While it has been suggested that EVP and TP systems can be procured using standard procurement processes, there are special considerations that need to be taken into account. Lessons learned from past ITS procurements and procurement experiences on the U.S. 1 operational field test in Northern Virginia were used to provide insights into the identification of system objectives and requirements and preparation of requests for proposals and proposal evaluation.
Identification of Systems Objectives and Requirements The procurement process begins with the identification of project objectives and requirements. As mentioned in section 1.1 of these guidelines, a clear understanding of the project scope of work is required of all stakeholders and participants to manage expectations and to preclude misunderstanding later in the process. Technological limitations must also be understood. A common frame of reference and a common definition of terms will need to be developed and adhered to. The proposed system objectives and requirements will then be translated into technical and operational requirements for venders to develop into a fully functional system. Sound technical specifications are a prerequisite for success. Vaguely defined requirements will result in confusion and will necessitate negotiation with the contractor to settle differences.
