Eu centers proposal submission guidelines

EU CENTERS 2008-11

Proposal Narrative Form
4.A.9. Outreach Coordinator (optional) Centers may apply to serve as the Outreach Coordinator for EU Centers of Excellence operating in the United States, receiving up to €60,000 total towards approved costs for the 2008-9, 2009-10, and 2010-11 academic years, beyond the €300,000 maximum for core Center activities.
Responsibilities will include liaising with all EU Centers of Excellence regarding their outreach activities, identifying and encouraging the sharing of best practices among Centers in reaching specific outreach constituencies, and creating a database for potential sharing of visiting speakers. Applicants are also free to suggest other activities which will promote more effective outreach activities among the EU Centers of Excellence, and should provide measurable criteria for evaluating the Outreach Coordinator’s performance.
EU CENTERS 2008-11

Proposal Narrative Form
4.B. Staff Assigned to the Operation. Explain the duties and indicate the effort required (hours worked per week) of all staff devoted to the project for each academic year during the period of the grant (2008-2011).
The College of Liberal Arts is absolutely committed to ensuring that CES is sufficiently staffed to meet all the challenges that it will face.

The direct staff of the Center will include:

1. 
   The Director of the EU Center of Excellence, Gary Freeman. Professor Freeman will contribute in-kind time to increase the awareness of the university community (and administration) of the Center’s activities and needs. He will also attend yearly EU Center of Excellence meetings.
   

Professor Freeman is currently the Chair of the Government Department and has extensive experience in administration at UT.

2. 
   The Director of CES, Douglas Biow, Professor Biow, who will be the Principal Investigator of the grant, will be devoting 20% of his effort to the EU Center of Excellence.
   

Professor Biow is currently the Principal Investigator of CES’s NRC and FLAS program awarded by the Department of Education, and has extensive experience in administration at UT.

His main duties with regard to the EU Center of Excellence grant would include: Principal Investigator of grant; Chair of EU Center for Excellence Executive Committee; liaison with UT deans, center directors, chairs, and faculty; liaison with visiting speakers, lecturers, and adjunct professors; liaison with business community leaders and deans and faculty of partner institutions of higher learning; liaison with directors of EU Centers of Excellence in the US; developing exchange programs; developing and implementing the MA in European Studies with LBJ; developing new classes; developing and assisting in the funding of library acquisitions in EU materials.

3. The Associate Director of CES, Mariah Wade. Professor Wade will contribute in-kind time to increasing raising the awareness of the university community (and administration) of the Center’s activities and needs. She will also be in charge of the EU Center of Excellence Anthropology Lecture Series.

4. 
   The Program and Outreach Coordinator, Sally Dickson. Ms. Dickson is a full-time staff member of CES and will be devoting 20% of her effort to the EU Center of Excellence. She has worked for CES for 6 years and is the recipient in the past three years of two major UT awards: the College of Liberal Arts Staff Excellence Award and, most recently, the Presidential Staff Excellence Award.
   

Her main duties with regard to the EU Center of Excellence grant would include: all outreach events; conference, workshop, and lecture series organization, coordination, and implementation; all scheduling of events and activities; office oversight; oversight of office and student workers; and liaison with staff of other EU Centers of Excellence.

5. 
   The Administrative Associate, Charlotte Harris. Ms. Harris is a full-time staff member of CES and will be devoting 20% of her effort to the EU Center of Excellence. Ms. Harris has extensive experience working in administration at UT. Prior to joining CES, she worked for the College of Engineering.
   

Her main duties with regard to the EU Center of Excellence grant would include: all billing and processing of paperwork; assistance in conference, workshop, and lecture series organization, coordination, and implementation; data collection for measurement and evaluation; tracking; process all reports related to the EU Center of Excellence grant.

6. 
   A communications specialist, who will be hired 10 hours a week by contract and devote his or her work entirely to EU Center of Excellence. We will be looking for someone with an MA in European and EU Studies.
   

His or her duties with regard to the EU Center of Excellence grant would include: writing and updating material for the website and newsletter, general publicity for all EU Center of Excellence events, managing and updating listerves, ensuring that the conferences, workshops, and lectures are video-taped and uploaded onto the website, and ensuring that the website functions as a window that opens onto the intellectual life of the Center.
In addition, the Center will receive in-kind assistance from:

1. 
   Steven Miller, Administrative Assistance of Liberal Arts Instructional Services (LAITS). Mr. Miller, who has been serving as CES’s financial officer, will oversee the accounting and budgeting of the EU Center for Excellence grant.
   
2. 
   Christine Bryce, Senior Administrative Associate for the Department of French and Italian. Ms. Bryce, who has been serving as CES’s course manager, will schedule the courses created through the grant proposal.
   
3. 
   Emily Cicchini, Special Projects Manager (LAITS). Ms. Cicchini, who has helped CES develop its project and manage its growth, will assist in the coordinating of activities, project management, video and teleconferencing technology, and the measurement and evaluation processes.
   
4. 
   David Platt, Director, Center for International Business Education and Research (CIBER). Mr. Platt and his staff will assist the Center with the selection of speakers for the EU Center of Excellence EU-US Distinguished Business and Politics Lecture Series, and help coordinate the events associated with that lecture series.
   
5. 
   Maria E. Pineda, Office Manager and Senior Administrative Associate for the Department of Germanic Studies. Ms. Pineda will oversee all the paperwork, office, and housing needs related to the two visiting professors hired from Germany and Sweden.
   
6. 
   Cynthia Gladstone, Senior College Advisor, College of Liberal Arts. Ms. Gladstone currently advises all CES students and will advise our MA students once the program is put into effect.
   

a part-time administrative assistant and the Director. The Director will be in charge of raising the awareness of the university community (and administration) of the Center’s activities and needs. We believe that the Vice Provost Terri Givens is the best person for this job.

The administrative assistant will be in charge of all the administrative duties. However, we intend to also devote administrative hours from the Strauss Center and the Center for European Studies administrative staff. Since the events and programs started by the EU Center have a lot in common with these institutions we will spread the administrative workload among them.EU CENTERS 2008-11

Proposal Narrative Form
4.C. Staff Travel and Related Subsistence. Explain the planned date(s) and purpose(s) of all staff travel for each academic year during the period of the grant (2008-2011).
The Director of the Center will travel to the annual meeting of the US EU Centers of excellence. We will also send the Director in the Summer of 2009 to Belgium and the UK to establish formal links with the Nottingham Trent University School of Arts and Humanities (The Center for Broadcasting and Journalism) and L'Université Libre de Bruxelles for the establishment of a “Privileged Partnership” and exchange programs.
The Director of the Center will also travel to Bulgaria and Romania in the Summer of 2011 in order to establish formal links with the University of National and World Economy in Sofia, Bulgaria and the National School for Political Studies and Public Administration in Bucharest, Romania. The Principal Investigator will make a yearly trip to one EU Center of Excellence in the US to explore on site how to improve existing practices at UT.

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  EU CENTERS 2008-11
  

Proposal Narrative Form
4.D. Cost/Rental of Equipment and Rental of facilities (e.g. conference facilities). Explain the timing and purpose of any expenses in this category for each academic year during the period of the grant (2008-2011). Rental expenses must involve external payments to third parties, and not inter-university transfers.
The cost/rental of equipment and rental of facilities (e.g. conference facilities) listed in the budget are our estimate of the annual needs of an academic unit the size of the proposed EU Center. We used comparable figures provided to us by the UT’s Center for European Studies for the Conferences that they put on in the past few years.
Please note that the costs do not include the rental of facilities. The University of Texas will provide the facilities of the LBJ Presidential Library and Museum for free as an “in-kind” contribution. These are some of the best Conference facilities in the entire State of Texas. The Center will also be housed in the LBJ complex and will have free use of these modern facilities which will undergo a multi-million dollar renovation by the time the Center becomes active.

EU CENTERS 2008-11

Proposal Narrative Form
4.E. Costs of Consumables and Supplies. Explain the timing and purpose of any expenses in this category for each academic year during the period of the grant (2008-2011). Note this category relates to e.g. office stationery and telephones not food or catering products.
The consumables and supplies listed in the budget are our estimate of the annual needs of an academic unit the size of the proposed EU Center. We used comparable figures provided to us by the UT’s Center for European Studies.

1^ Add additional pages if necessary.

2^ Applicants are not required to submit bids for the role of Network Coordinator and Outreach Coordinator. Those applicants choosing to do should bid for both roles.