Financial Agreement number

E.Financial dispositions

Taking account of the budget approved by the European Commission – this budget is presented in the appendix of the frame agreement – the project partner is concerned only by the headings « 1. staff costs » and « 2.a. travel and subsistence »; the other headings being directly managed by the coordinating institution.

The heading « 1. staff costs » corresponds to indirect costs, which will not be refunded by the coordinating institution. Nevertheless, the partner must provide justification for these indirect costs.
The heading « 2.a. travel and subsistence » relates to the reimbursement of expenses to the partner and will need justifications (transport tickets, invoices...). The “per diem” amount (daily reimbursement for accommodation) is allocated by the management team of the project relates to the actual costs, but in any case this amount should not exceed the maximum per diem allowed by the European Commission. The expenses are reimbursed to the project partner institution. Exceptionally, the reimbursement can be made directly to an individual, on condition that they produce a certificate of non-reimbursement signed by the legal representative of the partner institution.

The justification of costs (1. staff costs and 2. travel and subsistence) is a necessary condition for the transfer of the reimbursement costs. The coordinating institution will take transfer charges into consideration, but not other bank charges that are incurred in the partner country.