Request for proposals for the maitlands nature reserve

10. SWORN STATEMENTS

All Applicants shall be obliged to submit a sworn statement in accordance with either Annexure “B” or “C” hereto confirming his/her/its historically disadvantaged status, gender, disability (if applicable), age and domicile.

All Applicants shall further in such sworn statement:

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  Declare any conflict of interest which they may have in respect of the transaction for which the proposal is submitted and declare where it is in the Service of the State as referred to in the NMBMM’s Supply Chain Management Policy.
  

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  Furnish their Income Tax reference numbers, VAT registration numbers and identification or registration numbers.
  

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  Confirm whether it has been convicted for fraud or corruption within a five year period prior to submission of its proposal.
  

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  Confirm whether it has been engaged in any government contract within a five year period prior to the submission of its proposal.
  

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  Confirm that it has no outstanding tax obligations or has made arrangements to meet its outstanding tax obligations to the South African Revenue Services, which fact shall be verified by a certificate issued by the South African Revenue Services.
  

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  Disclose whether it is in arrears (or if it has failed to make suitable arrangements with the NMBMM to settle such arrears) in respect of any charges payable in terms of Section 118 of the Municipal Systems Act.
  

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  Failure to submit the required sworn statement, or the submission of a false statement, shall render a proposal null and void.
  

11. GENERAL TERMS

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  All amounts quoted by the Applicant must be quoted exclusive of VAT however the rate of VAT applicable at the time of invoicing will apply in respect of the agreement to be concluded with the successful Applicant.
  

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  Applicants shall not be permitted to sub-contract any work or item, without the written approval of the NMBMM.
  
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  Any Applicant:
  

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  having a conflict of interest in respect of the transaction for which the proposal is submitted or in the Service of the State as referred to in the NMBMM’s Supply Chain Management Policy; and/or
  

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  having been convicted for fraud or corruption within a five year period prior to the submission of its proposal; and/or
  

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  who has willfully neglected, reneged on or has failed to comply with a government or local government contract within a five year period of the submission of its proposal; and/or
  

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  has outstanding tax obligations to the South African Revenue Services in respect of which arrangements have not been made;
  

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  is in arrear in respect of charges payable to the NMBMM in terms of Section 118 of the Municipal Systems Act and has failed to make suitable arrangements to settle such arrears; and/or
  

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  Failing to submit Annexure “D” duly completed and signed and/or whose submissions in Annexure “D” are false; shall be barred from applying.
  

12. APPOINTMENT

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  Any appointment pursuant to this RFP shall be subject to the conclusion of an agreement between the NMBMM and the JV to be established between the successful Applicant and the successful Community Group or Entity (to be selected by the NMBMM pursuant to a separate competitive bidding process) upon terms and conditions acceptable to the Accounting Officer of the NMBMM and the NMBMM shall be entitled to negotiate the final terms of any such contract provided that it is not done to the prejudice of any other competing Applicants.
  

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  Should any successful Applicant fail to sign any required agreement pursuant to this proposal within 30 (thirty) days of date of dispatch of written notification that its proposal has been accepted, the NMBMM shall be entitled, but not obliged, to regard such Applicant's proposal and any award thereof as null and void.
  

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  The successful Applicant and JV shall be required to be registered on the database of the NMBMM with the accredited service provider, currently being Quadrem (Contact details: Help Desk – 0861 225 577). Failing which the NMBMM shall be entitled, but not obliged, to regard such Applicant's proposal as null and void.
  

“Annexure A”

Functionality Criteria Score Sheet – to be included in proposal, and completed where applicable. Mark as Annexure A. Applicant to note the numbering of returnable annexures as described in this table.

	CRITERIA	Potential Score	Applicant Score (for administrative use only)
1	Eco-tourism operating experience: The Applicant has more than five (5) year’s experience in operating an ecotourism facility or establishment. Yes/No Proof of this statement if the answer is Yes is to be attached marked “Annexure F”	10 10
2	Project conceptualisation: Spatial plan and aesthetics: Quality of conceptual site layout plan indicating overall spatial concept (conceptual site layout plan to be annexed marked “Annexure G”) Level of integration with environment and existing surroundings (as indicated in the conceptual site layout plan) Quality of architectural language (annexed marked “Annexure H”) Appropriateness of proposed facilities within the context of the RFP	25 10 5 5 5
3	Operating model and environmental issues: Proposal indicates acceptable tourism and hospitality industry practices Proposed development takes cognizance of environmental considerations as alluded to in the RFP Overall proposal indicates an understanding of the environmental issues relevant to the management and maintenance of the nature reserve and facilities to be situated thereat	15 5 5 5
4	Market Assessment: Financial viability and sustainability: Proposal indicates an understanding of the tourism potential and profile in the NMBMM Proposal clearly indicates the tourism target market segment for the proposed development and nature reserve Budgeted income statement to be annexed marked “Annexure E” clearly indicates the expected revenue and expenditure components to be derived and incurred in relation to the proposed development The proposed marketing strategy of the Applicant in relation to the facility, annexed hereto marked “Annexure I” clearly indicates an acceptable marketing strategy Ten year projected financial statements indicating, inter alia, the Applicant’s source and application of funds and attached hereto as “Annexure J”	30 5 5 5 5 10
5	General Considerations: Economic impact of the project (i.e. job creation, economic impact etc.), a summary of which is to be attached hereto marked “Annexure K” The Applicant has understood and has addressed all issues in the RFP and has developed and submitted a comprehensive, viable, well researched, logical, realistic and achievable proposal	10 5 5
6	Extended Public Works Programme: Identify labour intensive construction activities / works Design labour intensive construction activities / works in order to optimise / maximise employment of unskilled labour from surrounding communities on the project	10 5 5
	TOTAL SCORE	100