Idb-data-sets

Second and third “call for data”

Second call: By 13 May 2013 national IDB data administrators (members of the Network of IDB data providers) were invited to provide their MDS and FDS data for the years 2011 and 2012, and MDS data for 2010 (if available). Addressed were all associated beneficiaries of the JAMIE project and the collaborating partners from Finland, France and Turkey. The circular mail of 13 May 2013 and its annexes are attached to this report.

For facilitating the test for conformity an IDB data validation and upload tool was provided by Swansea University. Data suppliers can test and upload their data here. In case of any inconsistencies (e.g. invalid format or invalid codes) a list of errors was provided or otherwise the data got uploaded.

The first deadline of May 31 turned out as being not feasible for many partners. Many of them needed more time to prepare the data in the requested formats, and the deadline was extended to 31 July 2013. Twenty countries submitted their data. Due to legal requirements, Italy sent its data directly to the Commission services. Finally, it took till end of December 2013 to conclude the process, and to bring data and files in the common format.

Third call: By 21 March 2014 national data administrators were invited to provide their data for the year 2013. Also this circular mail is annexed to this report. 26 countries submitted their data. Due to legal requirements, Italy sent its data always directly to the Commission services. The deadline of May 31 was met by most of the partners. However, concluding the upload process including the clarification of various technical questions and correcting errors took till 31 August 2014.

During the years covered by these two “calls for data” (2011-2013) 27 eligible countries operated national injury surveillance systems, although a varying levels of implementation of the IDB standards, and not necessarily for all these years. One country collected IDB data but refrained from sharing it (France). 26 countries collected and provided IDB data: Austria, Cyprus, Czech Republic, Denmark, Estonia, Finland, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Turkey and United Kingdom.

Data providers were invited to submit for each year:

1. 
   Data sets of cases of injuries in record format for MDS level data (Annex 1a) or record format for FDS level data (Annex 1b).
   
2. 
   National metadata forms for each data set, according to Annex 2a (MDS) or 2b (FDS or HLA);
   
3. 
   The reference population data file according to Annex 3, which is needed for the automatic calculation of crude incidence rates (adjusted for age and sex) and consequent national estimates at the IDB web-gate;
   
4. 
   The list of national FDS reference hospitals, which should get visibility in honour of their support of injury prevention