Directorate a, support and technological services for translation specifications

Annex VIII: Declaration concerning subcontractors

Name of the tenderer:

I, the undersigned, Mr/Ms .............................................., in my capacity as representative of the abovementioned tenderer, hereby declare that, in the event that the contract, or one or more lots thereof, is awarded to the tenderer, the following economic operators will act as subcontractors:

Details of subcontracting
Name & address of subcontractor	Description of the subcontracted part of the contract	Value of subcontracted part of contract (in EUR and as a percentage of estimated total amount of contract)

I acknowledge that the Contracting Authority reserves the right to request information on the financial, economic, technical and professional resources of the proposed subcontractor(s) and that the Contracting Authority may demand the requisite proof to establish whether the subcontractors are in any of the situations described in the exclusion criteria and whether they fulfil the selection criteria applicable to tenderers.

In this context, the Contracting Authority reserves the right to reject any proposed subcontractor not complying with the exclusion and/or selection criteria.
Furthermore, the Contracting Authority must be informed by the Contractor of any subsequent use of subcontracting not provided for in the tender. The Contracting Authority therefore reserves the right to accept or reject any subcontractor proposed during the performance of the contract. Accordingly, it may demand the proof required to establish whether a subcontractor complies with the requisite criteria. The Contracting Authority’s authorisation will always be granted in writing.

If the contract is awarded to a tenderer who proposes a subcontractor in his tender, this equates to giving consent for the subcontracting.

Date: ............................ Signature: ...............................................

Annex IX: Specific instructions applicable to the participating institutions/bodies’ translation assignments

Specific instructions applicable to the European Parliament assignments:

1. 
   USE OF DocEP
   

DocEP is a document creation tool used in the European Parliament that allows documents to be both created and translated using the official standard phrases encoded in the Recueil de Modèles (RdM).

Setting up a target-language document
Always refer to the specific Safe Working Protocol (SWP) for the type of document concerned when setting up the target-language (TL) document.

1. 
   If the SWP recommends setting up the TL document with DocEP function ‘Create Document’:
   

Set up the TL document with the document-specific DocEP template and add it to the project. Pre-translate against the Normative TM, then the BRTM and finally the BR2TM (if present) at 100 %. Go through the document, checking that the target language segments in the pre-translation come from the appropriate TM(s) and the correct reference document(s). Use the WTM to complete the translation.

2. 
   If the SWP recommends the use of the pre-translated SDLXLIFF files in the project:
   

Open the appropriate SPA pre-translated SDLXLIFF file. Depending on the SWP, there may be several. If there is a pre-translation which has been produced using the BRT2TM (1234567_SL-TL_BR2.doc.sdlxliff ), use it. Otherwise use the file resulting from the pre-translation with the BRTM (1234567_SL-TL_BR.doc.sdlxliff). Go through the document, checking that the target language segments in the pre-translation come from the appropriate TM(s) and the correct reference document(s). Use the WTM to complete the translation. If there is no pre-translation, use the SDLXLIFF file corresponding to the original file and translate using the WTM.
Handling DocEP text in the SDL Studio editor

1. 
   If the SWP recommends setting up the TL document with DocEP ‘Create Document’:
   

When you add the TL document prepared in DocEP to the project, the source-language (SL) column in SDL Studio will display the DocEP text already available in the target language. Change the status of those segments to ‘locked’ and leave the corresponding TL cells empty. If you are using a different CAT tool, copy the source (i.e. DocEP text already in the TL) to target cells.

2. 
   If the SWP recommends the use of the pre-translated SDLXLIFF files in the project:
   

Any DocEP standard phrases needed for the translation of the original document are included in the Normative TM or BRTM. Use them to complete your translation.
Handling DocEP tags in the SDL Studio editor
If you use SDL Studio, we recommend that you replicate the settings below in the file type definitions for MS Word 2000-2003 and 2007-2013 (under SDL Studio – Project Settings – File Types). DocEP tags will then be treated as structure tags, which by definition remain outside the segments, thus eliminating the risk of damaging them while translating. The settings shown on the image below are also the European Parliament’s default in house settings.

Add the following DocEP styles to the list of Styles to be converted into structure tags: HideTWBExt, HideTWBInt, Olang and Olang12.