal contractors ARC, CNR-IMGC, LNE and PTB, who jointly lead 5 of the 9 work packages, and a total of 29 other identified members (MB). Three of these members, IKE, PLG and TC, are leaders of the remaining 3 WPs. In addition there is provision in the project plan to recruit up to 15 new members (with labour costs) and 25 other participants (without labour costs). The aim is that these, as yet unidentified, new members and participants would be mainly from industry and that they would play a key role in ensuring that the outputs of EVITherM are appropriate for industry. The key tasks of all members in the nine work packages are described in the following pages.

WP No.	WORK PACKAGE DESCRIPTION	WP LEADER
WP1	To co-ordinate the project and establish EVITherM as a business and co-ordinate the technical content of the VI	NPL
WP2	To develop and market EVITherM	PLG
WP3	To enable the EVITherM to transfer knowledge to meet the needs of industry and communicate effectively with different regions	CNR-IMGC & PTB
WP4	To create the VI content for conductivity and diffusivity	IKE
WP5	To create the VI content for expansivity and density	ARC
WP6	To create the VI content for emissivity and other infra-red properties	CNR-IMGC
WP7	To create the VI content for thermal analysis and calorimetry	TC
WP8	To create the VI content for contact thermometry	LNE
WP9	To create the VI content for non-contact thermometry	PTB

WORKPACKAGE DESCRIPTION
WP 1 - To co-ordinate the project, establish EVITherM as a business and co-ordinate the technical content of the VI		WP No: 1
Starting Date: Month 1 Duration: 36 months		Total Effort (MD): 688
Member Involved	Task Description/ Contribution	Effort (MD)
ARC	Task 1.1 Member – steering committee Task 1.2 Member – manage Industrial feedback	38
CNR-IMGC	Task 1.1 Member – steering committee Task 1.2Member – manage Industrial feedback	45
IKE	Task 1.1 Member – steering committee Task 1.2 Member – manage Industrial feedback	38
LNE	Task 1.1 Member – steering committee Task 1.2 Member – manage Industrial feedback Task 1.5 Task leader – database policy management and review	80
NPL	WP 1 leader & Project Co-ordinator Task 1.0 Task leader - Co-ordination and Scientific, financial and administrative management Task 1.1 Task Leader -Manage steering committee	162
PLG	Task 1.1 Member – steering committee Task 1.2 Member – manage Industrial feedback Task 1.3 Task Leader – manage formation of legal entity Task 1.4 Task Leader – manage EVITherM business	72
PTB	Task 1.1 Member – steering committee Task 1.2 Member – manage Industrial feedback	38
RGU	Task 1.1 Member – steering committee Task 1.2Member – manage Industrial feedback	38
TC	Task 1.1 Member – steering committee Task 1.2Member – manage Industrial feedback	38
3 New Industrial members	Task 1.1 Member – steering committee	90
3 Invited Industrial participants (*without labour costs)	Task 1.2 Participant - Industrial Feedback	(49)*
Sub-Contract costs	Task 1.3, VI legal advice –via NPL Task 1.5, Document compilation - via LNE	€20,000 € 4,500
Other project specific costs	Task 1.0, Printing, report publishing - via NPL Task 1.2, consulting & meeting costs - via LNE	€ 8,000 € 2,500
Objectives The objectives of this work package are to co-ordinate and manage the project, scientifically, financially and administratively in order to create a Virtual Institute (VI) serving the thermal metrology and technology needs of European industry. The VI will be established as a separate legal entity during the project. A representative steering committee will define the detailed form and aims of the VI and co-ordinate all of the work packages and database content, monitor progress and publish reports. It will ensure that the project is run efficiently and effectively with adequate communication and that its objectives are attained. The work package includes provision for a €20,000 subcontract to provide advice on the specific legal issues involved in setting up a virtual institute as a legal entity. Legal costs related to ‘standard’ business setting up activities are NOT funded by the EC with the result that any such costs for EVITHerM will, in the first instance, be met by income generated by the EVITherM legal entity. The EVITherM business plan in Section 3.1.4 shows the total EC income for legal advice of €20,000 and an estimated €36,000 expenditure on legal advice over the 3 year project. The precise mechanisms and sources for this additional funding and the choice of legal subcontractor have yet to be determined. These issues will be resolved when developing the structure and constitution of the EVITherM business in Tasks 1.1 and 1.3 during the first 6 months of the project. Some of the activities in this work package, in particular Task 1.4, and in WP2 are directly related to the running of the EVITherM business once it becomes operational. The estimated total EC funding associated with WP1and WP2 that will be used to cover the personnel costs of running the EVITherM business in year 2 of the project (year 1 of the EVITherM business) is €25,000. This is shown as equal income and expenditure lines in the EVITherM business plan in Section 3.1.4. The costs of running the EVITherM business in year 3 of the project (year 2 of the EVITherM business) are all covered by income from the business. At the Mid-Term Assessment (month 18) the performance of EVITherM will be compared with respect to targets set by the steering committee in Task 1.1 which will include membership and other income as shown in the business plan. The business plan, and if necessary project activities and priorities, will then be revised in order to ensure future viability of the business. The business plan will be reviewed and updated as required at 6 monthly intervals thereafter. In summary WP 1 will: Ensure the highest quality of content, timely completion of tasks and that the VI meets its objectives Manage the overall project (administrative, financial and technical) Monitor and report the status of the project Identify and incorporate new industrial members and participants Establish EVITherM as a business Define business and contractual relationships between CRs, EC and EVITherM to ensure on-going support of EVITherM during and beyond the project. Monitor and report the status of the EVITherM business Description of Work Tasks Task 1.0 To effectively co-ordinate and manage the project scientifically, financially and administratively, publishing progress and financial reports as required – months 1 to 36 Task 1.1 To create a Steering Committee representative of all WPs and industry to define the mission statement, aims, constitution, form, structure, business plan and targets for the VI in a project manual. The Steering Committee will also specify measurable performance targets that will be used to gauge the progress of the project and the EVITherM business at the mid-term assessment. A list of the milestones that will be used as the starting point for the mid-term assessment is shown in Section 9 – months 1 to 6. Task 1.2 To establish effective representation and to develop appropriate communication mechanisms with a broad range of industrial participants to gain feedback on all aspects of EVITherM such as the relevance and quality of the technical content, ease of use of the website, value/benefits to the user of the information supplied and areas for improvement. The communication mechanisms to be used and the desired outputs from the industrial feedback will be described in the project manual produced in Task 1.1 – months 1 to 12. Task 1.3 To manage the formation of EVITherM as a legal entity resolving all legal, IPR, financial and constitutional issues. To define appropriate business and contractual relationships between Principal Contractors, EC and EVITherM which will ensure that EVITherM is financially and technically supported during its start up phase, in years 2 and 3 of the project, and beyond – months 1 to 12 Task 1.4 To manage EVITherM once it is legally constituted to ensure that it achieves financial independence by the end of the project. To report on business performance against plan and to update the plan as appropriate – months 12 to 36. Task 1.5 To define with the steering committee the general policy for content of the technical databases including verification, quality and means of insertion of the data – months 1 to 9. Deliverables D1.0 Project Manual defining form, content, constitution and criteria for success (business targets) of the VI, month 6 D1.1 Progress reports and cost statements in months 12, 24 D1.2 Mid-term assessment report in month 18 D1.3 Management reports in months 6, 18 and 30 D1.4 Final Technical report and cost statement, month 36 D1.5 Launch legal entity by month 13 D1.6 Report on EVITherM business performance, including feedback from users, in months 18, 24, 30 and 36 D1.7 Report defining technical data base policy, content, form and means of data insertion, month 9 D1.8 Report describing and critically reviewing the quality and control of the database content, months 18, 24, 30 and 36. Milestones and criteria M1.0 Create Steering Committee and publish Project Manual, month 6 M1.1 Management/Progress Reports months 6, 12, 18,24 and 30 M1.2 Annual cost statements months 12, 24 and 36 M1.3 Mid term assessment report demonstrating achievement of project and EVITherM business objectives month 18 M1.4 Final technical report, month 36 M1.5 Launch EVITherM legal entity month 13 M1.6 EVITherM business report including updated business plan, months 18, 24, 30 and 36 M1.7 Report defining technical databases month 9. M1.8 Report on the quality of the technical database in months 18, 24, 30 and 36 Interrelation with other workpackages This WP will manage all of the workpackages in the project and ensure that a harmonised approach is achieved and their objectives are met. It will specifically co-ordinate all of the technical data work packages and those which create and develop the VI