Ministry of Water, Irrigation and Electricity
Operation and Maintenance Management Manual
Training Module - D
Community Based Financial
Management
DEMEWOZ CONSULTANCY
55
3.9
Session
– D8: Setting Procurement Procedures
MODULE - D
COMMUNITY BASED FINANCAIL MANAGEMENT
Session
– D8
SETTING PROCUREMENT PROCEDURES
Introduction
The purpose of this session is to appreciate the need for procurement guidelines
for any WASHCO. Procurement of goods and services
is an important aspect of
the life of any organization. Procurement rules ensure that organizations remain
transparent and leaders are accountable to members.
Objective
By the end of the session, participants will be able to:
1. Discuss the role of procurement sub-committee
2. Develop terms of procurement of goods and services
Outputs
WASHCO procurement procedures
established
Timing
2 hours
Target Group
WUA committee members and community leaders
Session Guide
Supporting
Information
The term to procure means to buy or acquire goods or services.
Procurement Sub-Committee
The WASHCO procurement sub-committee should comprise at least three
persons who should not be members of the
monitoring or finance sub-
committees to avoid conflict of interest.
Transparent and Accountable Procurement Processes
Procurement is a process which is vulnerable to collusion between the
suppliers/contractors/service providers and those making the decision. The
WASHCO should take steps to ensure that procurement is done in a way that
results in the best value for money for the project and in a way that this is seen to
be done. Essentially this means that procurement should be done competitively
and publicly.
Procurement processes include:
Establishing specifications for the materials/services
required;
Public notices requesting for bids;
Clear criteria for evaluation of bids;
Public disclosure of the tender process and results.
