Request for proposals for the springs nature reserve
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PUBLIC HEALTH DIRECTORATE REQUEST FOR PROPOSALS FOR THE SPRINGS NATURE RESERVE CONTRACT ENQUIRY NO.: 369/4/2011-2012
NOVEMBER 2011 ISSUED BY: Nelson Mandela Bay Metropolitan Municipality Public Health Directorate Environmental Management Sub-directorate PO Box 11 PORT ELIZABETH 6000 Contact Person: Mr J Mkosana Tel: +2741 506 5464 COMPULSORY MEETING A compulsory briefing meeting to be held on 22 November 2011 at 11h00 in the Boardroom, SCM Unit, Harrower Road Offices must be attended by the applicant’s authorized representative. An attendance register will be taken at the meeting and submissions by applicants who were not represented will not be accepted.
One bound copies of the proposal, clearly marked “Contact Enquiry 369/4/2011-2012, Springs Proposal – Attention Mr. J Mkosana” must be deposited in the NMBMM Tender Box, which is located at the SCM Unit, Harrower Road Offices, Port Elizabeth or City Hall, Uitenhage by no later than 11h00 on 23 February 2012 where after same will be open in public at the same venues. No late submissions will be accepted. Posted, e-mailed, or faxed submissions will also not be accepted. ENQUIRIES Mr J Mkosana Nelson Mandela Bay Metropolitan Municipality Email: jmkosana@mandelametro.gov.za and phowes@mandelametro.gov.za Tel: 041 - 506 5464 Fax: 041 – 585 7261 13th Floor Brister House Govan Mbeki Avenue Port Elizabeth 6001
DISCLAIMER IMPORTANT NOTICE 1. INTRODUCTION 1 2. LEGAL ISSUES AND REQUIREMENTS 1 3. GENERAL INFORMATION 2 3.1 Location 3.2 Site information 3.3 Title deed and town planning restrictions 3.4 Civil services available 3.5 Existing facilities 3.6 Existing initiatives 4. ENVISAGED DEVELOPMENT 5 4.1 Introduction 4.2 Suggestions for type of facilities suitable for Springs Nature Reserve 4.3 Access 4.4 Development platform and envelope (height, size etc.) 5. ADDITIONAL INFORMATION 13 6. TOURISM POTENTIAL 14 7. ENVIRONMENTAL REQUIREMENTS 15 7.1 Background 7.2 Environmental management principals 7.3 Generic requirements 7.4 Location based requirements 8. MINIMUM CRITERIA FOR PROPOSAL DOCUMENT 16 8.1 Functional and Spatial requirements 8.2 Legal requirements 8.3 Financial requirements 9. EVALUATION 20 10. SWORN STATEMENTS 21 11. GENERAL TERMS 22 12. APPOINTMENT 22 ANNEXURE “A” - Functionality criteria score sheet 23 ANNEXURE “B” - Affidavit for Companies, close Corporations and Trusts 25 ANNEXURE “C” - Affidavit for Individuals 28 ANNEXURE “D” - Certificate of Independent Bid Determination 30 ANNEXURE “E” - Suggested pro-forma for Budgeted Income Statement 33 ANNEXURE “L” - Suggested pro-forma for “price” 34
The NMBMM accepts no liability for any loss incurred by any person(s) due to events or actions taken as a consequence of the preparation and dissemination of this RFP document. The NMBMM accepts no responsibility for the fairness, accuracy or completeness of any information or opinions, for any errors, omissions or mis-statements, negligent or otherwise, made by any person in this RFP document or any written or oral communication transmitted or made available at any time to an interested party or its advisers.
Any person submitting any Proposal agrees that the NMBMM shall be entitled to utilize any Intellectual Property contained in such Proposal and such party waives and abandons any claim of copyright and/or any other rights in respect of any such Intellectual Property. The only, lowest or any proposal will not necessarily be accepted and the NMBMM reserves the right to accept the whole or any portion of any proposal and/or to withdraw this Request for Proposals.
Please read the instructions regarding returnables from Clause 8 in conjunction with the rest of the document. Complete and submit Annexure A,(B or C),D,E and L where applicable. Compile and attach Annexures F, G, H, I, J and K
1.1 The purpose of this Request For Proposals (RFP) is to invite interested parties (Applicant/s) to submit proposals for the development of the Springs Nature Reserve (the Reserve) in a Joint Venture (“JV”) with a Community Group or Entity (to be selected by the NMBMM pursuant to a separate competitive bidding process) in exchange for which development the JV will be granted a long term lease of the properties constituting the Reserve to enable the JV to use, manage and control the existing facilities situate on the properties (and the facilities to be established on the properties in terms of the proposal) in terms of the envisaged lease for the JV’s own account. 1.2 To encourage and ensure the involvement of the local community in the envisaged project, the NMBMM has called for an Expression of Interest from Community Groups or Entities situated in close proximity to the Reserve. It is envisaged that the successful Applicant and the successful Community Group or Entity will form a JV on a 74% (Applicant)/26%(Community Group or Entity) equity ownership basis under which to contract with the NMBMM subject to the Community Group or Entity being in a position to contribute its required equity funding of the envisaged JV. In this regard, Applicants are advised that the possibility exists that the Development Bank of South Africa and/or, the Eastern Cape Development Corporation and/or various Development Financing Institutions may well be prepared to consider financing the envisaged Project although no guarantees are furnished or to be implied in this regard. 1.3 It is accordingly a prerequisite that any interested party intending to respond to this RFP shall be prepared to conclude a Joint Venture agreement with the Community Group or Entity to be selected by the NMBMM.
2.1 The properties constituting the Reserve and identified in Chapter 3 below are currently registered in the name of the Regional Services Council – PE and a prerequisite to any award to be made in terms of this RFP is that a vesting transfer be registered in relation to the properties to reflect the NMBMM as owner thereof. 2.2 Any award to be made under this RFP shall furthermore be subject to such consents as may be required in terms of the Title Deeds under which the properties are held and the removal of such restrictive conditions contained therein which are inconsistent with the envisaged development. 2.3 To the extent that two separate properties constitute the Reserve, the NMBMM shall reserve the right in any lease to be concluded pursuant hereto (and the establishment of the JV referred to above) to consolidate such properties. 2.4 Any lease and the grant of any rights to use, control and manage the properties pursuant hereto (which shall be in favour of the JV) shall be subject to the prior compliance with the provisions of the Local Government: Municipal Finance Management Act 56 of 2003 and the Regulations promulgated thereunder and in particular, the Asset Transfer Regulations 2008. 2.5 The envisaged lease between the NMBMM and the JV (to be formed by the successful Applicant and the successful Community Group or Entity) shall consist of, inter alia, three phases, the first phase being for a period of two years from the date of conclusion thereof within which period the Applicant shall be obliged to acquire such consents, permissions or approvals as may be statutorily and/or otherwise required to undertake the development upon the properties. Phase two shall be for a period of two years commencing after phase one within which period the Applicant shall be obliged to undertake and complete its proposed development of the properties and phase three shall commence thereafter and endure for a period of thirty (30) years.
The Springs Nature Reserve is situated approximately 2km north of the town of Uitenhage, in the NMBM municipal area, and is accessed via the Graaff Reinet Road (R75). The Reserve is named after the artesian springs occurring within it. These Springs have supplied fresh water to the town of Uitenhage, since its establishment in the early 1800’s and provide millions of liters of sparkling clear water every day. 
Springs Nature Reserve 1 291 
R75 to Uitenhage 3.2 Site information Status of Nature Reserve: Declared Nature Reserve
3.3 Title deed and town planning restrictions
3.4 Civil services available
3.5 Existing facilities At main node:
3.6 Existing initiatives
4. ENVISAGED DEVELOPMENT 4.1 Introduction The new development in Springs Nature Reserve is envisaged to perform a complimentary function to the reserve and the existing development. Suitable facilities previously identified are described below. Any additional functions or inspired proposals by the Applicant, that will enhance and highlight the existing natural environmental features of the nature reserve, will be considered. 4.2 Suggestions for suitable facilities at Springs Nature Reserve (also see DOCUMENT 1, Clause 5: Additional information) The majority of new functions are envisaged to be clustered at Node A (Existing Development):
The majority of existing functions are clustered at “Existing Development”:
It is envisaged that the existing facilities be upgraded and restored to serve the function of providing affordable accommodation and supporting functions. This includes the existing chalets and possibly the conversion of the “camping house” into accommodation for backpackers. All facilities to be listed with proposed improvements to each by respondent.
This facility must cater for at least 45 people at a time. It will typically be used by school groups.
5 1 4 2 3 
Existing development Development envisaged at other nodes
The number of up-market tent structures proposed must be linked to a feasibility study to be submitted with this proposal. The area around the accommodation should be fenced and the tent structures should be of a temporary nature (timber structures, or lightweight structures), and should leave no footprint should the NMBM wish to demolish these structures at the end of the lease period. Suggested typical tent structures:
Suggested typical support structures:
The area around the accommodation should be demarcated and the tent structures should be of a temporary nature (timber structures, or lightweight structures), and should leave no footprint should the NMBM wish to demolish these structures at the end of the lease period. Suggested typical rooms:
Suggested typical support structures:
This facility must cater for at least 10 people at a time. It will typically be used by patrons from the resort, tented camp or bush lodge.
A parking area must be developed to cater for visitors to the restaurant.
To be linked to the restaurant (if developed at node 2) with shared parking area and focus on prickly pear products, involving local prickly pear pickers.
This facility must cater for at least 45 people at a time. It will typically be used by school groups.
This can be a lapa-type facility and must cater for at least 30 people at a time. It will typically be used by school groups or visitors to luxury lodge/ tented camp. Indicate links between bird hide and interpretive centre
This can facility must house horses in a secure area and have padlocks for feeding, exercise, grazing, jumping etc. To be described by respondent.
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