Psg milan, 6th of july 2007

Renaissance European Leader

WP	Who?
WP0	Grand Lyon (+ Hespul)
WP0.1	Hespul (+ Grand Lyon)
WP0.2	See local coordination
WP1	INSA-CETHIL
WP1.1	Grand Lyon
WP1.2	INSA-CETHIL
WP1.3	Lom
WP1.4	URBIC
WP1.5	ECODES
WP2	UdZ
WP2.1	See Local level, i.e. UdZ +Hespul
WP2.2	UdZ
WP2.3	See Local level, i.e. UdZ +INSA
WP3	See local level (no European coordination)
WP3.2.1 (RUE)	SEM Lyon confluence
WP3.2.2 (RES)	SEM Lyon confluence
WP3.3.1 (RUE)	SMRUZ/EVZ
WP3.3.2 (RES)	SMRUZ/EVZ
WP4	Hespul
WP4.1	See Local level
WP4.2	See Local level
WP5	Ayto. Zaragoza
WP5.1	See Local level
WP5.2	See Local level

• Local overview on Renaissance Management

The basis of the table below has been prepared by referring to the terms validated under the Consortium Agreement, reviewed in April 2007, under section 5.4 “Community Steering Groups”, and also to different documents that came from CSG discussions from both local communities, i.e., Lyon (see Minutes from Lyon’s CSG of 27^th April 2007) and Zaragoza (see Documento Resumen, dated 13^th February 2007).
Additionally, during the 6^th July 2007, there have been some discussions that allowed clarifying certain issues of local leadership. The table below is now showing the structure of local leadership (for WP and sub-WP) amongst Renaissance partners.

	Local consortium Leader
WP	Lyon Cons.	Zaragoza Cons.	Lombardia Cons.
WP0	Grand Lyon (+ Hespul)	Ayto Zaragoza (+ UB)	LOM
WP0.1	Hespul (+ Grand Lyon)	x	x
WP0.2	Grand Lyon (+ Hespul)	Ayto Zaragoza (+ UB)	LOM
WP1	INSA CETHIL	UdZ	LOM
WP1.1	Grand Lyon	ECODES	x
WP1.2	INSA-CETHIL	UdZ	x
WP1.3	ALE	Urbic	LOM
WP1.4	SEM	Urbic	LOM
WP1.5	Hespul	ECODES	LOM
WP2	Enertech	UdZ	x
WP2.1	Hespul	UdZ	x
WP2.2	Enertech	UdZ	x
WP2.3	INSA-Cethil	UdZ	x
WP3	SEM Lyon confluence	SMRUZ	x
WP3.2.1 (RUE)	SEM Lyon confluence	x	x
WP3.2.2 (RES)	SEM Lyon confluence	x	x
WP3.3.1 (RUE)	x	SMRUZ/EVZ	x
WP3.3.2 (RES)	x	SMRUZ/EVZ	x
WP4	HESPUL	Ayto. Zaragoza	LOM
WP4.1	Grand Lyon	Ayto. Zaragoza	LOM
WP4.2	Hespul	Ayto. Zaragoza	LOM
WP5	ALE	Ayto. Zaragoza	LOM
WP5.1	ALE	Ayto. Zaragoza	LOM
WP5.2	ALE	Ayto. Zaragoza	LOM

3.4.2.3Proposal of UB withdrawal

Mike Barker, University of Barcelona, explained why UB would have to withdraw by the end of Year2. (See letter in the Annex).

UB’s Proposal: to transfer to ECODES the task of assistant of Zaragoza local coordination from Year3 period.
PSG Decision: thanks to Mike (UB) for his fantastic work & approval of UB withdraw & proposal.

3.5Calendar for PSG meetings for 2007/2008

Proposal of calendar for PSG meetings, for 2007/2008:

• 
  PSG 4 Lyon:
  

Suggestion from the European coordination:1^st or 2^nd week of Oct.2007?

PSG Decision: To be decided by the end of the month (July 2007)

NEW DECISION (beginning of August 2007): 30 & 31 October 2007

• 
  PSG 5 Zaragoza/Lombardia:
  

Suggestion from the European coordination: end of April 2008?

PSG Decision: To be decided as soon as possible.

NEW DECISION (mid July 2007): PSG 5 will be held in Zaragoza, during April 2008.

• 
  PSG 6 Lombardia/Zaragoza
  

Suggestion from the European coordination: end of Sept- begin of Oct. 2008?

PSG Decision: To be decided as soon as possible.

NEW DECISION (mid July 2007): PSG 6 will be held in Lombardia, in fall 2008.

3.6Project reporting (Second year report):

PSG discussions and validation of the distribution of responsibility of main authors

PSG’s validation of the following:
To be done by the European coordinator:

=> To release and send to the respective leaders of WP and/or SubWP a common format to report for the coming year (2^nd Annual Year Report) by mid-September 2007.

The main elements have been outlined for future reporting:

How & what?

The need of having one and single common format for each partner:

Activity synthesis of one page + fulfilment of xls document by partners (BFBC model)+ Mandatory Language: English
Who?

The list of the main authors (i.e.: the responsible) has been validated as followed:

WP0: WP0.1: Renaissance coordinator (Hespul/GL) + WP0.2 : local coordinator (GL/Hespul + Ayto./UB)

WP1: Renaissance leader by sub-WP, i.e.: WP1.1 (GL), WP1.2 (INSA ), WP1.3 (LoM), WP1.4 (Urbic), WP1.5 (Ecodes)

WP2: Renaissance leader (UdZ)

WP3: local Leader (SEM Lyon confluence + SMRUZ)

WP4: Renaissance leader (Hespul)

WP5: Renaissance leader (Ayto.Zaragoza)
Deadline to send these reports to Hespul, as the Renaissance Coordinator:

mid- October 2007

-- END of the MINUTES --

Annex of minutes, PSG Milan,

5th & 6 th July 2007

Content:

1. 
   Letter of Lola Campos, Deputy Mayor for Environment, Zaragoza City Council
   
2. 
   Letter of Gilles Buna, Vice-President of Grand Lyon, Communauté Urbaine de Lyon
   
3. 
   University of Barcelona’s proposal of withdrawal
   
4. 
   Draft frame for a strategic plan of knowledge dissemination
   

Gilles Buna

Deputy Mayor of Grand Lyón

2 July 2007

Dear Colleague,

After the results of the last local elections held in Spain on the past 27 May 2007, a fact that has conditioned my future position in the Environment Department, at this moment, I can inform you that I will be again at the Head of the Environment Department of the City Council of Zaragoza for a new 4 year term. Therefore, we will have the chance to keep on working for the Renaissance project in which we have a common interest.

Nevertheless, I am sorry to let you know that it will be impossible for me to attend the next meeting in Milan, as other meetings have already been fixed for the same dates, but I will be following up the conclusions with the team of Zaragoza that will share working time with you.

Kind Regards,

Lola Campos

Deputy Mayor for Environment
Zaragoza City Council




Departament de Física Aplicada i Òptica

Av. Diagonal 647 5ª. Planta

E-08028 Barcelona

Tel. [phone]

Fax [phone]

D Barcelona 2nd July 2007

Mr Gilles Buna

RENAISSANCE project Coordinator

Communauté Urbaine du Grand-Lyon

20 rue du Lac, 69399

LYON, FRANCE

(Copy to: Project Steering group members, Spanish project consortium members).

Dear Mr Buna,

The Universitat de Barcelona (UB) requests to be withdrawn from the RENAISSANCE project on 17^th October 2007 (at the end of the second year).

Withdrawal is requested as due to changing circumstances within the Solar Energy Group (explained below) we anticipate that we will not be able to complete our tasks in RENAISSANCE.
Explanatory notes:

Work in the Solar Energy Group is focussing on thin film photovoltaics and leaving the area of Building Integrated Renewables and, in this context, Mike Barker will be leaving the department at the end of the “SARA” project (May 2008)

No one else in the Solar Energy Group has a suitable professional profile to continue the work on RENAISSANCE for the 2½ years of the RENAISSANCE project remaining after this date.

It is not viable to contract new staff for the UB role in this project alone (less than one day/week).
These circumstances were made known by the UB to key RENAISSANCE Zaragoza and Lyon participants at the time of the first project amendment (September 2006). At this time the Ayuntamiento de Zaragoza asked UB not to withdraw at that time and it was agreed that there would be no objection to the UB withdrawal at a more convenient time in the future.

It has been agreed that the role of UB will be assumed by one or more local partners from within the consortium.

Yours sincerely,
Jordi Andreu.

Professor Titular.

Director of the Solar Energy Group,

Dep.t de Física Aplicada i Òptica, UB.

draft FRAME for a strategic plan

of knowledge dissemination

(initial version)

1Leaders and RENAISSANCE Annex 1 requirements

1.1INSIGHT: STructure management

WP4: Renaissance coordination
Leader : HESPUL
WP4 : Local coordination Leader (community level)
Lyon		Zaragoza			Milano
Hespul		Ayto Zaragoza			Lombardia (LOM)
SubWP4.1. Local Dissemination and Promotion				SubWP4.2. Common Dissemination Activities
Lyon	Zaragoza		Milano	Lyon	Zaragoza	Milano
Grand Lyon	Ayto Zaragoza		LOM	Hespul	Ayto Zaragoza	LOM

1.2Expected deliverables

1.2.1Expected Deliverables for full project

WP	Action (FULL PROJECT)	Deliverable number	Timescale
4.1	A high profile launch event in each community (3 in total)	D4.1.1.	Month
4.1	Publication (to the internet and limited print run) of a project presentation for non specialists describing the project	D4.1.2	Month
4.1	Plan for Disseminating Knowledge throughout the lifetime of the project for the consortium: linked to other Commission Concerto actions, to include a branding strategy, a list of media contacts for disseminating press releases, and opportunities for linkage to EXPO, IEA and other international initiatives. Updates to be undertaken annually	D4.1.3	Month
4.1	A Renaissance project website: to promote the project with reciprocal links to other major initiatives and to act as a project communications base	D4.1.4	Month
4.1	Annual progress report: development work in each community, achievements, barriers and lessons learnt to be included with annual EC report and placed on the project website	D4.1.5	Month
4.1	Final report: Evidence of achievements and practice changes made as a result of the work done	D4.1.6	Month
4.2	Annual progress report: development work in each community, achievements, barriers and lessons learnt to be included with annual EC report and placed on the project website	D4.2.1	Month
4.2	Final report: Evidence of achievements and practice changes made as a result of the work done	D4.2.2	Month and onwards

1.2.2Expected Deliverables for months 13-30 (from November 2006- until march 2008)

WP	Action	Deliverable number	Timescale
4.1	High profile launch event in each country	D4.1.1.	Month 12-18
4.1	Publication to the internet of a project presentation for non specialists	D4.1.2	Month 14
4.1	Development of full dissemination strategy: for the lifetime of the project linked to Commission Concerto actions, and to include a branding strategy, a list of media contacts for disseminating press releases, and opportunities for linkage to EXPO, IEA and other international initiatives	D4.1.3	Month 18
4.1	Renaissance project website set up	D4.1.4	Month 15
4.1	Production of a promotional brochure for communities and stakeholders signposting the website	D4.1.5	Month 15
4.1	Production of a press pack with background information, vision, testimonials	D4.1.6	Month 18
4.2	Set up of online information systems in collaboration with the EC	D4.2.1	Month 14
4.2	Participation in contractor’s meetings and conferences in association with the EIE and other relevant programmes, EU wide exhibitions etc	D4.2.2	Month 9 and onwards
4.2	Contribution to the preparation of EC level brochures and other media, websites, newsletters etc on the Concerto + initiative, contribution to the implementation of the EU Buildings Directive	D4.2.3	Month 9 and onwards
4.2	Participation in the organisation of common training activities	D4.2.4	Month 14 and onwards

2Plan for using and disseminating knowledge: the Knowledge Management (KM)

This will be a fundamental aspect of the projects overall success.

2.1aim and content of the Knowledge Management (KM)

It is anticipated that in order to facilitate knowledge sharing, an information technology based knowledge management (KM) system will be implemented following basic principles:

Objectives for a KM system for Renaissance

• 
  To enhance the effectiveness and productivity of the project teams by simplifying the project management processes
  
• 
  To promote the acquisition, sharing and usage of information generated in the project by the teams and through networks of partners and observers
  
• 
  To create innovation among the project teams, by facilitating the creation of new knowledge
  
• 
  A way to improve communication flows between project teams
  
• 
  To allow improved decision making for the individual teams and for the project co-ordinators, which will be based on a real and up to date understanding of the project outputs, strengths, weaknesses and management processes
  
• 
  A system to facilitate the capture and dissemination of best practices and project achievements
  
• 
  A way to reduce research costs within the project by allowing greater collaboration between academics and project teams
  
• 
  A way to reduce delays by facilitating the transfer of information, work on joint papers and reports, sharing materials such as presentations, images, methodologies etc
  

Careful considerations will also be given to:

1. 
   Information Technology systems (IT systems) (project specific databases and libraries of information)
   
2. 
   Formal and informal structures (structures to allow people to interact naturally to share tacit knowledge will be essential; Horizontal thematic cross-border informal exchanges among interested partners)
   
3. 
   Specific KM Tools (transfer of best practice and creation of centres of excellence)
   

TO BE DONE (by PSG):

To establish means to measure the success of the KM system and degree to which new knowledge is created and leveraged into the project.

2.2Exploitable knowledge

2.2.1Description of renaissance expected results (R&D) (to be completed/précised/amended)

WP	Type of knowledge	Description
WP1
WP1.1
WP1.2
WP1.3
WP1.4
WP1.5
WP2
WP2.1
WP2.2
WP2.3
WP3
WP3.2.1 (RUE)
WP3.2.2 (RES)
WP3.3.1 (RUE)
WP3.3.2 (RES)

2.2.2Target groups (to be completed/précised/amended)

WP	Target groups
Deciders
	Local authorities
	Educational institute boards
	etc…
Professionals
	Financial actors
	Builders
	etc…
Actors
	Architects
	Engineers/ Technical
	Site workers
	Renaissance project Partners
	etc…
Users
	Occupiers
	Large public
	etc…
Propagators
	Teachers
	Students (University)
	Pupils (secondary schools)
	etc…

2.3Dissemination of knowledge

2.3.1Suggested list of “means to disseminate” (to be completed/précised/amended)

Means to disseminate	Declination	Scale of dissemination	Timescale/date
Website	on-line communication, on-line database; etc.
Publication	Academic literature; large public articles/brochures,
Media	Press conferences; newspaper articles; Interviews;
Events	High Profiles conferences (Expo 2008 in Zaragoza; proposed international conference in Milan– date ? 2008) Exhibitions,
Training sessions	Conferences; Seminars;
Networking amongst larger communities	Concerto Plus, SAVE Network; IEA Energy task;
Other tools

2.3.2Strategies (to be completed/précised/amended)

Function	Target group	Knowledge (i.e. type/support of the information)	Means to disseminate (Tools)	Scale (local, national, EU, international)
Incite/ inspire	Local and national deciders		Seminars, conferences, official meetings
Inform
Raise awareness	Large public- citizens- users	Participation to a specific and ecological action-project – personal involvement	Local Website www.
Educate/ Teach
Diffuse	Large public- citizen- users
Demonstrate
Replicate	Local and national deciders

Some other suggested ideas to develop common activities of dissemination (from the Milano discussion):

• 
  Between Renaissance partners
  
• 
  To integrate Renaissance promotional activities in already existing and planned meetings (locally, nationally, internationally), in order to optimise its dissemination (Lyon)
  
• 
  To better explode existing networks, like Eurocities- or the city network on Climate change (suggestion: ICLEI - http://www.iclei.org; C40 -http://www.c40cities.org; Climate Alliance - http://www.climateforchange.net; etc.)
  

3Publishable results

3.1Already accomplished

To be fulfilled by each Renaissance Communities

3.2To be done

3.2.1Brochures

3.2.2Training results

-- END of the ANNEX --