Nsa-kansas city

NSA-KANSAS CITY

Job Description for

Chapter Board President

Serves as President of the Board of Directors and the Executive Committee; ex-officio member with right to vote on all committees. Presides at annual meeting and performs such duties as prescribed by the Board of Directors.

Term: Refer to chapter bylaws (currently one year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA and on the board for at least 1 year)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To supervise others as they work toward chapter goals
  
• 
  To oversee and direct the chapter's Administrative Assistant
  
• 
  To evaluate decisions ensuring agreement with national and chapter bylaws and
  

policies

• 
  To inform officers and board members about the state of chapter and national
  
• 
  To oversee and submit annual national affiliation agreement due June 1
  
• 
  To oversee and submit annual State of Missouri Articles of Incorporation of a Non-Profit Corporation due each year by August 31.
  
• 
  To manage meetings according to Robert's Rule of Order, including preparing
  

agendas, controlling member interaction, approving minutes, and following up on action items

• 
  To support and defend policies and programs adopted by the Board
  
• 
  To assist in keeping chapter financially sound, adhering to the budget and following financial procedures
  
• 
  To assist Director of Programming in evaluating, prioritizing and bringing chapter meeting programming proposals to the board for approval
  
• 
  To appoint committee and task force chairs, give directives and provide regular opportunities for committee reports at board meetings
  
• 
  To report to members on chapter operations and board actions through speeches, letters, and publications
  
• 
  To handle all official correspondence in conjunction with the Secretary and Administrative Assistant.
  
• 
  To serve as spokesperson for the chapter to the local press, related organizations, and the public at large
  

NSA-KANSAS CITY

Job Description for

Chapter Board President-Elect

Presides at meetings in the absence of the president. Performs the duties of the president in the absence of the president or at the president's request.

Term: Refer to chapter bylaws (currently one year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To chair and assemble a nominating committee as indicated by the time line in the chapter bylaws (currently by February⁾
  
• 
  To train future leaders for chapter administration and committees
  
• 
  To solicit program speakers for upcoming year in coordination with Director of Programming
  

NSA-KANSAS CITY

Job Description for

Chapter Board Immediate Past President

Serves as an advisor to the President and a mentor to the President-Elect and Board of Directors.

Term: Refer to chapter bylaws (currently one year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To counsel and assist the president in coordinating all activities toward achieving objectives within chapter mission and vision
  
• 
  To mentor and relay historical perspective to the Board Officers and Directors
  
• 
  To counsel and assist the president in evaluating decisions ensuring agreement with national and chapter bylaws and policies
  
• 
  To oversee the review and update of board job descriptions by June 1 of each year
  

NSA-KANSAS CITY

Job Description for

Chapter Board Secretary

Responsible for the proper and legal mailing of notices to members; recording the proceedings of the Board of Directors and Executive Committee meetings; maintaining permanent records of chapter minutes and documents and executing all orders, votes and resolutions.

Term: Refer to chapter bylaws (currently one year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To take minutes and maintain archive of minutes
  
• 
  To handle all official correspondence in conjunction with the President and Administrative Assistant
  
• 
  To oversee archived files (either paper of electronic) for historical purposes
  
• 
  To coordinate all announcements to members
  
• 
  To remind officers of their legal obligations
  
• 
  To correspond with the Dir of Membership in order to keep the official record of the current membership list.
  

NSA-KANSAS CITY

Job Description for

Chapter Board Director of Finance

Responsible for chapter funds and maintaining financial records. Collect all funds; establishes proper accounting procedures; keeps funds in appropriate institutions as approved by the Board of Directors and/or Executive Committee. Reports financial condition of the chapter to Board of Directors. Files chapter tax reports to NSA, the IRS and state agencies as required.

Term: Refer to chapter bylaws (currently one year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  
• 
  
  

Specific Responsibilities:

• 
  To maintain proper bookkeeping procedures
  
• 
  To coordinate with administrative assistant as it pertains to bookkeeping procedures and periodic financial reports
  
• 
  To prepare a budget in coordination with the President
  
• 
  To prepare monthly reports for the Board of Directors
  
• 
  To supervise receipt and disbursement of chapter funds
  
• 
  To comply with, oversee preparation of, and submit all governmental tax regulations and filings
  

- Form 990-N

- if gross receipts of corporation less than $25000 per year.

- must be filed within four and a half months of the close of the

chapter's fiscal year (current fiscal year ends June 30.)

- Form 990

- if gross receipts of corporation greater than $25000 per year.

- must be filed within five months of the close of the

chapter's fiscal year (current fiscal year ends June 30)

• 
  To comply with, oversee preparation of, and coordinate with the President the submittal of payment for annual NSA affiliation agreement due by June 1
  

NSA-KANSAS CITY

Job Description for

Chapter Board Director of Membership

Shall work in conjunction with chapter president and board as it pertains to chapter membership and dealing with chapter affairs, finances, and committees; shall assist in determining board and chapter policies and/or changes thereto; shall actively pursue the chapter's objectives in line with the chapter’s mission and vision.

Term: Refer to chapter bylaws (currently three year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To evaluate, prioritize, bring to the board for approval, and oversee the membership policies and services of the chapter to be sure they serve the mission of the organization and the members and future members of the chapter
  
• 
  To bring membership applications before the board for board approval
  
• 
  To know the extent and limits of one's liability as a director
  

NSA-KANSAS CITY

Job Description for

Chapter Board Director of Marketing

Shall work in conjunction with chapter president and board as it pertains to marketing of chapter meetings and events and dealing with chapter affairs, finances, and committees; shall assist in determining board and chapter policies and/or changes thereto; shall actively pursue the chapter's objectives in line with the chapter’s mission and vision.

Term: Refer to chapter bylaws (currently three year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To evaluate, prioritize, bring to the board for approval, and oversee marketing procedures, proposals, and content to market the chapter’s meetings and events in line with the bylaws, policies, mission, and vision of the organization
  

NSA-KANSAS CITY

Job Description for

Chapter Board Director of Programming

Shall work in conjunction with chapter president and board as it pertains to the planning and preparation of chapter meetings and events and dealing with chapter affairs, finances, and committees; shall assist in determining board and chapter policies and/or changes thereto; shall actively pursue the chapter's objectives in line with the chapter’s mission and vision.

Term: Refer to chapter bylaws (currently three year)
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To assist the board president in evaluating, prioritizing and bringing chapter meeting programming proposals to the board for approval
  
• 
  To coordinate and oversee location of chapter meetings
  
• 
  To coordinate and manage logistics for chapter meetings
  
• 
  To oversee budget items in relation to each event
  
• 
  To report to board regarding income and expense from each chapter meeting.
  

NSA-KANSAS CITY

Job Description for

Chapter Board Director at Large

Shall work in conjunction with chapter president and board as it pertains to the planning and preparation of chapter meetings and events and dealing with chapter affairs, finances, and committees; shall assist in determining board and chapter policies and/or changes thereto; shall actively pursue the chapter's objectives in line with the chapter’s mission and vision.

Term: Refer to chapter bylaws (currently one year to rotate into a Board Director )
Eligibility: Refer to chapter bylaws and policies (must be a member of NSA)

Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

Specific Responsibilities:

• 
  To mentor under one of the following Board of Directors and assist as needed: Director of Finance,
  

Director of Marketing,

Director of Membership,

Director of Programming.

REPONSIBILITIES AND LIABILITIES OF CHAPTER LEADERS
Chapter leaders serve in positions of trust and confidence with respect to the chapter they serve. Because of this trust, it is important for each chapter to understand the responsibilities and liabilities of their positions.
Foundational Responsibilities:

• 
  To review chapter bylaws, policy manual, and other documents
  
• 
  To review national bylaws and policies
  
• 
  To become familiar with mission, vision, and objectives of the chapter
  
• 
  To acquaint oneself with past Board business and policies by reading all minutes
  
• 
  To attend chapter board meetings fully informed about all issues to be discussed
  
• 
  To accept all specific assignments that result from board actions
  
• 
  To help formulate and establish policies in the best interest of the chapter members
  
• 
  To make decisions affecting the chapter financial structure and resource allocations and to approve the annual operating budget
  
• 
  To know the extent and limits of one's liability as a director
  

• 
  To help identify future leaders
  
• 
  To keep current with work of committees under his/her jurisdiction
  

RESPONSIBILITIES: The law states, "association leaders are held to a standard of diligence, skill and care of an ordinary man in a like situation".

Directors and officers must act in good faith and in the best interest of the chapter and NSA. As long as chapter leaders exercise reasonable diligence and care, they are generally free from personal liability when their poor judgment causes the chapter loss or injury. Good faith is the principal test of the adequacy of a leaders care and diligence.
LIABILITIES:

Chapter leaders are liable for losses suffered by the chapter because of the failure of the leaders to follow the bylaws and policies established by NSA and the chapters. A chapter leader is liable for losses resulting from their failure to use the care and skill of a person of ordinary prudence.

Incompetence of a chapter leader is in itself no cause for them to be held personally liable for any losses caused by their inadequacy. The same is true of simple negligence, if it is not gross. The members have no one to blame but themselves if they elect incompetents.


HOW TO PROTECT YOURSELF AND YOUR CHAPTER
Chapter leaders should strive toward doing a conscientious job on behalf of the chapter and NSA. Regardless of the possibility or probability of any misbehavior by fellow chapter leaders, you should give particular attention to your own obligations and duties that include:
1. Assuring that all technical requirements of law have been met.
2. Keeping informed of the general activities of the chapter and NSA.
3. Avoiding conflicts of interest in any matters related to your professional business.
4. Attending board meeting regularly. If absent, be sure the records show valid reason for absence.
5. Registering dissent when in disagreement with board action and checking accuracy of minutes.
6. Have a competent knowledge of your duties.
7. Being knowledgeable of the articles of incorporation, bylaws and policies of our chapter and NSA.
8. Exercising the utmost good faith in all dealings with and for the chapter and being prepared to prove that you have done so.
9. Obeying all statutes, which prescribe specific duties to be performed by you.
10. Be sure you know that YOUR responsibilities are and act in good faith while fulfilling them.

NSA-KC Board Job Descriptions. Board Approved 2011 MAR 11.