Notice inviting tender

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The bidder means the firm or company with whom the order is placed and shall be deemed to include the bidder, successors, representatives, heirs, executors and administrators.

Whenever there is a duplication of clause in the terms and conditions, the clause which is beneficial to BL will be considered applicable at the time of any dispute.

2. Scope of Supply

Scope of Work for the tender shall be as mentioned in Annexure II.

3. Reference for Documentation

Purchase Order Number must appear on all correspondence, invoices, packing and on any documents or papers connected with the order.

4. Confirmation of Order

The successful bidder shall acknowledge the receipt of purchase order within 10 days following the mailing of this order in writing or through email and shall thereby confirm his acceptance of purchase order in entirely without exceptions

  1. Submission of tender will mean that the bidder have fully understood and accepted the terms and conditions of tender. Any subsequent revision on the same will not be considered and may lead to rejection of tender.

  1. Earnest Money Deposit: Earnest Money Deposit Amount to be deposited in the form of Pay order / Demand Draft in Favour of Balmer Lawrie & Co. Ltd, payable at Kolkata for Rs. 3000.00 (Three thousand only) Bidders have to submit Earnest Money Deposit by Demand Draft/Pay order in favour of Balmer Lawrie & Co. Ltd., payable at Kolkata, India. The Demand Draft/Pay order has to be made from a Scheduled Indian Bank. The EMD to be deposited within the Due date of the tender. Cheque and any other form of payment are not acceptable towards EMD. EMD will be refunded by cheque to unsuccessful bidders after finalization of tender. For accepted bidders, EMD of successful bidder can be adjusted towards Security Deposit against the Contract order placed on them. EMD will carry no interest. Linking with earlier transactions/adjustments with pending bills or any other amount payable by the Company is not allowed.

  1. EMD is liable to forfeiture if :

a) In the event of withdrawal of offers during validity period of the offer.

b) Non acceptance of Contract Order.

c) Non confirmation of acceptance of Contract order within the stipulated time.

d) Any unilateral revision made by the bidder during the validity period of offer.

e) Non execution of the documents after acceptance of the contract due to any dispute of the bidder or any reason whatsoever.

f) Non submission of Security Deposit.


  1. Small Scale Units registered with National Small Industries Corporation Limited (NSIC / MSME), for service tendered are exempted from payment of Earnest Money Deposit.

10. Sub-Contracting: The successful bidder shall not be allowed to sub contract either wholly or any part of the order without Company's prior written consent.


Payment will be released on monthly basis within 30 days from the date of submission of the bill.

Acceptance of any differential terms of payment offered by a bidder as against the terms specified in this document will be solely at the discretion of BL.


Security Deposit amount of 5 % of the basic order value to be deposited by the successful Bidder in the form of Pay order / Demand Draft in favour of Balmer Lawrie & Co. Ltd, payable at Kolkata

The Security Deposit may be submitted within 15 days of receipt of the Purchase Order. The Security Deposit shall bear no interest and shall be refunded through Bank transfer to successful bidder, only on successful completion of the contract for the tendered services

All sums of compensation or other sums of money as determined, if any, payable by the bidder may be deducted from the Security Deposit.

Security Deposit is liable for forfeiture if successful Contractor in the event of :-

  • Unsatisfactory services i.e failed to fulfill the results as per the requirement of the Company during the validity of the contract.

  • The Contractor damages or loses records /documents of the Company and/or of statutory compliances.

  • The Contractor reveals the information/documents of the Company to any unauthorized persons/organization without having written consent from the authorized person of the Company.

  • The Contractor fails to comply with the norms of the competent authorities/apex body within the validity of the contract.

  • The license of the Contractor is withdrawn / canceled by any statutory / legal authorities during the validity of the contract.

  • Successful Contractor violates the tender condition.

  • Failure to comply statutory dues within due dates as per the statute and/or non submission of statutory dues to the respective statutory authorities.

Security Deposit will be refunded only after verification of complete compliance of all statutory dues and successful completion of the tender conditions. In case of any default in statutory levies, the penalty interest amount if any claimed by the statutory authorities will be adjusted against the Security Deposit and the retention money. In case of any damages caused to the building, plant and machineries, the Security Deposit and the retention money will be adjusted towards the cost of repair of such damages. The Security Deposit will be refunded after adjustment, if any , on account as mentioned above.

13. Rate

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