Psg milan, 6th of july 2007

1Leaders and RENAISSANCE Annex 1 requirements

1.1INSIGHT: STructure management

WP4: Renaissance coordination
Leader : HESPUL
WP4 : Local coordination Leader (community level)
Lyon		Zaragoza			Milano
Hespul		Ayto Zaragoza			Lombardia (LOM)
SubWP4.1. Local Dissemination and Promotion				SubWP4.2. Common Dissemination Activities
Lyon	Zaragoza		Milano	Lyon	Zaragoza	Milano
Grand Lyon	Ayto Zaragoza		LOM	Hespul	Ayto Zaragoza	LOM

1.2Expected deliverables

1.2.1Expected Deliverables for full project

WP	Action (FULL PROJECT)	Deliverable number	Timescale
4.1	A high profile launch event in each community (3 in total)	D4.1.1.	Month
4.1	Publication (to the internet and limited print run) of a project presentation for non specialists describing the project	D4.1.2	Month
4.1	Plan for Disseminating Knowledge throughout the lifetime of the project for the consortium: linked to other Commission Concerto actions, to include a branding strategy, a list of media contacts for disseminating press releases, and opportunities for linkage to EXPO, IEA and other international initiatives. Updates to be undertaken annually	D4.1.3	Month
4.1	A Renaissance project website: to promote the project with reciprocal links to other major initiatives and to act as a project communications base	D4.1.4	Month
4.1	Annual progress report: development work in each community, achievements, barriers and lessons learnt to be included with annual EC report and placed on the project website	D4.1.5	Month
4.1	Final report: Evidence of achievements and practice changes made as a result of the work done	D4.1.6	Month
4.2	Annual progress report: development work in each community, achievements, barriers and lessons learnt to be included with annual EC report and placed on the project website	D4.2.1	Month
4.2	Final report: Evidence of achievements and practice changes made as a result of the work done	D4.2.2	Month and onwards

1.2.2Expected Deliverables for months 13-30 (from November 2006- until march 2008)

WP	Action	Deliverable number	Timescale
4.1	High profile launch event in each country	D4.1.1.	Month 12-18
4.1	Publication to the internet of a project presentation for non specialists	D4.1.2	Month 14
4.1	Development of full dissemination strategy: for the lifetime of the project linked to Commission Concerto actions, and to include a branding strategy, a list of media contacts for disseminating press releases, and opportunities for linkage to EXPO, IEA and other international initiatives	D4.1.3	Month 18
4.1	Renaissance project website set up	D4.1.4	Month 15
4.1	Production of a promotional brochure for communities and stakeholders signposting the website	D4.1.5	Month 15
4.1	Production of a press pack with background information, vision, testimonials	D4.1.6	Month 18
4.2	Set up of online information systems in collaboration with the EC	D4.2.1	Month 14
4.2	Participation in contractor’s meetings and conferences in association with the EIE and other relevant programmes, EU wide exhibitions etc	D4.2.2	Month 9 and onwards
4.2	Contribution to the preparation of EC level brochures and other media, websites, newsletters etc on the Concerto + initiative, contribution to the implementation of the EU Buildings Directive	D4.2.3	Month 9 and onwards
4.2	Participation in the organisation of common training activities	D4.2.4	Month 14 and onwards

2Plan for using and disseminating knowledge: the Knowledge Management (KM)

This will be a fundamental aspect of the projects overall success.

2.1aim and content of the Knowledge Management (KM)

It is anticipated that in order to facilitate knowledge sharing, an information technology based knowledge management (KM) system will be implemented following basic principles:

Objectives for a KM system for Renaissance

• 
  To enhance the effectiveness and productivity of the project teams by simplifying the project management processes
  
• 
  To promote the acquisition, sharing and usage of information generated in the project by the teams and through networks of partners and observers
  
• 
  To create innovation among the project teams, by facilitating the creation of new knowledge
  
• 
  A way to improve communication flows between project teams
  
• 
  To allow improved decision making for the individual teams and for the project co-ordinators, which will be based on a real and up to date understanding of the project outputs, strengths, weaknesses and management processes
  
• 
  A system to facilitate the capture and dissemination of best practices and project achievements
  
• 
  A way to reduce research costs within the project by allowing greater collaboration between academics and project teams
  
• 
  A way to reduce delays by facilitating the transfer of information, work on joint papers and reports, sharing materials such as presentations, images, methodologies etc
  

Careful considerations will also be given to:

1. 
   Information Technology systems (IT systems) (project specific databases and libraries of information)
   
2. 
   Formal and informal structures (structures to allow people to interact naturally to share tacit knowledge will be essential; Horizontal thematic cross-border informal exchanges among interested partners)
   
3. 
   Specific KM Tools (transfer of best practice and creation of centres of excellence)
   

TO BE DONE (by PSG):

To establish means to measure the success of the KM system and degree to which new knowledge is created and leveraged into the project.

2.2Exploitable knowledge

2.2.1Description of renaissance expected results (R&D) (to be completed/précised/amended)

WP	Type of knowledge	Description
WP1
WP1.1
WP1.2
WP1.3
WP1.4
WP1.5
WP2
WP2.1
WP2.2
WP2.3
WP3
WP3.2.1 (RUE)
WP3.2.2 (RES)
WP3.3.1 (RUE)
WP3.3.2 (RES)

2.2.2Target groups (to be completed/précised/amended)

WP	Target groups
Deciders
	Local authorities
	Educational institute boards
	etc…
Professionals
	Financial actors
	Builders
	etc…
Actors
	Architects
	Engineers/ Technical
	Site workers
	Renaissance project Partners
	etc…
Users
	Occupiers
	Large public
	etc…
Propagators
	Teachers
	Students (University)
	Pupils (secondary schools)
	etc…

2.3Dissemination of knowledge

2.3.1Suggested list of “means to disseminate” (to be completed/précised/amended)

Means to disseminate	Declination	Scale of dissemination	Timescale/date
Website	on-line communication, on-line database; etc.
Publication	Academic literature; large public articles/brochures,
Media	Press conferences; newspaper articles; Interviews;
Events	High Profiles conferences (Expo 2008 in Zaragoza; proposed international conference in Milan– date ? 2008) Exhibitions,
Training sessions	Conferences; Seminars;
Networking amongst larger communities	Concerto Plus, SAVE Network; IEA Energy task;
Other tools

2.3.2Strategies (to be completed/précised/amended)

Function	Target group	Knowledge (i.e. type/support of the information)	Means to disseminate (Tools)	Scale (local, national, EU, international)
Incite/ inspire	Local and national deciders		Seminars, conferences, official meetings
Inform
Raise awareness	Large public- citizens- users	Participation to a specific and ecological action-project – personal involvement	Local Website www.
Educate/ Teach
Diffuse	Large public- citizen- users
Demonstrate
Replicate	Local and national deciders

Some other suggested ideas to develop common activities of dissemination (from the Milano discussion):

• 
  Between Renaissance partners
  
• 
  To integrate Renaissance promotional activities in already existing and planned meetings (locally, nationally, internationally), in order to optimise its dissemination (Lyon)
  
• 
  To better explode existing networks, like Eurocities- or the city network on Climate change (suggestion: ICLEI - http://www.iclei.org; C40 -http://www.c40cities.org; Climate Alliance - http://www.climateforchange.net; etc.)
  

3Publishable results

3.1Already accomplished

To be fulfilled by each Renaissance Communities

3.2To be done

3.2.1Brochures

3.2.2Training results

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