Department of veterans affairs

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration (VHA)

San Francisco VA Healthcare System

Project Title:
PRE-PLANNING AND INITIAL OUTFITTING TRANSITION AND ACTIVATION SERVICES (IOT&A) IDIQ

Project Number:

Date:
August 11, 2017

PWS Version Number:
1.0

Table of Contents

1. Objective 4

2. Introduction 4

3. Background 4

4. Scope 5

5. Applicable Documents and Resources 5

6. Contract Type 7

6.1 Pricing 7

7. Non-Personal Services 7

8. Organizational Conflict of Interest 7

9. Period of Performance 7

10. Location and Hours of Work 7

11. Travel 8

12. Specific Tasks 9

12.1. General 9

12.1.1. Predefined Tasks/Deliverables 10

12.1.2. Undefined Tasks/Deliverables 10

12.2. Description of Services 10

12.2.1. Comprehensive Project Management Support Services 10

12.2.1.1. Project Schedules and Reports 11

12.2.1.2. SharePoint-like Site for Information Sharing 12

12.2.2. Comprehensive Interior Design, and Space Planning Support Services 12

12.2.3. Comprehensive Furniture, Fixtures, and Equipment (FF&E) Planning Support 15

12.2.4. Acquisition Support Services 15

12.2.5. Activation Support Services 17

12.2.6. Concept of Operations (CONOPs) and Transition Planning 17

12.2.7. Relocation Services 19

12.2.8. Warehousing and Warehousing Management Services 19

12.2.9. Delivery, Installation, and Testing Services 20

12.2.10. Technical Request for Information (RFI) Assistance 21

12.2.11. Meeting Facilitation Services 21

12.2.12. Final Turnover, Close-out, and Post Occupancy Evaluation (POE) Services 22

12.2.13. IT/IM Planning Support 23

12.2.14. Information Technology 23

12.2.15. Biomedical/Biomedical Research Planning, Execution and Quality Assurance 25

13. Deliverables/Submittals 25

13.1. Deliverable Formatting 25

13.2. Files 26

13.3. Government Submission Reviews 26

13.4. Specific Deliverables 26

14. Records Management 47

14. Contract Authority 48

15. Contracting Officer’s Representative 48

16. Business Relations 48

16.1. Contract Management 48

16.2. Contract Administration 49

16.3. Personnel Administration 49

16.4. Subcontract Management 49

16.5 Employee Identification 49

17. Contractor Personnel, Disciplines, and Specialties 49

17.1. Conduct of Personnel 50

17.2. Key Personnel 50

17.2.1. Personnel Qualifications 50

17.2.1.1. Program Manager 51

17.2.1.2. Senior Contracts Manager 51

17.2.1.3. Senior Interior Designer 51

17.2.1.4. Project Manager (PM) 52

17.2.1.5. Interior Designer 52

17.2.1.6. Biomedical/Research Equipment Planning Specialist 52

17.2.1.7. Transition Planner 52

17.2.1.8. Information Technology (IT) Planner 53

17.2.1.9. Environmental Graphic Designer 53

18. Invoicing 53

18.1. Mandatory Electronic Invoice Submission 54

19. Coordination with Other Contractors 55

20. Government Furnished Materials 55

20.1. Government Furnished Property, Equipment and Services 55

20.2. Administration of Government Furnished Property 56

20.2.1. Property Control Plan 56

20.2.2. Reporting of Government Property 56

20.2.3. Loss, Damage, Destruction or Theft of Government Property 56

20.2.3. Other Government Furnished Information 56

21. Quality 57

21.1. Quality Control 57

21.2. Quality Assurance Surveillance Plan (QASP) 57

21.3 Government Remedies 58

22. Performance Metrics 58

23. Contractor Performance Assessment Reporting System 59

24. Security and Safety 60

24.1. Position/Task Risk Designation Level(s) 60

24.2. Contractor Personnel Security Requirement Responsibilities 61

ADDENDUM A – ADDITIONAL VA REQUIREMENTS, CONSOLIDATED 63

ADDENDUM B 68

1. Objective

The purpose of this acquisition is to provide the Department of Veterans Affairs, Veterans Health Administration (VHA) with Pre-Planning and Initial Outfitting, Transition, and Activation (IOT&A) services for the San Francisco VA Health Care System. The San Francisco VA Healthcare System will be constructing and activating building 40, a new 110,000 sf wet lab research building to replace a seismically deficient research building and consolidate wet lab research from throughout the San Francisco medical center into one building. The objective is to have the Pre-Planning and IOT&A project complete by first day of research services, projected 09/30/2021. The North American Industry Classification System (NAICS) code for these services is 541614, Process, Physical Distribution, and Logistics Consulting Services.

2. Introduction

A National Activations Office (NAO) was approved by the Under Secretary of Health in Fiscal Year 2012 to serve as a focal point for VHA medical facility activations. Activation is defined as the process of identifying, planning, managing, and executing the logistical and operational requirements to bring a new or renovated facility into full planned operations.  The medical center assigns VHA staff to an Activation Team which is responsible for managing the Activation Project and ensuring the facility is in full planned operations on Day One (the first day clinical and/or business services are scheduled). Contractor services are often required to support the medical center's Activation Team.