Draft Minutes of the MCM
The MC meeting is opened by Juerg E. Frey, the chairman of the action, at 16.15 on Tuesday, 22.05.2007. He welcomes the MCMembers and introduces the agenda of this final MCMeeting.
The draft agenda for the Meeting in Sant Feliu is approved by all MCMembers.
No additional requests are mentioned.
The minutes of the third MCMeeting held in Wageningen in 2006 are approved.
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Report from the Scientific Officer
News from the COST office: Due to traffic problems, our scientific officer John Williams could not attend this MC meeting. Frey gives a short report on the COST action reporting meeting in Antalya in January this year. He mentions that the annual budget will now be handed over to the chairpersons on a project basis. They are fully responsible and have to organize the reimbursements themselves.
Status of the action: The actual status of the action is available for all interested participants and collaborating scientists on the internet under http://www.COST853.ch.
Number of signatories: Until the day of the meeting, 21 out of 33 COST countries as well as one associated country, have signed the action (see http://www.COST853.ch). This is the same status as at the last MCMeeting.
Budget status, budget allocation process: see below, 5. Budget planning 2007.
Budget planning for this year had only to cover this last MC meeting and was done by telephone consultation of the chair, vice- chair and the working group leaders, together with our scientific officer Dr. John Williams. Together, they decided to hold the final meeting as a joint meeting with the ARRAY meeting in May 2007 and that ca. 50 attendants from COST action 853 maybe reimbursed.
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STSM status, applications
Frey informs about the very successful last STSM workshop in September 2006 in Zurich. No STSM were planned for 2007 because our action officially ended in March this year.
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Publications, annual report, mid-term evaluation
As mentioned by B. Stol at the last MC meeting, the final report of our Action would be due within two month after the completion of our action, i.e., end of Mai 2007. However, because our final meeting is organized as a joint meeting with the of ARRAY meeting and is held now, late in May, the MC decided to ask for permission to postpone the deadline. In view of the summer break soon coming up and the fact that the MC decided to produce a book on the accomplishments of this action, the proposed new deadline is end of this year. This will allow enough time to collect the contributions for the planned book to be financed by the specific funds of COST, and to perform thorough editorial tasks before putting it to print. The action chair will submit a formal request for this new deadline to the scientific officer, Dr. John Williams.
As in the earlier meetings, the participants were encouraged to send their publications that relate to COST 853 to be listed on our homepage.
J. Frey thanked for the authors that acknowledged COST853 in their publications. He stresses again that this is an important feature as references for potential follow up projects.
In his introductory talk this morning, the chairman JE Frey presented a review with an evaluation of the achievements of our action. Most aims were reached and in many topics the results elaborated within this action far exceeded our own expectations. The only exception is the establishment of a database containing information on the genes and gene fragments most widely used in species diagnostics as well as the primers and probes that proved to be well suited for this purpose. The establishment of this database was initiated during this action by P. Bonants who started to assemble the feedback obtained after several email consultations. This work is still under way and therefore, this database is still under construction.
No request for a new member is open.
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Non-COST participations
No request for a new membership of non-COST countries is open.
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Web news http://www.COST853.ch
Jürg Frey makes the annual call for information that can be put on the web, including links, presentation, interesting meetings etc. He mentions his intention to host the Action 853 homepage beyond 2007 to continue accessibility of the data for the next years. This will allow the database mentioned above that we intend to put on this web site by the end of this year to be accessed for the foreseeable future.
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Progress report of working groups
As every year, a written statement will be expected by the working group leaders by the end of the year. The chairman will send a reminder, December 6, 2007 is deadline! The working group leaders may delegate the task to the single labs of the country to collect information. There would also be the possibility to ask country delegates to collect information on the progress in their country.
The chair will attend the reporting meeting in 2008 to present the final report of cost action 853.
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Time and place of next meeting
This was our final meeting.
P. Bonants confirms that he will present the major achievements of our COST action at the 2008 ICPP meeting in Turin.
J.E. Frey takes up the point of possible follow-up activities of the COST members. He emphasizes that much of what has been elaborated during this action is being used in many other activities. A good example will be presented in the ARRAY meeting tomorrow by B. Duffy, where he will give an overview on the new COST action 873, describing the great value of the results of our ending COST action for this new action. JE. Frey explains that there would still be a clear interest and need for a new technology-oriented action but that it is currently not possible for him to elaborate such a new action.
G. Adam finally explains that for administrative reasons at the COST secretariat reimbursement for this meeting may be delayed until later this year.
The meeting was closed at 17:45.
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