Request for proposals for a proposed botanical garden in settlers park st georges park victoria park dodd’s farm



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PUBLIC HEALTH DIRECTORATE
REQUEST FOR PROPOSALS FOR A PROPOSED BOTANICAL GARDEN IN SETTLERS PARK – ST GEORGES PARK – VICTORIA PARK – DODD’S FARM

CONTRACT ENQUIRY NO.: 369/1/2011-2012

TENDERER




TELEPHONE / FACSIMILE







CLOSING DATE





NOVEMBER 2011

ISSUED BY:

Nelson Mandela Bay Metropolitan Municipality

Public Health Directorate

Environmental Management Sub-directorate

PO Box 11

PORT ELIZABETH

6000

Contact Person: Mr J Mkosana

Tel: +2741 506 5464

TABLE OF CONTENTS

DISCLAIMER 3

IMPORTANT NOTICE 3

1. INTRODUCTION 3

2. LEGAL ISSUES AND REQUIREMENTS 4

3. GENERAL INFORMATION 5

3.1 Location

3.2 Site information

3.3 Title deed and town planning restrictions

3.4 Civil services available

3.5 Existing facilities

3.6 Existing initiatives

4. ENVISAGED DEVELOPMENT 13

4.1 Introduction

4.2 Suggestions for type of facilities suitable for the Botanical Garden

4.3 Access

4.4 Development platform and envelope (height, size etc.)

5. ADDITIONAL INFORMATION 21

6. TOURISM POTENTIAL 21

7. ENVIRONMENTAL REQUIREMENTS 22

7.1 Background

7.2 Environmental management principals

7.3 Generic requirements

7.4 Location based requirements

8. MINIMUM CRITERIA FOR PROPOSAL DOCUMENT 24

8.1 Functional and Spatial requirements

8.2 Legal requirements

8.3 Financial requirements

9. EVALUATION 28

10. SWORN STATEMENTS 29

11. GENERAL TERMS 30

12. APPOINTMENT 30

13. CLOSING DATE, TIME & VENUE FOR SUBMISSIONS 31

14. ENQUIRIES 31

ANNEXURE “A” - Functionality criteria score sheet 31

ANNEXURE “B” - Applicant affidavit 24

ANNEXURE “C” - BEE affidavit 34

ANNEXURE “D” - Certificate of independent bid determination 41

ANNEXURE “E” - Suggested pro-forma for budgeted income statement 45


DISCLAIMER


This RFP has been prepared for the purpose of providing information to interested parties and allowing them to respond to it as part of the tender process of the Nelson Mandela Bay Metropolitan Municipality (NMBMM).

The NMBMM accepts no liability for any loss incurred by any person(s) due to events or actions taken as a consequence of the preparation and dissemination of this RFP document.

The NMBMM accepts no responsibility for the fairness, accuracy or completeness of any information or opinions, for any errors, omissions or mis-statements, negligent or otherwise, made by any person in this RFP document or any written or oral communication transmitted or made available at any time to an interested party or its advisers.

IMPORTANT NOTICE


Interested Parties are to note that the submission of any Proposal does not confer any right or expectation on any party that the NMBMM will accept any specific Proposal.

Any person submitting any Proposal agrees that the NMBMM shall be entitled to utilize any Intellectual Property contained in such Proposal and such party waives and abandons any claim of copyright and/or any other rights in respect of any such Intellectual Property.



The only, lowest or any proposal will not necessarily be accepted and the NMBMM reserves the right to accept the whole or any portion of any proposal and/or to withdraw this Request for Proposals.

  1. INTRODUCTION



    1. The purpose of this Request For Proposals (RFP) is to invite interested parties (Applicant/s) to submit proposals for the development of a botanical precinct/garden, to include Settler’s Park, St George’s Park, Victoria Park and Dodd’s Farm (the Reserve), in a Joint Venture (“JV”) with a Community Group or Entity (to be selected by the NMBMM pursuant to a separate competitive bidding process) in exchange for which development the JV will be granted a long term lease of the properties constituting the Reserve to enable the JV to use, manage and control the existing facilities situate on the properties (and the facilities to be established on the properties in terms of the proposal) in terms of the envisaged lease for the JV’s own account.



    1. To encourage and ensure the involvement of the local community in the envisaged project, the NMBMM has called for an Expression of Interest from Community Groups or Entities situated in close proximity to the Reserve and it is envisaged that the successful Applicant and the successful Community Group or Entity will form a JV on a 74%(Applicant)/26%(Community Group or Entity) equity ownership basis under which to contract with the NMBMM subject to the Community Group or Entity being in a position to contribute its required equity funding of the envisaged JV. In this regard, Applicants are advised that the possibility exists that the Development Bank of South Africa and/or, the Eastern Cape Development Corporation and/or various Development Financing Institutions may well be prepared to consider financing the envisaged Project although no guarantees are furnished or to be implied in this regard.



    1. It is accordingly a prerequisite that any interested party intending to respond to this RFP shall be prepared to conclude a Joint Venture agreement with the Community Group or Entity to be selected by the NMBMM.



  1. LEGAL ISSUES AND REQUIREMENTS



    1. The properties constituting the Reserve and identified in 3 below are currently registered in the name of the Regional Services Council – PE and a prerequisite to any award to be made in terms of this RFP is that a vesting transfer be registered in relation to the properties to reflect the NMBMM as owner thereof.



    1. Any award to be made under this RFP shall furthermore be subject to such consents as may be required in terms of the Title Deeds under which the properties are held and the removal of such restrictive conditions contained therein which are inconsistent with the envisaged development.



    1. To the extent that three separate properties constitute the Reserve, the NMBMM shall reserve the right in any lease to be concluded pursuant hereto (and the establishment of the JV referred to above) to consolidate such properties.



    1. Any lease and the grant of any rights to use, control and manage the properties pursuant hereto (which shall be in favour of the JV) shall be subject to the prior compliance with the provisions of the Local Government: Municipal Finance Management Act 56 of 2003 and the Regulations promulgated thereunder and in particular, the Asset Transfer Regulations 2008.



    1. The envisaged lease between the NMBMM and the JV (to be formed by the successful Applicant and the successful Community Group or Entity) shall consist of, inter alia, three phases, the first phase being for a period of one year from the date of conclusion thereof within which period the Applicant shall be obliged to acquire such consents, permissions or approvals as may be statutorily and/or otherwise required to undertake the development upon the properties. Phase two shall be for a period of two years commencing after phase one within which period the Applicant shall be obliged to undertake and complete its proposed development of the properties and phase three shall commence thereafter and endure for a period of thirty (30) years.



  1. GENERAL INFORMATION (MAT)

a. Location


SETTLERS PARK

DODD’S

FARM

VICTORIA

PARK

ST GEORGES

PARK


b. Site information

Status of Nature Reserve: Settlers Park is a Declared Nature Reserve

ERF/FARM NO

TITLE DEED

ZONING

EST. SIZE

OWNER



DODD’S FARM


Erf 2, Walmer

T6129/1978

Public Open Space & Transportation 1

1.6565ha

NMBMM

Erf 3, Walmer

T21225/1972

Public Open Space & Transportation 1

2.4027ha

NMBMM

Erf 4, Walmer

T6129/1978

Public Open Space & Transportation 1

1.1018ha

NMBMM

Erf 5, Walmer

T6129/1978

Public Open Space & Transportation 1

7940sqm

NMBMM

Erf 6, Walmer

T6129/1978

Public Open Space & Transportation 1

1.9778ha

NMBMM

Erf 7, Walmer

T6129/1978

Public Open Space & Transportation 1

1.3087ha

NMBMM

Erf 8, Walmer

T6129/1978

Public Open Space & Transportation 1

1.0600ha

NMBMM


SETTLERS PARK


Undefined area of Portion of remainder Farm 29 (Erf 268, Mill Park)




Public Open Space

Extent required = unknown

(Total farm 12.0189ha)



NMBMM

Erf 1055, Mill Park

G233/1970

Public Open Space

2502sqm

NMBMM

Erf 934, Mill Park

T11735/1957

Public Open Space

33.8619ha




Erf 935, Mill Park

T13409/1967

Public Open Space

4.4625ha

NMBMM

Erf 936, Mill Park

T13409/1976

Public Open Space

6.9979ha

NMBMM

Undefined area of remainder of Erf 1935,

Walmer


T7321/1967

T17069/2001



Public Open Space

Private Open Space



457.3899ha

NMBMM

Undefined area of remainder of portion of farm nr. 35




Public Open Space and Institutional 3

Extent undetermined

NMBMM

Erf 7, South End

T11650/1951

Community 3

3.4514ha

NMBMM

Erf 19, South End

T42338/1984

Public Open space

1852sqm

NMBMM

Erf 96, South End

T8048/1896

Public Open Space

1.5223ha

NMBMM

Erf 144, South End




Public Open Space

1.4409ha

NMBMM


ST GEORGES PARK


Erf 3182, Port Elizabeth, Central

PEF1-91/1864/T36189/

2006


Private Open Space

Public Open Space

Community 1

Community 3



Extent required = +-12.4664ha (total erf 28.0789ha)

NMBMM





Extent of property to be confirmed by surveyors


Portion of Portion 1 of the Farm 32, South End (Victoria Park Lands)




Undetermined

Extent required = +-14.0399ha (total farm 30.2347 ha)

NMBMM

c. Title deed and town planning restrictions

  • Copies of the Title Deeds under which the properties are held are available on request.

  • It shall be the responsibility of each Applicant to ensure that its envisaged development of the properties does not contravene any applicable Town Planning restrictions.

  • Existence of fuel pipe line and graves (asian and coloured community) within the portion abutting the airport at Victoria Park. Their location need to be determined.

  • A plan of the lease area for the basket courts is avialable that need to be excluded from Victoria Park

  • Boy’s scouts’ cottage at St Georges Park will need to be discussed and resolved whether the boundary of the botanical precinct reserve will include the cottage.

  • NMBMM offices in St Georges Park and Victoria Park are not included in the RFP

d. Civil services available


A

B

C

Settlers Park with Node A, B and C


  • at node A (Settlers Park – Conference Facility and Interpretation Centre)

    Service

    Available

    Capacity and point of availability

    Water

    Yes

    Unknown

    Electricity

    Yes

    Unknown

    Water bourne sewer

    Yes

    Unknown

  • at node B (Settlers Park - Tea garden)

    Service

    Available

    Capacity and point of availability

    Water

    Yes – Possible connection at node A

    Unknown – Possible connection at node A

    Electricity

    Yes – Possible connection at node A

    Unknown – Possible connection at node A

    Water bourne sewer

    Unknown

    Unknown – Possible connection at node A

  • at node C (Settlers Park – Restaurant)

Service

Possible municipal connection

Capacity and point of availability

Water

Yes

Unknown – Investigate municipal connection

Electricity

Yes

Unknown – Investigate municipal connection

Water bourne sewer

Unknown

Unknown – Investigate municipal connection


E

F

St Georges Park with Node D, E, F and G

D

G


  • at node D (St Georges Park – Kiosk)

    Service

    Possible municipal connection

    Capacity and point of availability

    Water

    Yes

    Unknown – Investigate municipal connection

    Electricity

    Yes

    Unknown – Investigate municipal connection

    Water bourne sewer

    Yes

    Unknown – Investigate municipal connection

  • at node E (St Georges Park – Offices)

    Service

    Possible municipal connection

    Capacity and point of availability

    Water

    Yes

    Unknown – Investigate municipal connection

    Electricity

    Yes

    Unknown – Investigate municipal connection

    Water bourne sewer

    Unknown

    Unknown – Investigate municipal connection

  • at node F (St Georges Park – Parking area)

    Service

    Possible municipal connection

    Capacity and point of availability

    Water

    Unknown

    Unknown – Investigate municipal connection

    Electricity

    Unknown

    Unknown – Investigate municipal connection

    Water bourne sewer

    Unknown

    Unknown – Investigate municipal connection

  • at node G (St Georges Park – Event space)

Service

Possible municipal connection

Capacity and point of availability

Water

Yes

Unknown – Investigate municipal connection

Electricity

Yes

Unknown – Investigate municipal connection

Water bourne sewer

Unknown

Unknown – Investigate municipal connection


Victoria Park with Node G


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