Pmu alumni Online Association System
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Alumni Online Association System MISY 4332 System Analysis and Design Project Research Paper Section 201 Group Members Sara AlZawad 200700695 Asma AlOtaibi 200800689 Arwa AlAhmed 200700745 Zainab AlDawood 200800915 Instructor: Dr. Valentina Korzhova Spring 2012 Executive Summery From the first step of establishing Prince Mohammed bin Fahad University, the sense of development and modern technology achievement is taking its place within its strategy. So, the need of tracking this big achievement and monitoring the performance of its students is becoming more important since the technological, social and cultural changes took their place in the kingdom these days. Therefore, in order for PMU to check the consequences and the results of educational strategy it follows, an alumnus system should be established to keep updating the band between PMU faculties and the graduates as well, so both sides see the impacts and being updated with whatever changes and demands of the current economical and industrial environments. However, this research discovers the need of this system throughout showing all the steps it takes to be implemented and used for the whole university, passing through the primary actors of it like the studying the feasibility analysis and the possible costs and budget this whole system needs, the strategic plan and the categories it will contain, the requirements and the diagrams that facilitate the way to get this real and useable. Table of Content Introduction
1.1 The Need of the Proposed Solution…………………..……………………………………….3 1.2 Graduate Outcomes…………………………………………………………………………....4 1.3 PMU Vision…………………………………………………………………………………...5 1.4 PMU Mission………………………………………………………………………………….6 1.5PMU Background……………………………………………………………………………...7 1.6 PMU Basic Departments……………………………………………………………………....8 1.7 PMU Structure………………………………………………………………………………...9 1.8 PMU SWOT Analysis…………………………………………………………………….....10
2.0 Feasibility Study…………………………………………………………………………..12 2.1 Strategic Plan……………………………………………………………………………..…13 2.2 Marketing Plan………………………………………………………………………………15 2.3 Current System………………………………………………………………………………16 2.4 Aims/Objectives of the System………………………………………………………….….16 2.5 Project Management…………………………………………………………………….…..18 3.0 A Narrative Description of the System ……………………………………………….…..19 3.1 Use Cases Context Diagram …………………………………………………………….….20 3.2 Domain Models ……………………………………………………………………….……21 3.3 Interaction Diagrams……………………………………………………………………..….22 3.4 Sequences Diagrams……………………………………………………………………..….23 3.5 ERD Diagrams…………………………………………………………………………..…..24
4.0 Summery and Recommendation of Findings ……………………………………….……25 4.1 References…………………………………………………………………………….…….26
After PMU had its first graduates last year of 2011, the problem of disconnection between it and its graduates has been taken place. All those students are considered fresh graduates whom still lack from experiences and supporting knowledge to guide them toward their future. This problem creates resistance to PMU as an international university from accomplishing its mission and achieving its broad vision toward its students.
PMU is surly familiar with the advancement of the current technology trends. Those trends are always changing and consistently improving in data management and web applications and software. Between all this huge developments in technology, there is an academic need that helps as a series of tutorials and online training assessment as well. Actually, Prince Mohammed University is one of those universities that have many online systems implemented to improve and give convenience to both faculty and students, but none of the implemented systems aims regarding on Alumni Online Association. So, we as a system analysts and designers decided to propose such a system to the university. We’ll improve the current manual system for the Alumni Office which PMU is now using. This Online Website will automatically perform the tasks involved the scheduling and monitoring processes in details. After conducting an interview with the Alumni officer and as with our own observation, we encourage the following problems:
1.2 PMU Graduate Outcomes As Prince Mohammed University states its vision and mission statement, there were certain areas where it finds the basic skills of building professional students. Those areas are summarized into 6 core competencies that PMU still working to meet the top of each criteria, and we believe that our project is going to promote those learning dimensions with different types of manner;
It is considered to be the first step in the learning hierarchy, because without the communication skills there is no way to get improved or educated even. Our project of Alumni System is really assess the communication competency, due to the definite need to it to get the actors of faculties and the alumni get contact together.
It is the basic step that determine the way to transfer information using suitable medias. And regarding to our project the main system is based on the concept of technology. Its based on network and database systems terminologies, plus using efficient application that helps in easy communication.
As PMU works its best to meet its strategy of building leaders, the concept of leadership can make sense now after getting those graduate leaders to get in and join with their implemented skills of leadership that they learned. It’s the time for them to get invite for those meeting and get updated by any event they want to attend and share their backgrounds about. Alumni system is there for this reason.
Since every college is working to get professional and academic educated students, PMU sat very helpful courses toward reaching this target. And our system as well is going to test the profession alumni got or working to get after graduation and during their jobs and can ask for assistant to support them.
Actually studying in PMU is enabling a great opportunity to get use to different types of group works. That thing helps in teaching them the significant impact of effective teamwork. Our alumni system is going to help in sharing information within the alumni them selves and faculties as well. There will be a discussion or a chat room for all to get in academic discussion and sharing experiences and taking advice, too.
There is a big chance for the student to go and discuss critically and in respects to other point of views. Critical thinking is an important concept that PMU gives a chance for learning the basics of it, and how to be aware in dealing with colleagues and other partners in work. Alumni system is accept critical discussion and debating session just to let those alumni know and practice it with faculties. 1.3 PMU Vision Statement PMU vision statement is
1.4 PMU Mission Statement PMU mission statement is to achieve the following objectives:
1.5 PMU Background Prince Mohammad bin Fahd University (PMU) was established in 2006 as private institution; as HRH believed that high quality education is the most essential aspect to meet the expectation and challenges of the contemporary workplaces. He initiated the idea of establishing new university in the eastern province in 2002. To achieve the goal of making a high education, PMU System Design Project (Academic/Administrative) was created by Texas International Education Consortium (TIEC). However, PMU consist of three colleges including college of business administration that involve accounting, finance, business administration, management information system, and executive master in business administration (EMBA); college of information technology that involve information technology, computer science, and computer engineering; college of engineering that involve electrical engineering, mechanical engineering, civil engineering, and interior design. 1.6 PMU Basic Departments PMU has several departments. First, the Human Resources (HR) Department at Prince Mohammad University (PMU) aims to accomplish the University's mission and goals by building and fostering high-end professional working environment with the highest level of human resources services and customer satisfaction. Second is information technology department. Third is the purchasing department. 1.7 PMU Structure 
1.8 PMU SWOT Analyses
Body 2.0 The Feasibility Study The proposed system being developed by us as the system analysts and designers is a great contribution to help our university in gaining access upon its alumnus, in terms of advertising new jobs and helps them in keep tracking with what are new, coming events, conferences and other academic issues that they concern. The following benefits that our system will offer:
We can divide the feasibility study into two important categories:
First: The Technical Feasibility This below shows the required hardware and software for the new system to be implemented:
Second: The Financial Feasibility The table below shows the estimated cost of the proposed project
Identifying Project Costs and Benefits: There are two types of benefits for PMU Alumni system.
There are two types of costs: Variable costs: The expenses that change in proportion to the activity of a business Fixed costs: A cost that does not vary depending on production or sales levels, such as rent, property tax, insurance, or interest expense. For our system the fixed costs= SR 15,000 which is the cost of the server we need to get. Variable costs= SR 10,000 maintenance for the automatic system for 5 years.
The payback is a technique to evaluate an investment project. The payback technique focuses on the payback period. The payback period is the length of time that it takes for a project to recoup its initial cost out of the cash receipts that it generates. This period is sometimes referred to as" the time that it takes for an investment to pay for itself." The basic premise of the payback technique is that the more quickly the cost of an investment can be recovered, the more desirable is the investment. The payback period is expressed in years. When the net annual cash inflow is the same every year, the following calculation is used to calculate the payback period for the project: 2 years + (10,000/20,000) = 2 .5 years According to the above calculation, we will have our payback for the override project in two and a half years. The payback technique is not a true measure of the profitability of an investment. Rather, it simply tells the manager how many years will be required to recover the original investment. Unfortunately, a shorter payback period does not always mean that one investment is more desirable than another. The payback technique has two disadvantages:
The Net Present Value (NPV) is a technique used in capital budgeting to analyze the profitability of an investment or project. Unlike the payback technique, the NPV technique is sensitive to the reliability of future cash inflows that an investment or project will yield. NPV compares the value of a Riyal today to the value of that same Riyal in the future, taking inflation and returns into account. If the NPV of a prospective project is positive, it should be accepted. However, if NPV is negative, the project should probably be rejected because cash flows will also be negative. By having the present value factor at 5% for each year we can calculate the total present value in 5 years by multiplying each year’s factor by its benefit. Then we sum the present values for the 5 years, subtract it from the total cost of the project to get the NPV. The following figure has this calculation.
Figure 2 The Net Present Value (36588) at 5% is calculated by subtracting the total present value 86588 from the initial cost 50,000. This NPV is greater than zero so we can accept the project.
In contrast to an NPV analysis, which provides the overall value of a project, a discounted payback period technique gives the number of years it takes to break even from undertaking the initial expenditure. Future cash flows are considered are discounted to time "zero." This procedure is similar to a payback period; however, the payback period only measure how long it takes for the initial cash outflow to be paid back, ignoring the time value of money. According to the total Present Value at 5% in Figure 2 above, we can have our cost back in 2+ (12812/17276) = 2.7 years.
The discount rate often used in capital budgeting that makes the net present value of all cash flows from a particular project equal to zero. Generally speaking, the higher a project's internal rate of return, the more desirable it is to undertake the project. As such, IRR can be used to rank several prospective projects a firm is considering. Assuming all other factors are equal among the various projects, the project with the highest IRR would probably be considered the best and undertaken first. Since we have only one project will not have the ability to compare between two projects to choose the best, but we are going to calculate the IRR for the single project we have as follows: NPV at 5% = 36588 NPV at 30% = -1290
IRR= A + [a/(b+a) ] (B-A) = 5% + [36588/(1290 +36588)] (30%-5%) = 0.05 + [0.97*0.25) = 0.05 + 0.24 = 29% is the internal rate of return If we have another project with an IRR of 10%, the previous project which has an IRR of 29% will be undertaken, because the higher the IRR would be the best to undertaken its project first.
Our Alumni Online Association is a sustainable plan that promotes PMU main strategy based on 3 main goals which indicate numerous key strategies within each goal;
Key Strategies:
Key Strategies:
Key Strategies:
2.2 Marketing Plan The goal of marketing plan in any project is to promote the program and the main selling points to a defined target market and the other prospective students. So, by increasing the number of qualified applicants to our Alumni Online Association that needs a small media budget of SR 30,000 and also we can advertise through the existing university website. The promotions used will include:
2.3 Current System The System discuss in our case is a manual system contains the Alumni data, and any information written about the alumni. For a specific description Alumni data like(courses taken, year graduated, location, contact info, current CV, current position, academic activities, events attended, basic qualifications, etc). The current data is an essential part of PMU interest so it has to get accurate and specific so it can promote an effective educational background obtained. Further more, there will be a detailed description in the analysis section discussed later in this report, but we can say that the contents of alumni data are determined by the uses of records just to promote their success and provide appropriate services.
2.4 Aims/Objectives of Alumni System
Modern technological domain in providing everything helps in enhancing the way its students educating and improving through. 2.5 Project Management The management of the Alumni System will be as followed:
Also they can be updated with the latest event and meetings, see those who will attend, other attended already and some important topics discussed in.
The system will be consisted of 9 major use cases, each one of them will be subsisted into its domain models, each of those domain models, or in other systematic domain we call them interaction diagrams (sequences), will indicate an array of database relational diagrams. Those nine use cases are: (Send events- create account- manage request-manage event- update records- login- view activities- modify information,- fill in request). The Following Diagrams and Design Section will discussed those use cases in details.
Here is a short scenario for the main nine use cases will be shown lately in the use case diagram context The first use case is about Send events; where the administrators send all events to the user account in Alumni system. The second use case is about Create accounts; where the administrators select to create user account in Alumni system. The third use case is about Manage request; where the administrators select to manage user request in Alumni system and send feedback to them. The fourth use case is about Update records; where the administrators select to update records of users in the alumni system. The fifth use case is about Manage events; where the administrators select to manage events in Alumni system, by edit event information or create new events. The sixth use case is about Login; where the Alumni system user needs to access in to the system by insert his Owen username and password. The seventh use case is about View activities; where the instructor and students select to view if there are any events in Alumni system. The eighth use case is about Modify information; where the instructor and students select to edit them information n in Alumni system. The ninth use case is about Fill request; where the students select to send a request to the admin in Alumni system. 
A Scenario of this Diagram: The Domain model is a relational diagram where it connects all of the actors in such a use case together throughout logical commands those differ from the interaction diagrams which use systematic commands between the subsystems or the actors of the use case. In the diagram below, you will see how the actor of student use the logical command insert, and modify to connect with the administrator and the request table as well. 
For the interaction diagram that uses the systematic commands instead of the logical commands mentioned in the domain model. We’ve choose the sequences phase that is mostly used today more than the other phase of interactive diagrams. The movement of requests and commands will be shown horizontally. The sequence diagram below is for the command of view events requested from the user (student, faculty): Figure a sequence diagram (view event) Here is another sequence diagram for making and creating the event: 
Figure Sequence diagram (create event) 3.5 The ERD Diagram In the following diagram we can see the ERD diagram where it describe in more details the relational characteristics of the actors and the methods used to connect to the system and the other actors in the system. 
After the allover description and the placement of the need for this system, we’ve recommend that by implementing this system, PMU will be ranked as the first university in the region which has been established this service. And it will show the main functionality of this great system and it would be much clearer after implementing it instead of just talking about the way it should be segmented in and the other mentioned material. Based on the previous diagrams, the benefit behind these diagrams is to facilitate the way to prototype and build this system. At the current time, we are working on the implementation stage using a very dynamic object oriented building program, a collection of C# and visual basic programs will help us creating the best design of the whole system. Since, it is easier to build on other existed program that building it as isolated program. So, taking the best action of having PMU main website and server as well as a good connection of data based flow of PMU banner services and blackboard platforms and records of data, Alumni Online Association will be a great opportunity to go for and increase the communication and the confidentiality that PMU strategy works its best to achieve it, now it’s the time to get it real.
Prince Mohammed University, 2009, PMU Five Years Strategic Plan, retrieved from http://www.dcook.us/BB/ashbbobjects/Strategic%20Plan_V_Mar_28.pdf Yüklə 102,72 Kb. Dostları ilə paylaş:
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