Request for proposals for the maitlands nature reserve

4.4 Development platform and envelope (height, size etc.) and spatial requirements

• 
  General:
  

1. 
   Use “Infrastructure Guidelines for Nature Reserves and Natural Open Spaces of Nelson Mandela Bay” as basis for the development of all buildings and signage
   
2. 
   Orientate buildings north-south as far as possible
   
3. 
   Rectangular shaped buildings preferred
   
4. 
   Use “green” building design methods as far as possible (natural cross-ventilation, optimize daylight usage; use shading where necessary to protect against sun exposure, recycling at commercial developments, etc.)
   
5. 
   All facilities must be disabled friendly
   
6. 
   Provide pathways as per Environmental Requirements
   
7. 
   Provide signage as per Environmental Requirements
   

• 
  Height:
  

1. 
   Mostly single storey with limited double storey elements
   
2. 
   Maximum height for double storey = 8,5m above the lowest point of the building on the site (natural ground level)
   

• 
  Size / footprint:
  

1. 
   Footprint to have the smallest possible impact on environment. New buildings to be located in “disturbed” areas as far as possible with indoor spaces linked to outdoor (covered) areas.
   

5. ADDITIONAL INFORMATION

Studies completed and available with this document in electronic format on a cd:

• 
  DOCUMENT 1: Draft Feasibility study: Future Development and Improvement: Maitland Mouth Resort and Nature Reserve by the Nelson Mandela Bay Municipality by SRK-Consulting. February 2007.
  

• 
  DOCUMENT 2: Infrastructure Guidelines for Nature Reserves and Natural Open Spaces of Nelson Mandela Bay. Prepared on Behalf of the Nelson Mandela Bay Municipality by SRK-Consulting. April 2008.
  

• 
  DOCUMENT 3: Draft Biophysical and Land Use Analysis and Assessment Plan for the Maitland Mouth Resort and Nature reserve. Prepared on behalf of the Nelson Mandela Bay Municipality by SRK-Consulting. September 2009.
  

• 
  DOCUMENT 4: NMBM Transactional Advisor Synthesis Report. Prepared for Environmental Management by Peter Miles. November 2009.
  

• 
  DOCUMENT 5: Commercial Criteria to Consider for the Financing of Broad Based Economic Empowerment (BBEE) for Eco Tourism Projects in the NMBMM. Prepared for the Nelson Mandela Bay Metropolitan Municipality by Rand International Capital.
  

6. TOURISM POTENTIAL

Tourism Fact Sheet

TOURISM FACT SHEET SA AND NELSON MANDELA BAY 2008
Total Foreign Arrivals SA	9.6 million
Total Foreign Direct Spend in SA	R74.20 billion
Total Foreign Direct Spend in EC	R 3.80 billion
Average Length of Stay in SA	8.2 nights
Total Bed nights spent in SA	75.3 million
Total Bed nights spent in EC	3.9 million
Direct employment in tourism SA	438,500
Direct employment in tourism EC	22,456
Indirect employment in tourism SA	603,200
Indirect employment in tourism EC	30,891
Total Direct Domestic Spend in SA	R25.80 billion
Total Direct Domestic Spend in EC	R 3.10 billion
Number of Domestic Trips Undertaken in SA	33.0 million
Number of Domestic Trips Undertaken in EC	4.8 million
Number of Domestic Tourists in SA	14.0 million
Average number of nights spent in SA	4.5 nights
Average number of nights spent in EC	5.0 nights
Total Annual Domestic Bed nights spent in SA	149.0 million
Total Annual Domestic Bed nights spent in EC	26.4 million
Hotels Average Room Occupancy in SA	56.0%
Hotels Average Room Income in SA	R772.80
Caravan Parks & Camping Sites Average Site Occupancy in SA	10.3%
Caravan Parks & Camping Sites Average Site Income in SA	R235.40
Guest Houses & Guest Farms Average Room Occupancy in SA	63.7%
Guest Houses & Guest Farms Average Room Income in SA	R364.50
Port Elizabeth Airport Aircraft landings 2007	30,630
Port Elizabeth Airport Departing Passengers 2007	724,000
Port Elizabeth Airport Current Passenger Capacity	2 million
Nelson Mandela Bay Number of Accommodation Establishments	391
Nelson Mandela Bay Number of Rooms	6 646
Nelson Mandela Bay Number of Beds	15 808
Nelson Mandela Bay Number of Restaurants	318
Nelson Mandela Bay Number of Conference Facilities	95
Nelson Mandela Bay Number of Conference Seats	23 603
Nelson Mandela Bay Leading Tourist Attraction	The Boardwalk
Average Number of Annual Visitors to the Boardwalk	3 million
4 of the 5 Global Biomes can be found in the EC 7 of the 8 South African Biomes can be found in the EC Eastern Cape is home to the ‘Big Seven’ Wildlife Species

(Source: Kyle Business Projects from various SA reports and surveys)

7. ENVIRONMENTAL REQUIREMENTS

7.1 Background
The NMBMM is continually striving to redress the legacy of apartheid. One component of this has been the adequate provision of Public Open Spaces within residential areas inhabited by:

1. 
   historically disadvantaged and
   
2. 
   physically challenged citizens
   

A cursory look at the NMBMM Parks and Nature Reserves in these areas shows, for example, that an enormous imbalance exists between the residents access to developed nature reserves in various areas of the Metro. Various legislation including the Local Government: Municipal Planning and Performance Management Regulations (August of 2001) as well as the Land Use Management Bill (June of 2002) now require that the Metro’s strategic and local planning initiatives redress this imbalance through spatial reconstruction of the municipal area.

It is however important to reiterate that the natural heritage of Nelson Mandela Bay is unparalleled in a Metropolitan Municipality and something of which the NMBMM can be justifiably proud. The need to conserve this extraordinary biodiversity is enshrined in National and Provincial legislation and requires action from all stakeholders within the municipality. Through that approach of protecting biodiversity assets, infrastructure development accompanied with provision of access to NMBMM’s natural resources by the current and future generation should be recognized.

7.2 Environmental Management Principles
These principles are embedded in the Infrastructure Guidelines, Conservation Development Framework (CDF) and other legislative frameworks of other sector departments.

7.3 Generic Requirements

• 
  Undertaking an Environmental Impact Assessment, in terms of the Regulations of the National Environmental Management Act 1998 (NEMA - Act 107 of 1998) and other NEMA based legislation as and when applicable.
  
• 
  Any envisaged sinking and use of boreholes will be subject to obtaining the necessary permits from the Department of Water Affairs.
  
• 
  Footpaths – joint agreement between the Applicant and the NMBMM on network of paths and maintenance.
  
• 
  NMBMM will undertake alien invasive plant clearing and fire prevention research as part of the biodiversity management.
  
• 
  Applicant will need to fence the high-impact areas depending on the nature of development (whether introduction of animals is required or not; and for security purposes or division of recreational activities).
  
• 
  Applicant to contribute towards the security of the natural networks through its own security staff and/or through contributing towards the Ranger Program.
  
• 
  Sewage may not be treated on-site, unless the development would integrate sewage treatment as a sustainable design feature, provided that any return flow to the rivers meets DWA Special Water Release standards.
  
• 
  Storm water from any developed areas will need to be held on site as is feasible (harvesting of rain water or any green technology to divert storm water for other alternative uses), so as to prevent increased flooding to the rivers.
  

7.4 Location based requirements

• 
  All footpath upgrades must be done in consultation with the NMBMM, with the necessary erosion control measures.
  
• 
  Applicant can consider introducing non-extra-limital game species, subject to the necessary studies to determine appropriate species, stocking densities and animal husbandry. The Applicant will have to supply this expertise.
  

8. MINIMUM CRITERIA FOR PROPOSAL DOCUMENT

8.1 Functional and Spatial requirements

The Applicant is to provide the following and annexed as indicated.

• 
  Overall spatial concept and preliminary site layout plan, marked as Annexure “G”
  

The purpose of this annexure is for the Applicant to illustrate the overall spatial concept through the site layout plan (location of proposed facilities and amenities on the landscape and their description) and also explain the level of integration of the proposal with the environment and existing context.

The Applicant is to provide a Site Development Plan to form part of the A3 document (larger drawings to be folded to A3 format) with the following information:

1. 
   Locality plan indicating the position of the building(s) in relation to the larger nature reserve at a scale of no less than 1:1000.
   
2. 
   Site layout plan indicating positions and areas of building(s) at a scale of no less than 1:500.
   
3. 
   Conceptual services layout: use site plan format to indicate each on a separate page:
   

• 
  Storm water layout
  
• 
  Drainage layout (runs and connections)
  
• 
  Parking layout (number of parking bays as per NMBMM regulations) and access
  
• 
  New vegetation including a list of trees and plants
  
• 
  Disturbance of existing vegetation
  
• 
  Walkways
  
• 
  Refuse and delivery areas
  
• 
  Use of external lighting (if any).
  

4. 
   Site layout plan must indicate areas (footprint) and usage of each room.
   
5. 
   A conceptual section through each building indicating the maximum height (measured from the lowest point of the building to the highest point of the roof) above natural ground levels and efforts made to keep building height as low as possible in relation to the slope of the natural ground level.
   

• 
  Impression of the architectural language used, marked as Annexure “H”
  

The purpose of this annexure is for the Applicant to illustrate the overall architectural language to be used in the design and illustrate awareness of existing guidelines and documentation in this regard (see 5. POLICY AND ENVIRONMENTAL FRAMEWORK) and how the spatial concept will be carried through to the use of materials and the integration of the project with the landscape and materials.

1. 
   Conceptual list of basic finishes indicating materials to be used including window and door frames, balustrades, all exterior finishes and other items that will be visible from the outside of the building.
   
2. 
   A “green”schedule listing and illustrating passive and active methods used to reduce the carbon footprint of each building. For example:
   

Passive: orientation, location, natural ventilation, shading devices, materials etc.

Active: rain water harvesting, solar heating/cooling, grey water recycling etc. Also indicate how these devices would be hidden from the public eye or used as part of the aesthetics of the building.

8.2 Legal requirements

• 
  The following documents are required from the Applicant;
  

ALL APPLICANTS: Proposals signed by an Agent or representative:

Proposals signed by an agent must be accompanied by a duly authorized Power of Attorney and those signed on behalf of a Company, Close Corporation or Trust, must be accompanied by a certified extract of the Company’s, Close Corporation’s or Trust’s minutes in terms of which such signature is authorized.

Proposals submitted by an INDIVIDUAL shall be accompanied by certified copies of:

1. 
   The individual/s identity document; and
   
2. 
   A SARS Tax Clearance Certificate issued in respect of Good Standing.
   

Proposals submitted by a COMPANY shall be accompanied by certified copies of:

1. 
   The Company’s Memorandum and Articles;
   
2. 
   The Company’s Certificate of Incorporation;
   
3. 
   The Company’s Certificate to commence business;
   
4. 
   The Company’s current CM29 or CIPRO Certificate reflecting the Company’s current Directors;
   
5. 
   A Certificate by the Auditor of the Company confirming the issued share capital of the Company and the beneficial owners of such issued share capital;
   
6. 
   The Identity Documents of all Directors and all shareholders and in the event of such shareholders being a Company, Close Corporation or Trust, the information required in respect of such entities as is contained herein; and
   
7. 
   A SARS Tax Clearance Certificate issued in respect of Good Standing.
   

Proposals submitted by a CLOSE CORPORATION shall be accompanied by certified copies of:

1. 
   The Close Corporation’s Founding Statement and all amending Founding Statements or a currently dated CIPRO Certificate reflecting the Members of the Close Corporation;
   
2. 
   The Identity Documents of all Members of the Close Corporation.
   
3. 
   The Identity Documents of all Members of the Close Corporation and in the event of such members being a Trust, the information required in respect of such entities as is contained herein.
   
4. 
   A SARS Tax Clearance Certificate issued in respect of Good Standing.
   

Proposals submitted by a TRUST shall be accompanied by certified copies of:

1. 
   The Trust Deed and any amendments thereto;
   
2. 
   The Trust’s Letters of Authority and endorsements thereto;
   
3. 
   The Identity Documents of all Trustees;
   
4. 
   The Identity Documents of all Beneficiaries and in the event of such beneficiaries being a Company, Close Corporation or Trust, the information required in respect of such entities as is contained herein.
   
5. 
   A SARS Tax Clearance Certificate issued in respect of Good Standing.
   

Proposals submitted by JOINT VENTURE VEHICLES or CONSORTIUMS shall be accompanied by certified copies of:
The documentation under which such Joint Venture Vehicle or Consortium has been established (as required above, dependant on the nature of the Joint Venture Vehicle / Consortium), full details of the interests of all parties’ interest in such Joint Venture Vehicle or Consortium and such parties information as required in the aforegoing paragraphs.

8.3 Financial requirements

The Applicant is to provide a chapter within their proposal which outlines the overall business case for the eco-tourism development and indicates overall financial viability:

• 
  Tourism market overview:
  

The proposal needs to clearly indicate an understanding of the tourism market in the NMBMM and the tourism target market segment for the proposed development of the nature reserve. Visitor numbers and types per annum need to be indicated.

• 
  Product offering and marketing strategy:
  

The proposal needs to clearly indicate the features, facilities and products which will be offered by the eco-tourism facility and what the initial prices for these offerings will be. The prevailing prices in the market and of competitor organizations also need to be provided where relevant. The product volumes per annum and pricing structure need to be apparent in the budgeted income statement. An overview of the marketing strategy and medium needs to be provided and correlate with the marketing expenses in the budgeted income statement.

• 
  Operating plan and budget:
  

The operating plan needs to relate to the product offering and indicate adequate staffing and skills levels, facilities and equipment, stock and/or consumables and a sound understanding of the business operating model to be employed. Occupancy or capacity levels should be indicated and where necessary fixed and variable expenses.

• 
  Budgeted income statement:
  

The results of the above analysis need to be presented in an acceptable budgeted income statement format over a five year period from the commencement of operations. Sufficient detail needs to be supplied to be able to gain a meaningful understanding of the operation of the nature reserve. Particular attention needs to be given to the maintenance and preservation of the nature reserve such as fence repairs, security systems and personnel, gate control, natural habitat upgrade and the like. A suggested pro forma budgeted income statement is attached herewith as Annexure “E”.

• 
  Projected financial statements:
  

The projected financial statements need to incorporate the budgeted income statement and indicate the source and application of funds for the proposed nature reserve and are to include an income statement, balance sheet and statement of cash flow. Standard ratio analysis and investment return indicators are also to be provided. The debt and equity for the project is to be indicated together with the terms and the source thereof. The projected financial statements need to be for a period that indicates the redemption of all debt, and should be for a minimum of ten years. The projected financial statements should commence from the first lease period and capital expenditure programs need to be clearly indicated.

• 
  Economic impact of the project:
  

The economic impact of the ecotourism project needs to be estimated to the level that anticipated employment during construction and operations needs to provided, with the emphasis being on sustainable employment creation. The direct and indirect economic impact of the ecotourism project on both the local and regional economy should be indicated, with an emphasis on the extent to which local service providers and suppliers will be used, the use of Small, Medium and Micro Enterprises (SMMEs) and the use of Black Economic Empowerment (BEE) suppliers.

9. EVALUATION

9.1 All proposals submitted in terms of the RFP shall be evaluated in terms of the Local Government: Municipal Finance Management Act 56 of 2003 and in particular the Supply Chain Management Policy adopted by the NMBMM.

9.2 If no letter of acceptance is received within 3 months of closing date of submissions please consider your proposal to have been unsuccessful.

9.3 A two stage evaluation of proposals will be undertaken.

9.3.1 Firstly each proposal shall be evaluated in terms of the Functionality Criteria Score Sheet annexed hereto marked “A” to measure the expected quality, reliability, viability, sustainability and durability of the expected service so as to minimize any risk to the NMBMM and only those proposals meeting a minimum threshold of 70 points out of 100 will be carried forward for further evaluation.

9.3.2 Secondly, those proposals meeting the requirement reflected above shall thereafter be evaluated on a 90/10 basis, the 90 points being in respect of price (which shall be calculated by totaling the aggregate rentals (including all escalations) proposed for the duration of the envisaged lease period and the value of the proposed development (which shall become the property of the NMBMM on the expiry of the envisaged Lease) of the properties expressed in Rands which development the successful Applicant will be required to warrant will be undertaken in terms of any lease to be concluded pursuant to this RFP and the 10 points being in respect of preference points as stipulated in the NMBMM’s Policy and Procedures for the Disposal of Immovable Capital Assets incorporating the Immovable Property Disposal Directives referred to therein.

The value of the proposed development and rental is to be reflected on Annexure “L” hereto.

9.3.3 Applicants must accordingly correctly complete Annexure “A” where applicable (yes/no answers), and supply documentation supporting each answer as indicated.