Module-c community Based Financial Management

Tool - 2: Cash Receipt Registration

---

Ministry of Water, Irrigation and Electricity 
 Operation and Maintenance Management Manual 
Training Module - D 
Community Based Financial 
Management 
 
DEMEWOZ CONSULTANCY 
44
Table 3-6: A Typical Cash receipt Registration Form/ Invoice 
 Cash payment vouchers are legal documents for payment of cash approved 
and authorized by committee or Head of WWO. 
 Before processing cash payment voucher, all supporting documents and 
invoices are carefully examined for completeness and then cash payment 
vouchers are signed by the secretary and chairperson of the WASHCO or 
Woreda Finance Head and office superintendent on the amount for payment. 
 Supporting documents for village water schemes or WWO could be: 
o Purchase requisition or application for purchase of fuel oil and lubricant, the 
recommendation given by the committee or the office on the application and 
stores good receiving notes. 
o For spare parts, the operator purchase application, the copy of water 
committee verbal for purchase of spares addressed for WWO and stores 
goods receiving models. 
 Similar to cash receipt registration, cash payment pads are printed in 
sequence numbers in three duplicates and the original payment leaflet are 
attached with source document and kept in box files with cashers. The second 
Tool - 3: Cash Payment Invoices/Vouchers
XXX Regional Administration 
YYY Woreda Water Office 
Water Supply Scheme 
CASH RECEIPT INVOICE 
No.________ 
Name of payer: __Kefel Alemu_________ Date:- Sene 30, 2005 
Amount in figure: Birr 100.00 
Amount in words: Birr Hundred 
Payment Reason: Remuneration to the pump guardian