Framework environmental management plan

2.5 Manipulation requirements
The holder of the authorization must ensure that all manipulation operations: installation- assembling, repair, service, checking, maintenance, dismantling/scrapping, etc., of the radiotherapy devices are performed only by a NCNAC authorized unit, according to the law.

The holder of the authorization, by care of the responsible person with radiological security, must keep the technical book of the radiotherapy device during the whole lifetime of the device, until dismantling. The technical book will contain data regarding operations performed for installation- assembling, repair, maintenace, checking, service, and all the services performed until delivery of sources as radioactive waste and dismantling and scrapping of device.

The initial, periodic verification reports and those after each intervention on the respective device, for repair, change of parts, will be kept by the authorization holder, to be prezented at inspections.

The authorization holder must ensure that the appropriate preventive and corrective maintenace and the checking of radiotherapy devices are performed so that the devices maintain their conformity with manufacturer’s radiological security specifications during the whole lifetime of the devices.

The daily, weekly, monthly checkings of the radiotherapy device are performed according to the manufacturer’s instructions by the medical physicist, and if the device is not compliant the authorized service unit will be immediately called.

The quarterly, semestrial or yearly checkings of the radiotherapy device are performed performed according to the manufacturer’s instructions by the authorized service unit together with the medical physicist.

All the procedures used for the above mentioned procedures are part of the user’s QMP, which may inclide also other tests than those provided by the manufacturer.

The checkings will have records which will be kept for control at least 5 years.