Schedule of powers delegated by the general manager

NORTH WESTERN RAILWAY

JAIPUR

SCHEDULE OF POWERS

DELEGATED BY

THE GENERAL MANAGER

TO
HEADS OF DEPARTMENT AND OTHER OFICIALS

PART- A

ESTABLISHMENT MATTERS
FIRST EDITION

F O R W A R D


This first publication is based on review and in depth analysis of financial powers delegated to enable quick decision making.
The Schedule of Powers is an important document, delegating the powers delegated to officers of this Railway.
I acknowledge the hard work and sincere efforts of officers and staff in preparing this document and sincerely hope that this will accelerate and streamline administrative decision making on this railway.
A CD with date has also been issued covering the schedule of powers with a view to reduce the paper work. A copy of the same would also be pasted on the NWR's Website http://10.141.2.19, which can be accessed by all officials of NWR. An attempt would be made to keep it up to date by posting all the correction slips on quarterly basis so that an up-dated version of this Schedule of Powers is always available for reference.
( R.M. Agarwal )

General Manager

North Western Railway

Date :

Place : JAIPUR


P R E F A C E

1. The delegation of powers made in this SOP, is in exercise of the powers conferred on the General Manager, as per Railway Board's letter No. F(X)II-2001/PW/6 dated 09.05.2001, Annexure II of Chapter-V of the Indian Finance Code Vol-I, and other Codes, Manuals as well as Orders issued by Railway Board from time to time.
2. Officers and officials at various levels can sanction expenditure or issue orders as delegated in this schedule subject to the observance of cannons of financial property and provisions of various Codes, Rules and Regulations from time to time.
3. No officer is empowered, except in emergency, to suspend the exercise of or to withdraw the powers to his subordinates to whom powers have been delegated in this Schedule. If at the field level, curtailment of the powers, delegated to the officers is considered necessary, the same should be done after clearance from the headquarters' office.
4. Amendments: Amendments to the Schedule of Powers will be issued in the form of correction Slips, and will be numbered serially, part-wise and dated. The Number, date and other particulars of each correction slip, as received, should be entered at the end of this booklet and the same should be carried out immediately or the correction slip pasted at the appropriate place. The officers responsible for maintaining the Schedule of Powers up-to-date will initial his signature against such entry in the register of correction slips. If a correction slip is received, out of sequence, the missing intermediate serial number or numbers should be called for from the supervisor of the official concerned. As a further check, the number of the last correction slip issued will be printed in the first issue each month of the bi-monthly gazette of North Western Railway. Correction Slip will be issued to each official to whom a copy of Schedule of Powers is supplied and it will be his responsibility to see that the Schedule of Powers supplied is maintained up-to-date.
5. Except where specifically indicated, all powers having financial implications shall be exercised with prior finance concurrence.
6. Wherever monetary limit on delegations "up to" is specified, it means the powers delegated are up to and inclusive of that monetary limit.
7. Suggestions for modification of Schedule of Powers to enable work to be done more expeditiously or efficiently are welcome. Such reference should be addressed to DGM (G) through the normal official channels.
8. Notwithstanding, whatever has been said above, in case Railway Board amends certain powers as delegated to General Manager based on Railway Board's letter mentioned in Para 1 above, the same would become applicable immediately, irrespective of fact, whether the correction slip is issued or not.
9. All Powers specified herein shall be exercised subject to the procedures/conditions/manner specified in the Codal Provisions and other instructions issued from time to time.
10. The delegations of Powers to various tiers of administration are limited to their administrative jurisdiction.
11. Superior authorities shall also be competent to exercise the Powers delegated to lower authority in the administrative hierarchy.
12. The Powers specified herein will be identified by prefixing the phrases SOP (A) to the Sl. Number of the item/sub-item.


( R.M. Agarwal )

General Manager

North Western Railway

INDEX
PART’A’

Item No. Page no. Absortion Of Medically decategorised staff 62 67 Advances Of pay and daily allowance 8(a) 14 For purchase of bicycle/motor cycle/scooter/motor car/computer 9(a) & 9(b) 18 For House Building 9(c) 19 Under special circumstances 8(c) 15 Festival Advance 8(d) 16 To staff suffering from cancer 8(e) 16 Of TA/DA to gazetted staff when proceeding on long tour 8(f) 17 TA/DA to non-gazetted staff when proceeding on long tour 8(g) 17 Sanction of advances from SRPF 8(h) 17 Sanction of advances while proceeding on leave 8(i) 17 Payment towards life insurance policy 8(j) 18 Allowances (Acting)- to non-gazetted Staff 6(a) 8 (Daily)- to gazetted and non-gazetted staff. 7(a) 9 Conveyance allowance to blind and athopedically handicapped Rly. employees subject to conditions 7(b) 10 (Conveyance) to gazetted and non –gazetted staff. 7(c) (i) 10 (Cycle) – to non-gazetted staff. 7(d) 12 (Dual charge)- to non-gazetted staff 6(b) 9 (House Rent)- to non-gazetted staff 30(A) 44 Milege allowance 7(f) 13 Water scaricity allowance 57 66 Animal allowance 59 66 (Travelling) Rate of TA to the outsider attending departmental enquiry 58 66 Grant actual cost of transportation of personnel effect or milege allowance 7(g) 13 Anti-rabic treatment- Advance of pay etc. to staff proceeding for 8(b) 15 Appointments Initial to non-gazetted posts. 3 3 Arrears Pay, allowances etc. claims for 10 a),b) 19 Alteration Date of birth/Other alterations 43 62 Casual Labour Fixation of daily rate wages. 42 61 Cash Awards Grant of- To Railway employees for passing Praveen and Pragya Hindi Examination 40 60 Compensation Sanction to payment of as admissible under Workmen’s Compensation Act. 12 22 Contingent Bills sanction to gazetted and non-gazetted staff as admissible 7(i) 14 Creation Of posts non-gazetted Permanent Temporary 1(a) 1(b) 1 1 Of work Charged non-gazetted post- sanction to 1(c) 1 Extension of currency of temproray posts of Gr. ‘C’ & Gr.’D’ 1(d) 1 Deputation In India- to other Government Departments. To foreign service such as corporate bodies, etc. Non-gazetted staff. 38 57 Fee Educational Assistance/ Reimbursement of tuition fees. 6 (c) 9 Gratuities Condonation of breaks in service in respect of claims from non –gazetted staff for special contribution of provident fund or- 25 42 Honorarium Sanctioning of undertaking of work by gazetted/nongazetted staff for which is offered and grand the acceptance of an honorarium. 13 23, 24 Hours of employment regulations Grant of temporary exemption 14 24 Increments to Gazetted and non-gazetted staff 5 (a) 6 Of pay for undergoing sterilization operation 5(c) 8 Joining of time Powers to extend within a maximum of 30 days. 15 26 Leave Grant to Gazetted and non-gazetted staff. 16(a), (b) 26,27 Grant of Hospital – to non-gazetted staff. 17 30 Grant of special casual 18 31 Grant of special disability leave 16(i) 30 Grant of Study leave 16(j) 30 Overpayment Recovery of pay allowances etc. 11(a) 20 Decree passed by the Civil court Authority under payment of wages Act. 45 63 Officiating arrangement Vice non-gazetted staff sent for training or on refresher course 4(B) 5 Passes Issue of contractors. 20 39 Passes and PTOs Issue of- to Gazetted and non-gazetted staff. 19 36 Payment Ex-gratia To dependent of Rly. employee 50,60 64, 67 Pay Allowances etc. Claims for arrears of 10(a) 19 Recovery or waiver of over-payment of 11(a) 20,21,22 Permission to Railway employees to leave jurisdiction on duty. 7( e) 12 Permission to travel by Road between stations connected by Rail 7 c) ii) 11 Posts Initial appointments to non-gazetted 3 3 Promotions to non-gazetted posts 4(A) 4 Adhoc promotion of Group ‘C’ against regular vacancies. 4(C) 6 Private trade or employment Grant of permission to Class ‘C’ non pensionable staff proceeding on leave prior to retirement to engage in 26 42 Provident fund Condonation of breaks in service in respect of claims of special contribution to –or gratuities to non-gazetted staff. 25 42 Recovery of arrears of subscription in installments. 21 39 Recovery from of amounts due by a subscriber to the Railway 22 40 Recovery from –in installments from non-gazetted staff on re-appointment. 24(a) 41 Temporary/Final withdrawal 23 40 Quarters Extension of tenancy of- when occupied by deceased- employees or their families. 31 49 Joint Occupation 33(A), 33(B) 50,51 Retention of Railway Quarter 30 (a) 30(b) 44,47 Storing of furniture rent free in Railway by gazetted and non-gazetted staff while on leave or temporary transfer. 32 49 Re-employment and re-appointment of non-gazetted staff. 36 56 Re-distribution of posts in the non-gazetted establishment 2 1 Radio-Broadcasting contribution Participation in Radio-Broadcasting contribution. 44 62 Rent House Allowances payable to non-gazetted staff in lieu of free quarters. 28 43 Recovery of arrears of 11(a) 20 Resignation Acceptance from non-gazetted staff with or without the prescribed notice and grant of leave concurrently with the period of notice of resignation. 35 i) 55 Rest House (s) Occupation of Officer’s Rest House and the peaches at Mount Abu. 29 44 Rewards Grant of- to non-gazetted staff 39 57 Railway men’s Consumer Co-operative Society Grant of matching share capital 41 61 Service certificates Issue of – to non-gazetted staff 37 57 Suspension Of lien under 241 R 1985 edition 2(B) 2 Travelling allowance To gazetted and Non-Gazetted staff 7 9 Transfer Of Gazetted and Non-Gazetted staff 34(A), (B) 53,54 Advance and Pay and daily allowances to staff proceeding on 7(h) 13 Transfer outside NWR on request/Mutual exchange 48 64 Training Non-gazetted staff sent for training or refresher course for a period exceeding one month. 4(B) 5 Apprentices 49 64 Waiver Recoveries of amounts overdrawn by non-gazetted staff. 11(b) 21 Cost of Trainning 61 67 Write-off Santion to write-off loss of cash 46 63 Workmen’s Compensation Act Sanction to payment of compensation as admissible under. 12 22 Grant of TA attending territorial army duty 47 64 Issue of NOC for obtaining passport 56 66 Medical practice during spare time 55 66 Grant of permission to Gr. ‘C’ & ‘D’ staff for transaction 54 66 Sanction of time for transfer of charge to staff 51 65 Reimbursement of medical exp. 52 65 Payment of fees to Govt. examiners of questioned documents 53 65 Waival of cost of training 61 67