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Town of Sandwich

Selectmen’s Meeting: December 4, 2017

Attendees: Selectmen Bud Martin, Robert Rowan; Chris Boldt; Catherine Graham, Jennifer Wright.
Public: Jon Peaslee, Ole Anderson.
Mr. Martin opened the meeting at 5:00 P.M.
Approval of Minutes: Mr. Boldt moved to approve the minutes of the November 27, 2017 regular Selectmen’s Meeting as amended, motion seconded by Mr. Rowan, and the motion passed.
Parks & Recreation Update:

Ole Anderson, Director, reported on his department’s recent activities, since he had to miss the Staff Meeting last Monday:



  • Youth basketball started for the 3rd-4th graders. They just completed their first tournament in Meredith.

  • The Christmas Tree Lighting event took place last Friday and was well-attended

  • Both the tractor for sidewalk clearing and snow machine are getting serviced

  • Still delays in putting the skating rink together since there have not been cold enough temperatures. Karen Nelson is willing to teach ice-skating once again this winter

  • Adult basketball started; they play both Monday and Thursday evenings

  • The cross-country ski team started their practices this week. Ole has cleaned out the lower level of the Post Office so they can use it during the season.

  • The sign-ups for the winter ski program will be distributed soon. The program starts in January after the winter break.


Transfer Station Operating Plan:

Jon Peaslee worked with Jennifer Wright to create the Transfer Station’s Operating Plan. The Plan includes a sketch of the facility, the different materials which get processed and hauled away from the facility, and standard operating procedures for the Attendants.

Mr. Peaslee proposed within the new plan the new procedure for closing the facility each day it operates: an Attendant will stand at the gate at the end of the day to let folks in and out up until 4:00 P.M., at which point no one else will be allowed in, but the gate will get opened for those needing to exit.

This proposed plan will get posted at the facility and includes Transfer Station fees and other critical information.

After reading through the Plan, Mr. Boldt moved to approve the Transfer Station Operating Plan; motion seconded by Mr. Rowan and the vote was unanimous.
Highway Department Update:

Jon Peaslee reported the new Highway Department staff started work today.

The Fisher Plow used on the 2008 Ford pick-up is worn out and needs a new pump and motor. The cost to purchase a new plow is $6,000 and can be spent out of the Highway’s operating budget.

Mr. Rowan moved to approve the purchase of a new plow for the 2008 Ford pick-up; motion seconded by Mr. Boldt and the vote was unanimous. Mr. Boldt asked if the old plow will get scrapped. Mr. Peaslee said he will keep it for parts.

The gravel roads were pretty icy last Friday morning. As soon as the department started to treat the roads, two sanders broke down.

Mr. Peaslee asked to address a new drainage issue on Taterboro Road. When provided with the property owner’s name, Mr. Boldt recused himself from the discussion and decision, and any further discussion with the driveway issue and/or Site Plan, since the property owner is a client of Mr. Boldt’s law firm.

Mr. Peaslee reported the property owner has a driveway to his property on Sandwich Slopes Road. He has now created a new driveway on Taterboro Road, which connects to the original driveway. The new driveway excavation work is encroaching into Taterboro Road and has filled in the ditch line. In order for the new driveway to work, the property owner must install a driveway culvert, ditch his driveway, and crown it. While the Compliance Officer inspected the new driveway, he noticed the property is being used for boat storage.

Mr. Rowan stated the property owner should be mailed a letter which states the following:



  1. The proper driveway installation per the Road Agent, including a driveway culvert and proper pitch to the road

  2. Information on the requirements for a home-based business. A Home Occupation Questionnaire will be included with the letter.

Mr. Peaslee reported NH Electric Cooperative is continuing their tree work on Route 109. They told Mr. Peaslee they will be taking some of the large pine trees down (which have been problematic in recent heavy storms), once provided permission from the property owners.


Selectmen’s Reports:

Mr. Boldt reported he attended the Budget Committee meeting last week and the tree lighting ceremony last Friday.

Mr. Rowan also attended the Budget Committee meeting and did a building permit application inspection.

Mr. Martin attended the Conservation Commission meeting last Wednesday.


Other Business:

Ms. Graham referenced the proposed 2018 Carroll County Budget in the Read File.

The minutes of the recent sub-committee meeting to review the School Policy on Student Transportation were sent to the Selectmen. The policy will next be addressed by the full School Board on Tuesday, December 12th. Mr. Boldt will attend to speak to the issue per previous Selectmen discussions with the Superintendent.

Ms. Graham shared the Primex letter inviting the Town to enter into a 3-year CAP agreement for our Property/Liability insurance; the agreement guarantees the rates will not increase more than 9% each year. After discussion, the Selectmen agreed 9% is too high for a ‘not to exceed’ amount, since over three years there could be a cumulative 27% increase to our premiums. They agreed a 3% CAP would give them more incentive. The Selectmen asked Ms. Graham to respond to Primex with their input as to why they are not joining the proposed CAP agreement.

NH Department of Transportation held a forum today on their new toll increase proposal. They asked for any feedback by noon tomorrow. Mr. Rowan stated it would have been best for NH DOT to hold forums throughout the State to gain feedback, and not just in one location.

Town Counsel reported the Town’s monthly flat rate ($700.00) exceeded what the actual charge would be for time spent on General Matters. Town Counsel proposed a new flat rate of $600.00 for 2018. The Selectmen agreed.

Ms. Graham asked if the Selectmen would like to consider entering into a contract with the NH Humane Society, per last week’s presentation. The Selectmen agreed to include the $900 contract amount within the Animal Control line item in the Police Department’s Operating Budget. The Budget Committee can then discuss when Chief Wyman presents his proposed budget.

Ms. Graham noted the ruling from Primex that the Town was not at fault with the recent motor vehicle accident, so therefore would not cover the vehicle repair costs for the other party.

The Compliance Officer inspected the proposed new dwelling at 148 Wentworth Hill Road to determine if it was under construction to a point where the property owner could move in over the next few months. The property owner asked for a 90-day extension to live in his camper while his house was under construction. Mr. Rowan said the Compliance Officer noted the septic system was just now getting installed. He said the camper should have been tied into the property’s septic system so there was proper disposal. Ms. Wright read the original letter from the property owner which described the waste system within the camper and that he would have it regularly emptied by a contractor. Mr. Rowan said he would like written verification of the waste disposal. Mr. Boldt moved to approve a 90-day extension for the property owners of 148 Wentworth Hill Road to live in their camper while their dwelling is under construction, provided they submit written verification their waste disposal system has been emptied regularly; motion seconded by Mr. Rowan and the vote was unanimous.

Mark Longley, who oversees the WoodShare Program, asked Ms. Graham to present three proposed signs for installation at the wood stockpiling location on the Transfer Station road. Mr. Boldt moved to approve the proposed signs for the WoodShare’s wood stockpile on the Transfer Station Road; motion seconded by Mr. Rowan and the vote was unanimous.



There being no further business, the meeting was adjourned at 6:22 P.M. on a motion by Mr. Boldt; motion seconded by Mr. Rowan, and the motion passed.
Respectfully submitted,
Catherine Graham


APPROVED: Selectmen’s Meeting Minutes of Monday, December 4, 2017

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