Mayors foreword

IDP PROCESS PLAN

JULY-PRE-PLANNING PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Reviewal of the PMS framework plan	None	N/A
2.	Preparation of the IDP process plan	None	N/A
3.	Adoption of the IDP/Budget process and Framework plans	Special Council Meeting	08/2010
4.	Advertising of the framework plan	None
5.	Presentation of the project plans	Cluster meetings
6.	PMS reporting (2007/2008 reports)	Cluster meetings
7.	Preparations for the IDP launch	IDP/Budget steering committee
AUGUST-PLANNING PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS reporting (Project progress)	Cluster meetings	2010
2.	Launch of the IDP	IDP rep. forum	20 August 2010
3.	Preparations for Community Based Planning	IDP/Budget steering committee	27 August 2010
SEPTEMBER-PLANNING PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS reporting (Project progress)	Cluster meetings)	9^th and 10^th September 2010
2.	Reviewal of sector plans	None	01^st to 30^th September 2010
3.	Community Based Planning starts	Village and Ward meetings	01^st to 30^th September 2010
OCTOBER-ANALYSIS PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS reporting (Project progress)	Cluster meetings	07^th and 08^th October 2010
2.	Preparations for the analysis phase	IDP steering committee	15/10/2010
3.	Considering reports from the wards (CBP)	IDP steering committee	15/10/2010
4.	Sector plan reports from the head of departments	IDP steering committee	15/10/2010
5.	Collecting of information from various sources by sectional heads.	None	01^st to 31^st October 2010
NOVEMBER-ANALYSIS PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Presentation of the Situational Analysis to the steering committee	Steering Committee meeting	05 November 2010
2.	PMS reporting (Project progress)	Cluster meetings	11^th and 12^th November 2010
3.	Presentation of situational analysis	Cluster meetings	11^th and 12^th November 2010
4.	Reporting on Ward priorities	Cluster Meetings	11^th and 12^th November 2010
5.	Presenting the Situational Analysis and Ward priorities to Rep forum	IDP representative forum meeting	20 November 2010
DECEMBER-STRATEGIES PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Receiving reports for the strategic session meeting from the section heads	None	04/12/2010
2.	Considering reports for strategic session	IDP/Budget steering committee	09/12/2010
JANUARY-STRATEGIES PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS reporting (Project progress)	Cluster meetings	20^th and 21^st January 2011
2.	Final preparations for the Strategic session	IDP steering Committee Meeting	22/01/2011
3.	Reviewal of the strategies and objectives, setting up new objectives and strategies based on new priorities	Strategic session meeting	14^th and 15^th February 2011
FEBRUARY-STRATEGIES PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS Reporting	Cluster meetings	17^th and 18^th February 2011
2.	Presentation of the strategies and objectives by cluster heads	Cluster Meetings	17^th and 18^th February 2011
3.	Determining projects based on the objectives and strategies	Cluster Meetings	17^th and 18^th February 2011
4.	Considering projects from other sector departments	IGR forum meetings	22^nd to 26^th February 2011
MARCH-PROJECTS PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Presentation of the draft IDP and Budget to steering committee	IDP/Budget steering committee	07 March 2011
2.	PMS reporting (project progress)	Cluster meetings	10^th and 11^th of March 2011
3.	Presentation of the draft IDP to Rep. forum	IDP representative forum meeting	11 March 2011
4.	Presentation and approval of the draft IDP to and by council	Council Meeting	16 March 2011
5.	Advertising of the IDP, calling for public comments	None	17 March 2011
APRIL-APPROVAL PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	PMS reporting	Cluster meetings	07^th and 08^th April 2011
2.	Presentation of the IDP to the communities	IDP road shows	17 March to 08 April 2011
APRIL-APPROVAL PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Looking at the comments from the roadshows	IDP Steering Committee Meeting	11/04/2011
2.	Presentation of the final draft IDP to steering committee	IDP Steering Committee meeting	18/04/2011
4.	Presentation of the final draft IDP to IGR	IGR	19/04/2011
5.	Presentation of the final draft IDP to rep forum	IDP representative forum	19/04/2011
6.	Approval of the final draft IDP by council	Council Meeting	20/04/2011
JUNE-APPROVAL PHASE
ITEM. NO.	ACTIVITIES	NATURE OF THE MEETING	DATE
1.	Printing of the IDP documents	None	N/A
2.	PMS reporting (Project progress)	Cluster meetings	09^th and 10^th June 2011
3.	Presentation of project plans	Cluster meetings	09^th and 10^th June 2011
4.	Presentation of the SDBIP and Municipal Scorecard to council	Council meeting	24 June 2011

2.3.2 BUDGET PROCESS PLAN

PROCESS	LEGISLATIVE REQUIREMENTS	RESPONSIBILITY	TIME FRAME
Implementation of the budget 2009/10 financial year Start with the preparation of the next budget and review previous year’s budget checklist.	MFMA s53	Municipal Manager Mayor	01 July 2010 31 July 2010
Mayor tables in council the schedule of key deadlines setting the time table for: preparing, tabling and approving the budget, reviewing the IDP and budget related policies and consultation processes at least 10 months before the start of the budget year. Mayor establishes committees and consultation forums for the budget process	MFMA s21,22,23 and MSA s34, chapter 4	Mayor	30 August 2010
Council through the IDP review process determines strategic objectives for service delivery and development for next three –year budget including review of district, provincial and national government sector and strategic plans of Mbhashe Municipality.	National Treasury recommendation	Council	September -October 2010
Submit quarterly report to council on the implementation of the budget and financial affairs of the municipality	MFMA s 52 (d)	Mayor	10 October 2010
Council finalises tarrifs (rates and service charges) policies for the next financial year	MSA s 74,75	Council	November –December 2010
Assess the performance of the municipality in the first six months of the financial year	MFMA s 72	Municipal Manager	25 January 2011
Submit mid-year performance assessment report to council	MFMA s 54 (1) (f)	Mayor	31 January 2011
Review proposed national and provincial allocations and projects for the next three years information which will be made available	MFMA s36	Municipal Manager	25 January 2011
Table the adjustments budget for 2009/10 if necessary	MFMA 72 (3)	Mayor	February 2011
Annual budget tabled at council at least 90 days before the start of the budget year.	MFMA 16 (2)	Mayor	30 April 2011
Public hearings on the budget and council debate. Council consider views of the local community, National Treasury, provincial Treasury and other organs of the state. Mayor to be provided with an opportunity to respond to submissions during consultation and table amendments for council consideration. Council to consider approval of budget and plans at least 30 days before start of budget year.	MSA Chapter 4 as amended MFMA 23(1) MSA Chapter 4 as amended MFMA 24(1)	Mayor Council Mayor Council	May 2011 May 2011 May 2011 30 May 2011
Consider approval of annual budget 2010/11 by resolution, setting taxes and tarrifs. Approving changes to IDP and budget related policies. Approving measurable performance objectives for revenue by source and expenditure by vote before start of budget year	MFMA s 16,24,26,53	Council	June 2011
Submit Service delivery implementation plan (SDBIP) 2010/11 within 14 days after approval of the budget	MFMA 69(3)	Municipal Manager	14 June 2011
Approval of Service delivery implementation plan (SDBIP) 2010/11 within 28 days after the approval of the budget and ensure that annual performance contracts are included in accordance with s 57(2) of the MSA. Ensure that the annual performance agreements are linked to the measurable performance objectives approved with the budget and SDBIP. The mayor submits the approved SDBIP and performance agreements to council, MEC for Local Government and makes public within 14 days after approval.	MFMA s 53 MSA s38-45, 57(2)	Mayor	28 June 2011

CHAPTER 2: SITUATIONAL ANALYSIS
2.1 MBHASHE DEMOGRAPHIC PROFILE
2.1.1 MBHASHE IN CONTEXT
Mbhashe municipality is situated in the south eastern part of the Eastern Cape Province, and is bound by the Qhora River in the south to Mncwasa River in the north along the Indian Ocean. The municipality borders the following municipalities:

King Sabata Dalindyebo (in the eastern part)

Ngcobo (to the western part)

Mnquma (to the South)

NtsikaYethu (in the South-Western part)
Mbhashe has earned the name from the beautiful river called Mbhashe which flows from the banks of Ngcobo flowing through Dutywa, Gatyana (Willowvale) and Xhora (Elliotdale). Mbhashe is comprised of the three towns of Dutywa, Gatyana and Xhora and numerous rural settlements. The area also boasts the head offices of the AmaXhosa Kingdom at Nqadu Great Place.
Mbhashe is 3030.47 km² in area and consists of 31 wards and 61 Councillors. The vision of the Municipality is a “vibrant institution able to provide quality and accessible services to all its communities in a socio economic manner, with the aim of benefitting her people”. Four clusters of key development priorities are identified i.e. LED and Environment, Social Needs, Infrastructure and Institutional and Finance clusters which were aligned to five local governments’ key performance areas.
The new demarcation of municipal boundaries was conducted in preparation for the Local government elections. The Mbhashe Local Municipality will be composed of 31 wards which include areas from Intsika Yethu Municipality and Mnquma. The areas which form part of Mbhashe are Keti, Sikobeni, Ziwundane, Mqonci, and Gwadana Tribal.
Mbhashe is predominantly rural, with high levels of unemployment, poverty and dependency. The dependency ratio is set to increase if employment opportunities are not created for the large and youthful population. Mbhashe’s location on the Wild Coast provides the key for potential economic growth as the area is said to be one of the most sought after coastal tourism destinations in the Eastern Cape. The municipality has developed its own official LED strategy and is aligned the Amathole District Strategy and is investigating means to exploit the Wild Coast’s potential, and will make use of the Amathole District’s plans and focus on the development and expansion of Agriculture, forestry, mining and tourism. The road networks are severely under-maintained with few roads that are tarred, which adds to the economic challenges experienced by the local population as many rural areas and basic services, such as schools, are inaccessible.