Organisation internationale de normalisation

1.4.2Late and incomplete document considerations

The formal deadline for registering and uploading non-administrative contributions had been announced as Saturday, January 15, 2011.

Non-administrative documents uploaded after 9:00 a.m. in Paris/Geneva time Monday January 17 were considered late.

Most documents in this category were CE reports or cross-verification reports, which are less problematic than late proposals for new action (and especially for new normative standardization action).

Late technical proposals that requested action included the following documents:

• 
  JCTVC-D071 (a technical proposal)
  
• 
  JCTVC-D241 (a technical proposal)
  
• 
  JCTVC-D246 (a technical proposal)
  
• 
  JCTVC-D253 (a technical proposal)
  
• 
  JCTVC-D254 (a technical proposal)
  
• 
  JCTVC-D342 (a technical proposal)
  
• 
  JCTVC-D416 (a non-normative technical proposal, considered acceptable for action due to its non-normative nature)
  
• 
  JCTVC-D421 (a technical proposal, adopted as an exceptional instance of agreement to accept taking action such a late proposal)
  
• 
  JCTVC-D432 (a technical proposal, adopted as the appropriate action upon consideration of several contributions of a similar nature)
  
• 
  JCTVC-D438 (a technical proposal)
  
• 
  JCTVC-D448 (a joint technical proposal submitted in response to CE discussions)
  

Except as noted above, no action was taken in response to these late technical proposals (other than designation for further study in some cases).

Late CE results, cross-verification reports, and similar documents included the following:

• 
  JCTVC-D068 (a cross-verification report)
  
• 
  JCTVC-D098 (a CE results report)
  
• 
  JCTVC-D144 (a CE results report)
  
• 
  JCTVC-D145 (a CE results report)
  
• 
  JCTVC-D146 (a CE results report)
  
• 
  JCTVC-D147 (a cross-verification report)
  
• 
  JCTVC-D148 (a cross-verification report)
  
• 
  JCTVC-D149 (a CE summary report)
  
• 
  JCTVC-D161 (a CE results report)
  
• 
  JCTVC-D194 (a CE results report)
  
• 
  JCTVC-D247 (a cross-verification report)
  
• 
  JCTVC-D406 (a cross-verification report)
  
• 
  JCTVC-D407 (a cross-verification report)
  
• 
  JCTVC-D408 (a cross-verification report)
  
• 
  JCTVC-D413 (a CE results report)
  
• 
  JCTVC-D414 (a CE results report)
  
• 
  JCTVC-D415 (a CE results report)
  
• 
  JCTVC-D417 (a cross-verification report)
  
• 
  JCTVC-D418 (a CE results report)
  
• 
  JCTVC-D419 (a CE results report)
  
• 
  JCTVC-D420 (a CE results report)
  
• 
  JCTVC-D422 (a CE results report)
  
• 
  JCTVC-D423 (a CE results report)
  
• 
  JCTVC-D424 (a CE results report)
  
• 
  JCTVC-D425 (a cross-verification report)
  
• 
  JCTVC-D426 (a cross-verification report)
  
• 
  JCTVC-D427 (a CE results report)
  
• 
  JCTVC-D428 (a cross-verification report)
  
• 
  JCTVC-D429 (a cross-verification report)
  
• 
  JCTVC-D430 (an information document similar to a cross-verification report)
  
• 
  JCTVC-D431 (a cross-verification report)
  
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  JCTVC-D433 (a cross-verification report)
  
• 
  JCTVC-D434 (a cross-verification report)
  
• 
  JCTVC-D435 (a cross-verification report)
  
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  JCTVC-D436 (a cross-verification report)
  
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  JCTVC-D437 (a cross-verification report)
  
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  JCTVC-D439 (a cross-verification report)
  
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  JCTVC-D442 (a cross-verification report)
  
• 
  JCTVC-D444 (a cross-verification report)
  
• 
  JCTVC-D446 (a CE results report)
  
• 
  JCTVC-D449 (a cross-verification report)
  
• 
  JCTVC-D450 (a cross-verification report)
  
• 
  JCTVC-D451 (a bug fix report)
  
• 
  JCTVC-D452 (a cross-verification report)
  
• 
  JCTVC-D453 (a cross-verification report)
  
• 
  JCTVC-D454 (a cross-verification report)
  
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  JCTVC-D455 (a cross-verification report)
  
• 
  JCTVC-D456 (a cross-verification report)
  

Ad hoc group activity and results reports, break-out activity reports, and information documents containing results of experiments requested during the meeting are not included in this list, as these are considered administrative report documents.

Documents with numbers JCTVC-D413 through JCTVC-D458 were classified as late registrations (except for administrative report documents as discussed above).

As a general policy, missing documents were not to be presented, and late documents (and substantial revisions) could only be presented when sufficient time for studying was given after the upload. An exception is given for AHG reports and CE summaries which can only be produced after availability of other input docs. There were no objections raised by the group regarding presentation of late contributions. The situation about missing input documents must be significantly improved in upcoming meetings.

"Placeholder" contribution documents that were basically empty of content, with perhaps only a brief abstract and some indication of an intent to provide a more complete submission as a revision, were considered unacceptable and rejected in the document management system, as agreed at the third meeting.

The initial uploads of the following contribution documents were rejected as placeholders and not corrected until after the upload deadline:

• 
  JCTVC-D129 (replaced by a more acceptable version on Wednesday 19th, before meeting)
  
• 
  JCTVC-D307 (replaced by a more acceptable version on Monday 17th, before meeting)
  

The initial uploads of the following contributions appeared as if they might be borderline in terms of "placeholder" acceptability of the initial uploaded version, but were not rejected as placeholders:

• 
  JCTVC-D297 (initially uploaded on 15th, revised on 22nd and 27th)
  
• 
  JCTVC-D311 (initially uploaded on 15th, revised on 19th and 20th)
  
• 
  JCTVC-D379 (initially uploaded on 16th, revised on 20th and 25th)
  
• 
  JCTVC-D386 (initially uploaded on 16th, revised on 22nd)
  
• 
  JCTVC-D397 (initially uploaded on 16th, revised on 20th)
  
• 
  JCTVC-D413 (initially uploaded on 18th, revised on 20th and 22nd)
  

A few contributions had some problems relating to IPR declarations in the initial uploaded versions (missing declarations, declarations saying they were from the wrong companies, etc.). These issues were corrected by later uploaded versions in all cases (to the extent of the awareness of the chairs).