Proof of Concept Definition Form

System Test Report

Prepared by: Ansie van der Westhuizen

Department: Library Services

Contact details: [e-mail]

012 429 3426

System/Sub-system: Dspace / Unisa Institutional Repository

Date: 29 May 2008

Status Report – This reports on the results of the tests conducted on the implementation of the default Dspace software on the development server. After applying these changes and customisation requested in this report the functionality of the system should be evaluated once again. Please note that the Unisa Institutional Repository website will be dynamic and will have to be updated as new documents, for example online tutorials, questionnaires, links to other websites becomes available. (The content of this report has been discussed with Jeethend Ranjeeth on 29 may 2008. He understands the purpose of the screen captures and required customization. Supporting paper copies have been printed and given to Jeethend Ranjeeth. Required changes were indicated). Date required: These updates to the system are required at 23 June 2008

1. TESTING SCOPE

The testing focuses on the access, submissions, searching and administration functions of Dspace on the development server.

2. TEST CONDITIONS

The testing was conducted by staff members of Unisa Library. Dspace was installed on a development server and accessed via MS Internet Explorer.

3. TEST ANALYSIS FOR SCREEN LAYOUT, DESIGN, FUNCTIONALITY, ETC.

Add Unisa look and feel to all the screens see example of UP. Replace UP/Dspace with the Unisa logo and the name of the institutional repository, Unisa Institutional Repository.

This is the home page of the Unisa Institutional Repository.

Replace the text from “Unisa Dspace is live” to “Evaluation Instrument to be added soon” to:

Welcome to UIR, the Unisa Institutional Repository for open access to research outputs of the University of South Africa.

If you would like to become part of the UIR community or have inquiries, please contact Unisa IR Manager. (mail to: [e-mail]) Please remove telephone number.

Links in the right hand column to:

Open access initiatives (copy links from UPspace page – see example below )

Application form for community and collections (see example elsewhere in this report)

Contact details of repository manager (to be updated as needed)

Unisa logo should be removed from the top of this column

“Submit items to” … and further down should not be included at this stage. It will have to be updated once the tutorials, etc are available.

Example of UPspace

Change fonts of the list of communities to the same as those on example of UPspace – see below.

Example of UPspace

Application form for creating a community or collection. A complete paper copy was given to Jeethend Ranjeeth on 29 May 2008

Unisa’s Licence document

This document has to replace the default that is currently displayed by dspace:

SA Copyright Act 98 of 1978

Publisher’s Association of SA Copyright Issues

Electronic Communications and Transactions Act 25 of 2002

DALRO (Dramatic, Artistic and Literary Rights Organization)

Copyright Management for Scholarship (SURF)

Non-Exclusive Distribution License In order for UNISA Repository to reproduce, translate and distribute your submission worldwide your agreement to the following terms is necessary.

By submitting this license, you (the owner of the rights) grants to the UNISA the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (including the abstract) worldwide in print and electronic format and in any medium, including but not limited to audio or video. You agree that the UNISA may, without changing the content, translate the submission to any medium or format for the purpose of preservation. You also agree that the UNISA may keep more than one copy of this submission for purposes of security, back-up and preservation. You represent that the submission is your original work, and that you have the right to grant the rights contained in this license. You also represent that your submission does not, to the best of your knowledge, infringe upon anyone's copyright. If the submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant the UNISA the rights required by this license, and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission. IF THE SUBMISSION IS BASED UPON WORK THAT HAS BEEN SPONSORED OR SUPPORTED BY AN AGENCY OR ORGANIZATION OTHER THAN THE UNISA, YOU REPRESENT THAT YOU HAVE FULFILLED ANY RIGHT OF REVIEW OR OTHER OBLIGATIONS REQUIRED BY SUCH CONTRACT OR AGREEMENT. The UNISA will clearly identify your name(s) as the submitter of the submission, and will not make any alteration, other than as allowed by this license, to your submission.

All items in the UNISA Repository collection are subject to copyright. For more information on the SA Copyright, visit the SA Copyright Act No. 98 of 1978 (as amended) available at http://www.buys.co.za/publications/cyberlaw/CopyrightAct.htm

4.TEST SUMMARY

FUNCTIONS TESTED	WORKING	REQUIRED UPDATE	REMARKS
Submissions
Access Dspace
Log in to Dspace
Create password
Submit item to collection
Describe item 1
Describe item 2
Describe item 3
Upload file
Another file
Verify
License		Insert Unisa’s license document
Complete
Receive task via email
Tasks in pool
Accept task
Approve, etc
Editing metadata
Submission form		Edit to include list of elements
Persistant handle		Error when trying to open
Email notifications when available
Dublin core registry update		Error when trying to update
Administration
Edit
Item mapper
Edit submitters
Define communities and collections		Cannot delete communities once defined
Register /remove submitters
Searching
Authors
Titles
Browsing
Item mapper

GENERAL REMARKS

The customization of UPspace should be applied to Unisa Institutional Repository (UIR).

The Unisa logo should replace that of the University of Pretoria and Unisa Institutional Repository (UIR) UPspace .

New documents and changes, for example, contact details, FAQ, guidelines, online tutorials, information brochures, application forms, policy documents etc. should be added continuously as required, when required.

ACKNOWLEDGEMENTS

The Insitutional Repository Team wish to express their gratitude to the following parties

Library staff members from Describing, Personal Librarians and Application support, as well as Unisa Art Gallery, Unisa Press and other academic staff for and enthusiastic participation in this evaluation exercise;

Our colleagues from University of Pretoria are acknowledged for their assistance and willingness to share their expertise;

The expert team at ICT for their positive attitude, patience with our steep learning curve and ongoing support .

Ansie van der Westhuizen 29 May 2008