The Project Board (PB) will provide the overall managerial guidance for project execution. It will: (i) Analyze and discuss the development of the Project activities and recommend changes as required based on project monitoring and evaluation processes and products and in line with GEF and UNDP policies; (ii) Discuss and approve the Annual Work Plan ensuring that required resources are committed; (iii) Discuss and approve the Progress Reports and Final Report of the Project; (iv) Analyze Project achievements and assure these used for performance improvement, accountability and learning; and (v) Settle controversies arbitrating on any conflicts within the project or negotiating a solution to any problems with external bodies. In order to ensure UNDP’s ultimate accountability for the project results, PB decisions will be made in accordance to standards that shall ensure management for development results, fairness and integrity.
The PB will be composed by the UNDP, the Brazilian Agency for Cooperation (ABC) and MMA and their respective alternate members. The Board can be expanded upon mutual agreement between the Parties. UNDP as the Executive will represent the project ownership, chairing the PB and organizing its meetings at least once a year or upon request of either of the Parties. The ABC as the Senior Beneficiary will represent the interests of those who will ultimately benefit from the project; and the MMA as the Senior Supplier will represent the parties that will provide funding for cost-sharing and will lead the technical expertise and guidance to the project. For this MMA will appoint a National Project Technical Director (NPTD) who will be a senior staff member and will be responsible at the highest level for providing guidance on technical feasibility of the project ensuring its implementation leads to the achievement of project’s results. He/she will represent the MMA on the PB; will chair the Project Advisory Committee (PAC); will keep the MMA updated on Project advances and challenges as needed and will represent the Project at high-level national and international meetings. This is a part-time position continuing for the duration of the Project.
The Project Board’s role in project management will be complemented by inputs and recommendations from a Project Advisory Committee (PAC) - see below. In addition the PB will approve the appointment and responsibilities of a Project Manager who will be responsible for the daily project execution. UNDP also will provide Project Assurance support to the Project Board Executive by carrying out objective and independent project oversight and monitoring functions related to UNDP project cycle management services as GEF IA. UNDP will appoint a representative for the Project Board; another for Project Assurance support and another for the approval of transactions. None of these 3 UNDP staff will be the Project Manager.
