Jon Everard Onboarding What is meant by Onboarding

Jon Everard Onboarding

Onboarding

• What is meant by Onboarding

• What is current process and practise

• Why are we changing current process and practise

• What will the new process be

• When will it be implemented

Onboarding What is meant by Onboarding

• Onboarding is the provision of important information relating to

• policies and employee benefits plus the collection of personal

• information from an employee on joining UCL. These fall into two

• categories:

• statutory information needed to verify that a person has the Right To Work (RTW) (collected at interview); and

• personal information required for UCL’s Payroll, Pension and HR systems (collected post interview)

• The collection and verification of RTW information is the responsibility of

• the respective employing department whilst the responsibility for the distribution

• and collection of the following information is that of the HR Operations and

• HR Reception Team (HRRT):

• Current problems

• Too much paper - HR are seemingly responsible for clearing huge swathes of tax deductible trees in Scotland

• Employee currently required to write their name upto 8 times

• Importance of data is lost because of the amount of current information received

• Most data not collected till post joining causing delays and payroll implications

• Poor handwriting causes transposing errors and delays

• Forms are sometimes returned to dept and delays occur in sending them to HRRT

• Failure to attend HRRT means large numbers of cheques being produced each month

• Forms including bank details routinely get lost in post

• Sending forms in the post is the least most secure method of data sending

• Monitoring receipt of data is time consuming