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To Apply

Position Contact:	Kelly Hart, [phone]
Agency Recruitment Site:	http://www.dpmc.gov.au/

This notice is part of the electronic Public Service Gazette PS34 - 24 Aug 2017 Published by Australian Public Service Commission.

Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware;

. that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette

. applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies

Prime Minister and Cabinet

Vacancy N.N. 10711394

Department of the Prime Minister and Cabinet Closing date: Thursday, 31 August 2017 Indigenous Affairs Group

Job Title:	Executive Assistant
JobType:	Ongoing, Full-time, Part-time
Location:	Barton - ACT
Salary:	$81,275 - $91,335
Classifications:	APS Level 6
Position No:	2017/137

Job Description ^{http://www.dpmc.gov.au/pmc/careers}

Duties

No. PS34 - 24 Aug 2017
The Opportunity
Are you highly motivated, organised, professional and experienced in providing high quality executive support? An exciting opportunity is available to work as the Executive Assistant for the Deputy Secretary of Indigenous Affairs Group, Professor Ian Anderson.
The role is fast-paced and demanding and you will play an important role in providing high-level executive support to the Deputy Secretary.
You will operate with limited supervision and be responsible for the effective management of his office including:

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  Diary management and associated meeting arrangements including coordinating briefings;
  
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  Managing incoming correspondence including emails, briefs, letters and appointment requests;
  
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  Receiving and screening of telephone calls to ensure appropriate and timely responses;
  
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  Managing and establishing strong stakeholder relationships both internally and externally;
  
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  Co-ordinating travel (both domestic and overseas,) including flights, accommodation, visas, travel allowances and reimbursements;
  
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  Maintaining records in accordance with departmental policies and procedures;
  
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  Financial management including monthly credit card reconciliations and payment of associated invoices;
  
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  Managing items via the Department’s Ministerial correspondence and Cabinet document tracking systems;
  
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  Working as part of the Executive Team that supports the Secretary and our Deputy Secretaries; and
  
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  Actively supporting the Department’s Executive Assistant Network and leading teams of Executive Assistants in the Group. Our Ideal Candidate
  

We are seeking a dynamic, professional and well-organised candidate with extensive experience assisting Senior Executives. You will have experience in, and be comfortable with, establishing strong relationships with senior stakeholders, and building wide and effective networks.
You are an adept communicator, comfortable engaging with stakeholders of all levels and are able to exercise good judgment when prioritising and managing competing work demands. You have a high level of emotional intelligence and a positive, proactive attitude. You maintain a high level of confidentiality and provide exceptional client service.
You are a multi-tasker, able to quickly adapt to new challenges and stay organised in a fast-paced environment. You have excellent attention to detail, are proactive, able to deliver under pressure and can manage your time effectively to work to tight deadlines.
You should have a good understanding of organisational and government processes and be adept at using Microsoft Office applications. Proficiency in using Expense8, ShareHub, CabNet and PDMS is also desirable.
What We Offer

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  A flexible, diverse and inclusive workplace and attractive remuneration package including generous employer superannuation contributions.
  
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  Exciting and fulfilling work at the heart of government with career development and networking opportunities difficult to find elsewhere.
  
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  The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your interests and expertise and achieve your ambitions.
  

Eligibility

To be eligible for this position you must be an Australian Citizen at the closing date of application.
The occupant must be able to obtain and maintain a Baseline level security clearance (or higher if required), or hold a current security clearance of an appropriate level.

Notes

Indigenous jobseekers are encouraged to apply for this vacancy. If the job is 'Identified', then part or all of the duties impact on Indigenous Australian people and/or involve interaction with Indigenous Australian communities or their representatives.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: href='http://www.apsc.gov.au/priorities/disability/recruitability' target='APSC recruitability page'>http://www.apsc.gov.au/priorities/disability/recruitability.

About Department of the Prime Minister and Cabinet
No. PS34 - 24 Aug 2017

Do you want to make a real contribution to the success of our country? The Department of the Prime Minister and Cabinet

advises the Prime Minister on policies across the full range of government activities and the machinery of government, and ensures implementation of cabinet decisions. We work across many different government portfolios to ensure coherent strategies with mutually supportive policies and decisions based on a whole-of-government approach. We cover matters of particular importance to the Prime Minister, current government priorities, social and economic policies, Indigenous affairs and national security. Special offices currently work on counter-terrorism, Commonwealth-State reforms, deregulation, women’s policy, ‘ice’ and cyber security.
We are a motivated and professional team with a wide variety of qualifications and backgrounds. We welcome people with private-sector experience. We value people with ideas, the ability to present them persuasively, and the drive and skill to see them adopted. We take pride in our reputation for acting with integrity and discretion.
All applicants must be Australian citizens, and be prepared to undertake and pass a security clearance. Applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged apply. The Department aims to ensure that all applicants are treated fairly and that they have equal access to job opportunities. Hearing or speech impaired applicants are invited to use the National Relay Service by contacting 133 677, and requesting to be connected with our HR Help team on 02 6271 6000 in order to obtain selection documentation.