Technical session wp0 tasks of local coordinator



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tarix30.07.2018
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#63010


technical session WP0


Technical session WP0 tasks of local coordinator

  • Administration/Financial management :

      • Management of your community on a everyday basis
      • Provide guidelines and assistance to your partners, that they are able to deliver work in time and/or to let you know if they have problems
      • Supervision of EACH of your partner budget - cf xls document- declared/foreseen/Final result-
        • Financial key documents are A3.1 (full budget) - A.3.3 (next 18 months) in the end of the Annex 1
        • Provide overview/assistance on “financial forecasting” : Make sure that financial forecasting “stick” to what is planned (closest to reality).


Management overview Renaissance European level



Management overview Renaissance Local level



Example : Calendar for the Reporting Period 2

    • How & what ? The need of having one and single common format for each partner :
      • fulfilment of xls document by partners (Description activities + Financial declaration) + Mandatory Language : English
      • For Annual Report progress : WP leader
    • Who? List of main authors (responsible) :
      • WP0 : WP0.1 : Renaissance coordinator (Hespul/GL) + WP0.2 : local coordinator (GL/Hespul + Ayto./UB)
      • WP1: Renaissance leader by sub-WP, i.e.: WP1.1 (GL), WP1.2 (INSA ), WP1.3 (LoM), WP1.4 (Urbic), WP1.5 (Ecodes) !!!???-
      • WP2 : Renaissance leader (UdZ) - separated for WP2.1/2.2 but common for WP2.3
      • WP3 : local Leader (SEM Lyon confluence + SMRUZ): annual report per community
      • WP4 : Renaissance leader (Hespul)
      • WP5 : Renaissance leader (Ayto.Zaragoza)
    • Deadline : mid- October 2007 : To be sent to the Renaissance Coordinator


How to handle reporting process ? Suggestions

  • List of documents (sent by project coordinator) :

    • Deliverables summary: what ? Who’s involved ? Additional information needed ?
    • Template of annual report (caution : all partners covered ? major cost items covered ? next 18 months description ?)
    • Updated financial sheet of xls doc/ Year 2 DG TREN validation ?
  • Local coordination (close collaboration needed with each partner/ local leaders) :

  • Preparation of their xls doc (description + financial declaration) ? + visit each partner ?

    • Adequate fulfilment of xls doc (description activities + financial sheet)
    • Precise consistence between xls doc & Form C & Audit certificate (flexibility : Clause 39)
  • Assistance to WP Leader on Annual report production (clearly identify what is asked from them + others involved partners/ locally-internationally).

  • FINAL CHECKING : comparaison xls/Form C/Audit certif



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