Ents Alfred Nzo District Municipality strategic Agenda

228.22 Municipal Sector Policies (Others)

Apart from legislative requirements, the following are policies and procedures developed to guide all activities and procedures of the municipality. These policies are developed to ensure effective and efficient service delivery and use of municipal assets. They are:-

^H^u^man^Res^o^u^rces	^Fi^n^a^n^c^ial^M^a^n^age^m^e^n^t
^1^3^t^h^c^h^e^q^u^e^p^olicy	^Ac^c^o^unt^i^n^g^p^olicies
^Ac^t^i^n^g^al^l^o^w^a^n^c^e^p^oli^c^ies^a^n^d^p^r^o^c^e^d^u^r^e^s manual	^Capi^t^al^r^e^p^lace^m^e^n^t^r^e^s^e^rve^p^olicy
^Co^d^e^o^f^c^o^n^d^u^c^t^p^olicy	^Fl^e^et^ma^n^ag^e^ment^p^oli^c^y
^Com^p^e^n^s^a^t^ion^f^or^o^ccup^a^t^io^n^a^l^d^iseas^e^s^a^n^d ^i^n^j^u^ries^p^o^licies^a^n^d^p^r^o^c^e^du^r^es^ma^n^u^al	^Fixed^asset^m^a^n^age^m^e^n^t^p^olicy
occupational health and safety policy	Investment and cash management policy
^Co^n^s^u^mi^n^g^o^f^alco^h^ol^o^r^a^n^y^a^bu^sive^d^r^u^g^s^- ^s^ub^s^t^a^n^c^e^p^olicy	^-
Death of staff member policy	Auxiliary and Information Technology
Draft- promotion policy	Email and Internet User Policy
^Se^x^u^al^h^arassm^e^n^t^p^oli^c^y	^Tel^e^p^h^o^n^e^a^n^d^c^e^l^l^p^h^o^n^e^p^olicy
^Sm^o^k^i^n^g^p^olicy
^Un^au^t^h^or^i^z^ed^a^b^s^e^n^c^e^p^olicy
Retention policy
^Em^p^loyee^assis^t^a^n^c^e^p^ro^gramme^p^olicy
^Gi^ft^,^f^avo^r^s^or^r^eward^p^o^l^i^c^y
^H^o^u^rs^o^f^w^ork^p^oli^c^y
Housing rental policy
^Im^p^le^m^e^n^t^a^t^ion^o^f^n^ew^p^olicies^&^p^r^o^c^e^du^r^e^s	^Go^o^d^Go^v^er^n^a^n^c^e

242
9 References for Diagnostic Section of

Situational Analysis Chapter

 Specific documents reviewed for this chapter include:

 ANDM IDP 2016-17 Review

 ANDM LED Strategy (Isibuko se Africa)

 ANDM SDF (2015, Tshani)

 ANDM economic leakage analysis (UrbanEcon, 2011)

 ANDA corporate plan 2020

 ANDM grain masterplan (2014)

 ANDM investment attraction strategy (WYG, 2013)

 ANDM tourism sector plan (WYG, 2012)

 ANDM agri-parks masterplan

 StatsSA Community Survey 2016

 Numerous ECSECC information sources.
10 Annexures
Annexure 1: ANDM Financial Plan (to be inserted)
Annexure 2: Project Plans of LMs and sector departments [all to be inserted]

 4 LMs

 Dept of Energy

 EC Dept of Health

 EC Dept of Education and ASIDI

 Dept of Roads and Public Works (buildings, roads, EPWP, National Youth

Service, APTCoD)

 Safety and Liaison (SAPS oversight and community mobilisation projects)

 others
Annexure 3: ANDM PMS
Annexure 4: Disaster Management Plan

1. Municipal Disaster Management Centre

Despite the fact that municipalities were only legally obliged to commence the implementation of the Act on 01 July 2004 and that funding arrangements were not as yet defined, the Alfred Nzo District Municipality – ever mindful of the context of its disaster risk profile – did not lag behind in adopting a more proactive approach. For example, as early as the year 2002 it had, with the financial support of the Province of the Eastern Cape already established its DRM centre to address DRM needs in the District Municipality. And the centre meet the minimum requirements for disaster management centre, the Information Communication System has been installed in during 2015/16 Financial Year.
2. Municipal Disaster Management Policy Framework

ANDM has adopted Disaster Management Policy Framework and the purpose of this policy framework is to provide those with statutory DRM responsibilities (in terms of the Disaster Management Act, 2002; the National Disaster Management Framework, 2005 (NDMF); the Policy Framework of the Province of the Eastern Cape (EC PDRMPF) and other applicable legislation) within the Alfred Nzo District Municipality with a written mandate which

I. Is coherent, transparent and inclusive;
II. provides the criteria for the systematic management of administrative decisions;
stakeholder participation; operational skills; and
III. capacities and achieves uniformity in the: Development, Implementation, Maintenance , Monitoring and assessing of all policies, plans, strategies, programmes and projects which are aimed at achieving the vision and mission statement; goals; strategic objectives; and key performance indicators for DRM in the municipality.
This policy framework also serves to guide the development and implementation of uniform and integrated disaster risk management policy and plans in the Umzimvubu, Ntabankulu, Matatiele and Mbizana local municipalities in the Alfred Nzo District Municipality. The framework has also 15 supporting policies which serve as guide in managing disaster risk management within ANDM area of jurisdiction.
3. Municipal Disaster Management Plan

ANDM has adopted reviewed Disaster Risk Management Plan in 2014 and here are the details of the plan:

 Level of the Plan: 2
 Due for Review: 2016/17 Financial Year (November 2016).

4. Municipal Disaster Management Inter-Departmental Committee

The Disaster Management Act No. 57 of 2002 (DM Act) requires municipal disaster risk management centres to promote a coordinated, integrated and uniform approach to disaster risk management, including the development and implementation of appropriate disaster risk reduction methodologies, emergency preparedness and rapid and effective disaster response and recovery, in their municipalities.

To achieve these objectives and to promote interdepartmental liaison, arrangements must be put in place to enable all the key internal role players in the administration of a municipality to participate in disaster risk management activities and to coordinate their disaster risk management responsibilities. To achieve this objective, a Municipal Interdepartmental Disaster Risk Management Committee (MIDRMC) needs to be established as currently seating on ad hoc basis.

5. Municipal Disaster Management Advisory Forum

The municipality has the Disaster Management Advisory forum in place in line with the

DMA, 57 of 2002. The DMAF has technical task teams established as per Supporting Policy:
10 of the ANDM Disaster Management Policy Framework, namely; Capacity Building
Coordinating Task Team, Emergency Coordinating Task Team and Social Relief Coordinating
Task Team.
Challenges and improvement measures may also be provided.
Inconsistence in members attending the DDMAF, which has been improved by appointing focal points.
6. Municipal Fire and Rescue Stations

The municipality has Fire and Rescue satellite stations in all local municipalities.

The staffing of the stations is on the four shift system although there is need for improvement in order to comply with SANS: 40090 (Community Protection against Fire)
7. Municipal Fire and Rescue Bylaws

Developed and approved municipal bylaws to regulate internal fire and rescue procedures, including fire safety and prevention policies. Fire and Rescue bylaws must be in line with the Constitution, Municipal Structures Act and the Municipal systems Act.

8. Municipal Fire and Rescue IGR Structures

The ANDM Fire and Rescue is a member and participates in the following structures:

 Fire Protection Associations
 Emergency Coordinating Technical Task Team

11 Disaster Risk Assessment

1. List of Priority Risks (Hazards)

The municipality has conducted risk assessment during the review of the disaster management plan in 2014 and here are the top five priority risks:

I.Extreme weather conditions ( heavy rains, lightening, snowfall, hailstorm) II.Veld and forest fires

III.Motor vehicles accidents
IV. Human Diseases
V.Stock theft
Due to the drought phenomena that has affected the ANDM, the municipality has included drought as a risk priority.
2. Hazard Maps

The municipality has conducted risk mapping during 2015/16 FY in line with the major occurrences within the district. Further information was gathered on the scientific risk assessment as conducted in 2014.

12 Disaster Risk Reduction

1. 5.3.1 Disaster Management Projects

^N^A^M^E^O^F^P^R^O^GR^A^M	^TA^R^G^E^T^A^R^E^A^S	^B^U^DGET
^1.Review of t^h^e^D^isas^t^er ^M^a^n^age^m^e^n^t^Pl^a^n	^All A^N^D^M local ^m^un^i^c^i^p^al^i^t^ies	^R4^2^0^0^0^0^.00
2.Improvement in support and relief	All ANDM communities	R3 045 000.00
^3.E^du^c^a^t^io^n^,^t^ra^i^n^i^n^g , a^w^ar^en^ess and research	^S^t^a^k^e^h^o^l^d^ers, Practitioners, Members of the communities	^R4^2^0^0^0^0^.00
^4.Co^n^s^t^r^u^c^t^ion of^t^h^e^Mb^i^z^a^n^a Disaster Management Centre	^Mb^i^z^a^n^a^LM	^R20^0^0^0^0^0^0^.00
^5.^V^ol^u^nt^e^er^p^r^o^gram	^All A^N^D^M local ^m^un^i^c^i^p^al^i^t^ies	^R8^5^0^0^0^0^.00

2. Fire Services Programmes Projects

^N^A^M^E^O^F^P^R^O^GR^A^M	^TA^R^G^E^T^A^R^E^A^S	^B^U^DGET
1.Procurement of fire and rescue equipment	All ANDM local municipalities	R50 000
^2. Fire a^n^d Res^c^u^e Servi^c^es Communication Control Centre upgrade	^D^is^t^rict^o^f^f^i^c^e	^R2^4^5^6^00
^3.^S^t^r^en^g^t^h^e^n^i^n^g^of^c^omm^un^i^t^y resilience through Public Information, Public Education; Public Relations (P.I.E.R) programs	^S^t^a^k^e^h^o^l^d^ers,^P^r^ac^t^i^t^ion^e^rs, Members of the communities	^R3^2^5^0^00
^4^. Fire a^n^d Res^c^u^e Servi^c^es ^P^o^licies^a^n^d^B^y-^L^aw^E^nf^orcem^e^n^t	^All^A^N^D^M^local^m^un^i^c^i^p^a^li^t^ies	^R^1^75^0^0^0
^5.Comm^un^i^t^y^E^me^r^ge^n^c^y ^Resp^on^se^Te^a^ms^p^r^o^g^ra^m	^All^A^N^D^M^local^m^un^i^c^i^p^a^li^t^ies	^R6^6^0^0^00
^6. Fire a^n^d Res^c^u^e In^t^er^n^a^l Capacity building	^D^is^t^rict^M^un^i^c^i^p^a^li^t^y	^R3^1^5^0^00

13 Information Management and Communication

The municipality has procured and installed a Disaster Management Information Management and Communication System in accordance with the National Disaster Management Policy Framework in 2015.

14 Early Warning Strategy

The municipality collaborates with South African Weather Services for information dissemination of early warnings.

15 Education, Training, Public Awareness and Research

In the current financial year the municipality has the following programs in place in line with
Enablers 1 and 2 of the ANDM Disaster Management Policy Framework: Capacity building for disaster management stakeholders

Public awareness campaigns to enhance community resilience from disasters

Research agenda: the municipality has forged relations with institutions of higher learning. (Currently, there is research on the functioning and impact of stakeholders in disaster risk management at Alfred Nzo District Municipality Disaster Management)

16 Funding Arrangements for Disaster Management, Fire and Rescue

Services

The disaster management function is funded from the equitable share grant, section 7(2) (k) of the Act requires that the national disaster management framework makes provision for “a framework within which organs of state may fund disaster risk management with specific emphasis on preventing or reducing the risk of disasters, including grants to contribute to post-disaster recovery and rehabilitation and payment to victims of disaster and their dependents”.

1^The schedules are available at http://www.acts.co.za/public_service_act_1994/index.htm.

2^ King II and III available online from: www.iodsa.co.za

3^Disaster Risk Assessment Report. 2011. Final Report prepared for the OR Tambo District Municipality. November 2011.

4^Towards a Disaster Management Plan for the Alfred Nzo District Municipality. 2011. Disaster Risk Assessment, Version 1.0. March 2011.

5^ Alfred Nzo District Municipality Risk Assessment Report. 2011.

6^Disaster Risk Assessment Report. Final Report for the OR Thambo District Municipality. 2011.