Review of class materials



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Introduction of Training Staff

  • Introduction of Training Staff

  • Self-Introductions of attendees

  • Review of class materials



Seminar – what is this all about?

  • Seminar – what is this all about?

  • What is the COOP Emergency Relocation Group and what is my role in it?

  • Practical application of COOP information to my ERG role.



Threats

  • Threats

  • ICS/NIMS

  • Role of Transportation

  • HSPD-20, NIPP, CGC-1

  • COOP Overview

  • Essential Functions

  • Orders of Succession/Delegation of Authority

  • Alternate Facilities

  • Communications

  • Vital Records







Disaster:

  • Disaster:

    • A human caused or natural disaster is community-wide in impact and requires mutual aid from nearby communities.
    • Loss of life, property damage and critical infrastructure damage may be widespread.
    • State and Federal funds are required for community recovery.
    • Disasters are managed with more elaborate emergency plans that include multi-disciplinary cooperation.


Catastrophe:

  • Catastrophe:

    • an event that causes widespread, multi-sector damage to multiple communities at the same time.
    • because of the widespread damage, assistance may have to come from far away.
  • COOP

    • developed to ensure that State DOT can continue to provide essential services even in a catastrophe!


The State EMA has conducted a threat analysis as part of the development of the State EOP and hazard mitigation plan.

  • The State EMA has conducted a threat analysis as part of the development of the State EOP and hazard mitigation plan.

  • USGS, National Weather Service, FBI, State Geologist, utility operators and local first responder agencies have historical data for local areas within the state.



Those that have the potential to deny use of the Headquarters or other key facilities; affect Mission Essential Functions

  • Those that have the potential to deny use of the Headquarters or other key facilities; affect Mission Essential Functions

    • Natural Hazards: earthquake, flood, levee, dam failure, mold infestation
    • Technological Hazards: power outage, water interruption, hazmat event, electrical fire
    • Human/terrorist-caused: IED/bomb, hostage taking, biological agents, nuclear devices


The National Incident Management System (NIMS) is applied to manage the organization. It is used in the field and in Emergency Operations Centers- state level, department, district, local jurisdiction.

  • The National Incident Management System (NIMS) is applied to manage the organization. It is used in the field and in Emergency Operations Centers- state level, department, district, local jurisdiction.

  • In the EOC NIMS is strategic, and focuses on supporting the field and coordinating resources, information and communications using internet, satellite and other specialized communications systems.



NIMS was created through HSPD-5.

  • NIMS was created through HSPD-5.

  • HSPD-5 mandates that all federal agencies must use NIMS/ICS for all emergency responses.

  • To qualify for federal emergency preparedness grants all state and local agencies must use NIMS or a state equivalent.



HSPD-7 (National Infrastructure Protection Plan) defines Transportation as a vital part of our nation’s critical infrastructure encompassing six key modes:

  • HSPD-7 (National Infrastructure Protection Plan) defines Transportation as a vital part of our nation’s critical infrastructure encompassing six key modes:

    • Highway, mass transit, rail, aviation, pipelines, and maritime
  • Transportation has important interdependencies with other critical infrastructure sectors



National Infrastructure Protection Plan:

  • National Infrastructure Protection Plan:

    • Recognizes economic importance
    • Acknowledges critical role in disaster response
      • No road, no response by police or fire
      • No road, no medical help (EMS) or transportation to medical care (ambulances)
      • No road means no relief supplies to damaged area, slowing or stopping response and recovery efforts


At the national and state level Transportation is designated Emergency Support Function #1

  • At the national and state level Transportation is designated Emergency Support Function #1

  • Under the State Emergency Plan State DOT not only assesses damages and provides route recovery, but also supports fire and rescue, care and shelter, construction and engineering, and hazardous materials incidents.



NSPD-51/HSPD-20

  • NSPD-51/HSPD-20

    • Established the Federal Executive Branch COOP/COG program and National Essential Functions assignments
    • PMEFs must be able to continue for 30 days
  • CGC-1- forms structure for non-federal COOP plans

      • COOP plans and procedures elements
      • Risk management/threat analysis


Essential functions.

  • Essential functions.

  • Orders of succession.

  • Delegations of authority.

  • Continuity facilities.

  • Continuity communications.

  • Vital records management.



Because of the critical role of transportation in maintaining economic activity, and in disaster response and recovery, it is crucial for state-level transportation agencies to be able to continuously deliver ESSENTIAL functions under all circumstances

  • Because of the critical role of transportation in maintaining economic activity, and in disaster response and recovery, it is crucial for state-level transportation agencies to be able to continuously deliver ESSENTIAL functions under all circumstances

  • Continuity of Operations Plan includes recognition of essential functions and the activities, equipment and facilities needed to maintain them in any emergency or disaster



Emergency Operation Plan describes the transportation agency’s response to “normal emergencies”

  • Emergency Operation Plan describes the transportation agency’s response to “normal emergencies”

    • Provides overarching plan for emergency response and integration with other agencies
    • Describes the emergency operations organization and strategies
    • Describes the emergency operations center and its functionality


COOP is an annex to the EOP

  • COOP is an annex to the EOP

  • COOP covers catastrophic and national security events; those that prevent the use of principal operating facilities, and/or critical functions of the department

  • The EOP provides guidance for the response to an emergency or disaster; the COOP supports the agency’s role in an emergency with internal loss of function, and disaster with catastrophic impact on essential functions



Each agency must review its emergency operations and determine which are Mission Essential Functions that must be continued throughout or resumed rapidly following a disruption

  • Each agency must review its emergency operations and determine which are Mission Essential Functions that must be continued throughout or resumed rapidly following a disruption

  • State DOT identifies those activities which support the State key essential functions which are the overarching responsibilities of State Government



Government Leadership – Provides visible and effective leadership for the people of the state while restoring and maintaining critical state essential functions.

  • Government Leadership – Provides visible and effective leadership for the people of the state while restoring and maintaining critical state essential functions.

  • Public Safety – Maintains public safety and security for the people of the state and decreases their vulnerability to threats and hazards

  • Emergency Management – Protects and preserves the lives, property and environment for the people of the state from the effects of natural, technological or human-caused disasters.



Public Health and Medical – Ensures the continuity and strength of the state’s medical, public health, mental health organizations and systems.

  • Public Health and Medical – Ensures the continuity and strength of the state’s medical, public health, mental health organizations and systems.

  • Social Services and Education – Ensures the continuation of essential social services for the people of the state

  • Critical Infrastructure – Preserves the state’s infrastructure, including its transportation systems, energy systems, utilities, dams and other critical components.

  • Financial, Economic and Business – Ensures the financial and economic security of the state’s business, financial systems/institutions and its citizens



Information Technology/Communications Protects, maintains and preserves the state’s communications and technological capabilities. Ensures continued interoperability of the state’s communications systems.

  • Information Technology/Communications – Protects, maintains and preserves the state’s communications and technological capabilities. Ensures continued interoperability of the state’s communications systems.

  • Agriculture – Promotes and preserves the livelihood of the state’s agricultural community and all its members

  • Environment – Protects, preserves and restores the state’s natural environment, ecosystems, resources and natural habitats

  • Information Collaboration – Encourages and enhances information sharing and collaboration between Local/State/Federal and Private Sectors to more effectively respond and recover from all threats



Ensuring the continued functioning of our form of government under the Constitution, including the functioning of the three separate branches of government;

  • Ensuring the continued functioning of our form of government under the Constitution, including the functioning of the three separate branches of government;

  • Providing leadership visible to the Nation and the world and maintaining the trust and confidence of the American people;

  • Defending the Constitution of the United States against all enemies, foreign and domestic, and preventing or interdicting attacks against the United States or its people, property, or interests;

  • Maintaining and fostering effective relationships with foreign nations;



5. Protecting against threats to the homeland and bringing to justice perpetrators of crimes or attacks against the United States or its people, property, or interests.

  • 5. Protecting against threats to the homeland and bringing to justice perpetrators of crimes or attacks against the United States or its people, property, or interests.

  • 6. Providing rapid and effective response to and recovery from the domestic consequences of an attack or other incident;

  • 7. Protecting and stabilizing the Nation's economy and ensuring public confidence in its financial systems; and

  • 8. Providing for critical Federal Government services that address the national health, safety, and welfare needs of the United States.





Orders of succession

  • Orders of succession

    • A list of who will do what job when the usual staff and executives are not available


Primary and 2 alternate facilities

  • Primary and 2 alternate facilities

  • Considerations:

    • Access
    • Space
    • Pre-staged equipment & support materials
      • Maps, plans, documentation/reimbursement
      • forms
    • Infrastructure: water, power, heating, HVAC
    • Safety, health/medical, rest facilities
    • Interoperable communications
    • Computers, peripherals, software


Essential for continuing vital work

  • Essential for continuing vital work

  • Connect field to EOC/Alt Facility to State

  • Across spectrum of technologies

    • Blackberry, cellphone
    • Land lines
    • Land mobile radios
    • Satellite phones
    • E-mail – leased land lines, owned fiber optic
    • Internet based, e.g. RIMS
    • Two-way, short distance radios
    • RACES (Radio Amateurs in Civil Emergency Service)


Supports SEP, PMEF, MEF, ESF #1

  • Supports SEP, PMEF, MEF, ESF #1

  • Contains essential knowledge to perform essential work, or to provide administrative support to essential work

    • COOP, EOP
    • As-builts (roads, bridges, facilities), maps, engineering plans, deeds and leases
    • CAD and paper drawings of equipment and vehicles, maintenance records, pink slips
    • Contracts and cooperative agreements, grants
    • Financial records, accounts receivable, payroll, personnel, benefits
    • Software copies, licenses, contracts, procedures


Methods: pre-positioned/stored, hand carried, backed-up at third location, cloud computing

  • Methods: pre-positioned/stored, hand carried, backed-up at third location, cloud computing

    • Hard copy storage at Alt Facility
    • Electronic copy at Alt Facility
    • On ERG checklist for transport
    • Cyber storage of electronic copy- how will you access this data? Who has the passwords?


Prepare and maintain “go-kits”

  • Prepare and maintain “go-kits”

    • Checklist and kit list activities today
  • Personal and family preparedness

    • Handouts
  • Staff Alternate Facility

    • Alternate facilities located in COOP/COG Plan


Roles as Disaster Service Workers

  • Roles as Disaster Service Workers

    • DSW handout, Tab 5
  • Telework

  • Contact system

  • Preparing for reconstitution



The capability to transfer statutory authority and responsibility for essential functions from an agency’s primary operating staff and facilities to other employees and facilities, and to sustain that operational capability for an extended period.

  • The capability to transfer statutory authority and responsibility for essential functions from an agency’s primary operating staff and facilities to other employees and facilities, and to sustain that operational capability for an extended period.

    • E.g., Dist A and Dist B for major engineering


The process by which agency personnel resume normal agency operations from the original or alternate continuity operating facility.

  • The process by which agency personnel resume normal agency operations from the original or alternate continuity operating facility.

  • The Facilities Manager is often appointed as the Reconstitution Manager.



Inform all personnel that the threat no longer exists, and provide instructions for resumption of normal operations.

  • Inform all personnel that the threat no longer exists, and provide instructions for resumption of normal operations.

  • Supervise an orderly return to the normal operating facility or movement to another operating facility.

  • Report status of relocation to agency partners/customers.

  • Conduct an after-action review.



The After Action Report provides an opportunity for the COOP staff to review

  • The After Action Report provides an opportunity for the COOP staff to review

    • The functionality of the COOP Plan.
    • The comprehensiveness of the coverage of essential functions: what was missing?
    • The comprehensiveness of the coverage of vital records: what was missing?
    • The effectiveness of the plans and the ease of implementation.


Measures to ensure that an agency’s COOP program is capable of supporting the continued execution of its essential functions throughout the duration of the COOP situation.

  • Measures to ensure that an agency’s COOP program is capable of supporting the continued execution of its essential functions throughout the duration of the COOP situation.



Impact on the Organization:

  • Impact on the Organization:

  • Leadership

  • Operations

  • Security

  • Communications

  • A viable COOP plan will minimize the adverse impacts of a COOP event!



There are many independent study courses available through the FEMA website that will enhance your understanding of emergency management systems and continuity of operations/continuity of government. Among these are:

  • There are many independent study courses available through the FEMA website that will enhance your understanding of emergency management systems and continuity of operations/continuity of government. Among these are:

  • IS-548 Continuity of Operations (COOP) Program Manager

  • http://training.fema.gov/EMIWeb/IS/is548.asp

  • IS-801 ESF #1 Transportation http://training.fema.gov/EMIWeb/IS/is801.asp

  • IS-860.a National Infrastructure Protection Plan http://training.fema.gov/EMIWeb/IS/is860a.asp



The State DOT Headquarters has responsibilities that must be carried out regardless of any emergency, disaster or catastrophe that has occurred.

  • The State DOT Headquarters has responsibilities that must be carried out regardless of any emergency, disaster or catastrophe that has occurred.

  • The declaration of a state of emergency enhances the demand for provision of the State DOT’s essential functions.

  • The COOP Plan ensures that all SEFs, PMEFs & MEFs are continued in any situation.







What is your role in the ERG?

  • What is your role in the ERG?

  • Which essential functions are you responsible for?

  • Who else would you have to work with to ensure that the essential function is accomplished?

  • Create a checklist that answers these questions. Be prepared to share this checklist with the group.









Relocation Unit

  • Relocation Unit

    • Two elements doing complementary work
    • Simultaneous effort
    • Long Term relocation may also have to develop an interim relocation plan if repairs or rebuilding will take more than a few months.


Each member of the ERG must have a checklist: reminder of work, guide for new personnel

  • Each member of the ERG must have a checklist: reminder of work, guide for new personnel

  • Samples are provided behind Tab 6

  • Each unit of the ERG will share its checklists within its unit.

    • Branch director/PIO/ERG Supervisor; Human Capital; EFU; Relocation
  • Unit members will make suggestions for inclusions/additions, and for additional positions, either in the unit or the ERG.



Considering your role, the items on your checklist and the essential functions that you must perform, which items would you need to perform your tasks?

  • Considering your role, the items on your checklist and the essential functions that you must perform, which items would you need to perform your tasks?

  • 1.Make a list of the items that you should have in your personal kit and professional kit that you would bring.

  • 2. Make a list of the items that State DOT should maintain in the alternate facilities.



Each member in turn will read 5 items that he/she has on the kit list. Do not repeat items already read.

  • Each member in turn will read 5 items that he/she has on the kit list. Do not repeat items already read.

  • After all participants have read items, remaining items may be read by anyone.

  • Additional items may then be suggested by group members.

  • The goal is to have a complete list for your personal kit when this activity is complete.



The purpose of the ERG is to ensure the delivery of critical transportation services without interruption during a disaster.

  • The purpose of the ERG is to ensure the delivery of critical transportation services without interruption during a disaster.

  • No roads, no codes!

  • Be prepared for your role in the COOP/COG Branch: checklist, kits, family preparedness!



Please complete the evaluation form for this class. It is our goal to make this class useful to the COOP/COG Branch and Executive Staff of State DOT. Your comments will help us continually improve the delivery of this information.

  • Please complete the evaluation form for this class. It is our goal to make this class useful to the COOP/COG Branch and Executive Staff of State DOT. Your comments will help us continually improve the delivery of this information.

  • Thank you for participating!



Name

  • Name

  • Position

  • E-mail address

  • Other contact information: physical address, phone, website




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