Technical session wp0 tasks of local coordinator

technical session WP0

Technical session WP0 tasks of local coordinator

• Administration/Financial management :

• Management of your community on a everyday basis
• Provide guidelines and assistance to your partners, that they are able to deliver work in time and/or to let you know if they have problems
• Supervision of EACH of your partner budget - cf xls document- declared/foreseen/Final result-
• Financial key documents are A3.1 (full budget) - A.3.3 (next 18 months) in the end of the Annex 1
• Provide overview/assistance on “financial forecasting” : Make sure that financial forecasting “stick” to what is planned (closest to reality).

Management overview Renaissance European level

Management overview Renaissance Local level

Example : Calendar for the Reporting Period 2

• How & what ? The need of having one and single common format for each partner :
• fulfilment of xls document by partners (Description activities + Financial declaration) + Mandatory Language : English
• For Annual Report progress : WP leader
• Who? List of main authors (responsible) :
• WP0 : WP0.1 : Renaissance coordinator (Hespul/GL) + WP0.2 : local coordinator (GL/Hespul + Ayto./UB)
• WP1: Renaissance leader by sub-WP, i.e.: WP1.1 (GL), WP1.2 (INSA ), WP1.3 (LoM), WP1.4 (Urbic), WP1.5 (Ecodes) !!!???-
• WP2 : Renaissance leader (UdZ) - separated for WP2.1/2.2 but common for WP2.3
• WP3 : local Leader (SEM Lyon confluence + SMRUZ): annual report per community
• WP4 : Renaissance leader (Hespul)
• WP5 : Renaissance leader (Ayto.Zaragoza)
• Deadline : mid- October 2007 : To be sent to the Renaissance Coordinator

How to handle reporting process ? Suggestions

• List of documents (sent by project coordinator) :

• Deliverables summary: what ? Who’s involved ? Additional information needed ?
• Template of annual report (caution : all partners covered ? major cost items covered ? next 18 months description ?)
• Updated financial sheet of xls doc/ Year 2 DG TREN validation ?

• Local coordination (close collaboration needed with each partner/ local leaders) :

• Preparation of their xls doc (description + financial declaration) ? + visit each partner ?

• Adequate fulfilment of xls doc (description activities + financial sheet)
• Precise consistence between xls doc & Form C & Audit certificate (flexibility : Clause 39)

• Assistance to WP Leader on Annual report production (clearly identify what is asked from them + others involved partners/ locally-internationally).

• FINAL CHECKING : comparaison xls/Form C/Audit certif