Idb-data-sets

Annex 1 – Accepted data formats

Instructions

• 
  Please use the data validation and upload application of Swansea University at http://www.injuryobservatory.net/jamiedatavalidator/login.
  

• 
  Only data in the format of MDS (Annex 1a) or FDS (Annex 1b) can be uploaded.
  

• 
  Data files must be TXT-Files (UTF-8 or ANSI), without delimiters between variables. The record length is determined by the according format.
  

• 
  Records are allowed to contain only values according to the data dictionaries valid for 2013: Data Dictionary for the MDS (annex of the Quality Manual) or Coding Guide for the (FDS) of 2005 (Version 1.1) – with the following exceptions.
  

1. 
   If a data element is not specified, because no information could be captured for a specific case (“not answered” or “unknown”), 9, 99, or 999… must be inserted.
   

2. 
   A data element must be filled with blanks,
   

- if it is not mandatory and therefore not specified, i.e. the hospital code or the narrative, or

- if it is not specified, because not applicable in a specific case (e.g. “no second injury” and “no second part of body injured” or “no product involved” in the FDS).

3. 
   Add leading zeros to the left, if the actual valid code according to the manual is shorter than the field length. E.g. if the code is 2.12, but field length is nn.nn (Mechanism), insert 02.12; or if the code is 6.0220, and the field length is nn.nnnn (Product/Substance), insert 06.0220.