32.7When budgeting for vehicles, where should the costs be allocated? Hypothetically, if there are 20 LAC and/or ECEI Coordinators requiring 10 cars that cost approximately $120k / year (half lease, half operating) does this sit under Transport in Establishment Funds, Regional Costs in Direct Costs or both?
The NDIA expects that some of these costs could be captured as Establishment Funds – see, in particular, the notes in the "Instructions" Tab of the Pricing Response Schedule in relation to Establishment Funds which provides that Establishment Funds may include:
The number and type of vehicles or other transport arrangements (e.g. transport allowance) that will be implemented to ensure that [LAC and/or ECEI Coordinators] are mobile and able to have an effective regular physical presence in the Service Area.
Establishment Funds should cover initial costs incurred to ensure readiness for provision of Services. If the Applicant expects to incur ongoing costs, these costs would need to be met through the regular payments of Service Area Funds.
In the Pricing Response Schedule under Service Area Funds - Direct Costs, refer to the Regional Costs category. This includes vehicle operating costs, regional loadings and other direct costs associated with the Coordinator’s ability to provide Services in a Service Area.
Applicants should set out details of any such costs in its response to the Pricing Response Schedule.
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