English as a business language

Scheduling Preparation Time

You can't schedule preparation time for all attendees, but you can schedule your own. Set your preparation time for the meeting, and list tasks you want to complete before the meeting. Issue a list of suggested preparations other attendees can make, so they will schedule their own time to get ready for the meeting.

Distributing an Agenda

Send each attendee a copy of the topics you expect to be covered in the meeting. This not only signals that the meeting has a definite purpose, but it also gives you the opportunity to ask attendees to take on specific roles. For example, if everyone knows that the marketing budget will come up for discussion, a person in charge of that budget can assume leadership of the meeting for that portion of the agenda.

Limiting Software and Technology

Limiting your technology usage can help you set an appointment. If you must use software and computers for the meeting, avoid unusual applications or difficult-to-operate hardware. You don't want glitches disrupting your meeting. Create a backup plan, such as paper printouts of PowerPoint presentations, to use in the event technology fails. Notify the person or people you want to meet with that you will eliminate technology barriers, and you will find it easier to set the appointment.

Confirm Everything

Keep all attendees posted about developments, changes and enhancements to the meeting. Confirm their attendance, and make sure everyone knows the time and location. Send out last-minute reminders on the day of the meeting.
Questions:

1. 
   What does setting a business appointment require? What abilities do you need?
   
2. 
   What can you say about setting priorities?
   
3. 
   If you are scheduling a meeting of several business owners what do you have to?
   
4. 
   And what about scheduling preparation time?
   
5. 
   Who can give information about distributing an agenda?
   
6. 
   How can you use software or technology when you set an appointment?
   
7. 
   Which office program can you use when you show presentation?
   

Word file:
Appointment – görüş
Require – tələb etmək
Patience – səbr
Schedule – cədvəl
Knack – bacarıq; syn. ability, skill, capability
Success – uğur
Failure – uğursuzluq
Priority – birincilik, öncəlik
Dominate – hakim olmaq, hökm etmək
Available – mövcud olmaq
Appeal – müraciət etmək
Minority – azlıq; opp. majority
Preparation – hazırlıq
Attendee – iştirakçı
Distribute – paylamaq, bölüşdürmək
Discussion – müzakirə
Portion – hissə, pay
Avoid – uzaq olmaq, çəkinmək, yayınmaq
Barrier – maneə
Confirm – təsdiq etmək


A Visit to an Exhibition
I am very fond of visiting exhibitions. Exhibitions are of various types. But the exhibition which I saw a few months ago was the most impressive that I have seen so far. There were articles of various types on display. But mainly it was an exhibition of books, paintings, graphics and clay models. Almost all the halls were full with the displayed articles.
As I entered the main gate, I saw a huge statue made of clay. This was a very grand statue. For me it was really a piece of art. Then, I entered into one of the halls where books were displayed. There were books on almost all subjects.
Books on science, technology and engineering were displayed in one of the corners. The books on subjects like history, sociology, political science, economics and literature were displayed in the other corner. There were huge volumes on almost all the branches of science and humanity.
The works of Shakespeare attracted a large crowd. Some of his works like Macbeth, Hamlet and Othello were selling like hot cakes. Leading publishers from across the world displayed their best titles and offered huge discounts on the same.
The hall in which clay models were displayed, was also a major attraction. The clay models included pitchers, kettles, glasses, dishes, saucers as well as figures of men and women. These clay models looked very beautiful. The children were delighted to see these toys of clay.
This exhibition increased my knowledge. I was really impressed to see the various exhibits. This exhibition continued for a fortnight. It attracted lots of visitors. This was, as a matter of fact, an exhibition organized on an international scale.
Many countries like the USA, Russia, England, Germany, France, Japan, Nepal, Sri Lanka etc. participated in this exhibition. They displayed their best abilities in sciences and humanities. Some of their top artists and painters were also present during the exhibition. This exhibition has left an everlasting impression on my mind.