Financing plan (in us$)

Government of South Africa
United Nations Development Programme

Global Environment Facility
South Africa Wind Energy Project (SAWEP) - Phase II
PIMS 5256

INCEPTION WORKSHOP REPORT
13 DECEMBER 2016

Table of Contents

1.INTRODUCTION 5

1.1 Background 5

The South Africa Wind Energy Project SAWEP Phase 2 (SAWEP 2) Project Document was developed over the period of 2013 to 2014 and approved by the GEF CEO on 8 May 2015. The SAWEP 2 Project Document (SAWEP 2 ProDoc) was signed on 18 December 2015 which signalled the official start of implementation of the SAWEP 2 ProDoc. The Dept. of Energy (DoE) made a request and SANEDI approved in June 2016 project manager services for SAWEP 2 and SANEDI, UNDP and the Project Manager signed a RLA in August 2016. 5

The DoE Chief Director for Clean Energy Ms. Mokgadi Modise informed in July 2016 government, public and private sector stakeholders that it is more than a year since the SAWEP 2 ProDoc was prepared and it is therefore important that the SAWEP 2 ProDoc Barrier Analysis, Objective, Outcomes and Outputs be reviewed with key stakeholders (DoE, DoE IPP, DEA, DTI, DHET, DST, GIZ, SARETEC, SAWEA) prior to the Inception workshop. The review took place over August and September 2016 with the outcome worked into the Project Manager Inception workshop presentation (see section 2.1.5). 5

1.2 Inception Workshop Objective 5

2 INCEPTION WORKSHOP 6

2.1 Inception Workshop Agenda (see Appendix 2) 6

2.1.1 Welcome and introduction 6

2.1.2 Remarks by UNDP 6

2.1.3 Overview of UNDP-GEF & SAWEP II 8

2.1.4 GEF Monitoring and reporting Requirements, Procedures 10

2.1.5 Background and presentation on technical aspects of project and (AWP) annual work plan for remaining of 2016 11

2.1.6 Closing remarks 22

Appendix 1: SAWEP 2 Project Document 22

Appendix 2: SAWEP 2 Inception Workshop Agenda 23

Appendix 3: SAWEP 2 Inception Workshop Attendance Register 24

Appendix 4: Overview of UNDP-GEF & SAWEP II (Wakhile Mkhonza) 24

Appendix 5: GEF Monitoring and reporting Requirements, Procedures (Adey Tesfaye) 24

Appendix 6: draft SAWEP 2 Work Plan 2016 (AWP 2016) 25

Abbreviations and Synonyms

DEA Department of Environmental Affairs

DoE E Department of Energy

IPP Independent Power Producer

SAWEA South Africa Wind Energy Association

UNDP United Nations Development Programme

GEF Global Environment Facility

SAWEP South Africa Wind Energy Project

SANEDI South African National Energy Development Institute

RLA Reimbursable Loan Agreement

DTI Dept of Trade and Industry

DHET Dept of Higher Education

DST Dept of Science and Technology

GIZ German Corporation for International Cooperation

PM Project Manager

REIPPPP Renewable Energy Independent Power Producer Procurement Programme

1. INTRODUCTION

1.1 Background

The South Africa Wind Energy Project SAWEP Phase 2 (SAWEP 2) Project Document was developed over the period of 2013 to 2014 and approved by the GEF CEO on 8 May 2015. The SAWEP 2 Project Document (SAWEP 2 ProDoc) was signed on 18 December 2015 which signalled the official start of implementation of the SAWEP 2 ProDoc. The Dept. of Energy (DoE) made a request and SANEDI approved in June 2016 project manager services for SAWEP 2 and SANEDI, UNDP and the Project Manager signed a RLA in August 2016.

The DoE Chief Director for Clean Energy Ms. Mokgadi Modise informed in July 2016 government, public and private sector stakeholders that it is more than a year since the SAWEP 2 ProDoc was prepared and it is therefore important that the SAWEP 2 ProDoc Barrier Analysis, Objective, Outcomes and Outputs be reviewed with key stakeholders (DoE, DoE IPP, DEA, DTI, DHET, DST, GIZ, SARETEC, SAWEA) prior to the Inception workshop. The review took place over August and September 2016 with the outcome worked into the Project Manager Inception workshop presentation (see section 2.1.5).

1.2 Inception Workshop Objective

The overall objective of the Inception Workshop is to assist the project team to understand and take ownership of the project’s goals and objective, as well as finalize preparation of the project's first annual work plan on the basis of the project's log frame matrix. This will include reviewing the log frame (indicators, means of verification, assumptions), imparting additional detail as needed, and on the basis of this exercise finalize the Annual Work Plan (AWP) with precise and measurable performance indicators, and in a manner consistent with the expected outcomes for the project.
Specifically, the Inception Workshop will:

1. 
   introduce project staff with the UNDP-GEF expanded team which will support the project during its implementation, namely the Country Office and responsible Regional Coordinating Unit (TCU) staff;
   
2. 
   detail the roles, support services and complementary responsibilities of UNDP-CO and RCU staff vis à vis the project team;
   
3. 
   provide a detailed overview of UNDP-GEF reporting and monitoring and evaluation (M&E) requirements, with particular emphasis on the Project Implementation Reviews (PIRs) and related documentation, as well as mid-term and final evaluations.
   
4. 
   provide an opportunity to inform the project team on UNDP project related budgetary planning, budget reviews, and mandatory budget rephrasing;
   
5. 
   provide an opportunity for all parties to understand their roles, functions, and responsibilities within the project's decision-making structures, including reporting and communication lines, and conflict resolution mechanisms. The Terms of Reference for project staff and decision-making structures will be discussed again, as needed, in order to clarify for all, each party’s responsibilities during the project's implementation phase.