Operation and Maintenance Management Manual Training Module - D Community Based Financial Management DEMEWOZ CONSULTANCY
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Step 3: Undertaking a procurement process Facilitator should divide participants in groups of five and provide them with the
case studies provided.
Each group will be required to convert themselves into a procurement
subcommittee for a WASHCO and simulate the discussions that would go on in
procuring services and goods for their organization and present the winning
bidder to the plenary.
Facilitate the presentations and guide the ensuing discussions from the
presentations.
Review the following steps:
1. Specifying precisely what is needed;
2. Drawing up a notice;
3. Advertising;
4. Evaluation of bids;
5. Documenting procurement process;
6. Final selection;
7. Disclosure of results;
8. Handling complaints.
Step 4: Defining WASHCO procurement guidelines With reference to Attachment 1, ask the participants to draw up Procurement
Guidelines for their WASHCO.
Step 5: If Revolving Fund applied If the Revolving Fund Office or Enterprise is established by the respective
regional states to operate and managed the revolving fund for ensuring the
sustainability of water supply schemes in spare part supply chain. This method of
provision of spare parts, local service providers (Micro or small Enterprises) as
spare part retailer in the Woreda town involves as one of the potential
stakeholders. The WASHCOs thus buy spare parts from these retailers.
Therefore, the above procurement procedures can be modified with this revolving
procedure. See Module
– E for more clarification.
