Project document

Project Administrative/Finance Assistant

6. 
   The administrative/finance assistant will be stationed in the PMU and will provide support to the PM in management and administration of the project. This post will be funded by the GEF. The administrative/financial assistant (AFA) will be stationed in the PMU and will be responsible for project administrative and financial management. In addition on a part time basis the incumbent will provide logical support to delivery of technical components of the project. The AFA will work under the supervision of the Project Manager and will coordinate with UNDP and Lead National Institution to ensure adequate project management.
   

7. 
   Main duties and responsibilities:
   

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  Ensure adequate administrative and financial management in accordance with UNDP procedures.
  
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  Hold regular meetings with the Project Coordinator regarding management issues and maintain regular contact with the Component Managers and Executing Agency on administrative and financial issues.
  
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  Draft correspondence related to administrative and financial issues.
  
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  Provide assistance in preparing annual workplans and budgets.
  
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  Monthly accounts and financial reports, and bookkeeping.
  
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  Prepare disbursement requests and keep track of project disbursements.
  
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  Procurement of goods and services, including preparation of bidding documents, specifications and contracts.
  
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  Management of administrative, accounting and financial files
  
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  Provide support to project audits and external evaluations.
  

8. Profile: At least 5 years of experience in accounting and financial matters; experience in project administrative and financial management; acquaintance with UNDP procedures is highly desirable; computer skills; initiative and responsibility; teamwork ability, high flexibility and capacity to work under pressure.