If the Public Body deems it to be appropriate, it may hold a Pre-Bid Conference for prospective Bidders who received a Bidding Documents for clarification and discussion on the Bidding Documents or modification thereto. The Public Body may also organize a site visit or visits concurrently with the Pre-Bid Conference to allow Bidders to visit and examine the site or sites and obtain for itself, at its own responsibility and risk, all information that may be necessary for preparing the bid and entering into the Contract. The costs of visiting the site or sites shall be at the Bidder’s own expense
The Public Body shall give written notice to all Bidders who received a Bidding Documents to attend the Pre-Bid Conference and to gain access to the relevant site or sites. Notice will include time, date, and address where Pre-Bid Conference and site visits will be organized.
The Public Body shall welcome all prospective Bidders to attend this Pre-Bid Conference and site visits. To give all prospective Bidders the opportunity to participate in the pre-bid conference, prospective Bidders are limited to sending two representatives to Pre-Bid Conference and site visits. All the costs of attending this conference will be borne by the prospective Bidders.
The Public Body invites all prospective Bidders to submit their questions / request for clarification by time and date and to the address indicated in the BDS Clauses 8.1 and 8.2.
The Pre-Bid Conference shall be minuted. Copies of the minute shall be delivered to all prospective Bidders who purchased the Bidding Documents to enable them prepare their Bid documents by incorporating the content of clarification or modification.
