User Manual Oromiya Portal System

OROMIA Regional State BPR Automation Project


OROMIA Regional State

User Manual Document

Portal System

Version: 2.0

Document Id: 000–00-00-PSUM -00


By

Information Network Security Agency (INSA)

Project Office

BPR Automation


Oct - 2011

Revision History

Date	Version	Description	Author

Table of Content

1. Introduction 6

1.1. Introduction to Oromia portal 6

1.2. About Oromia Portal 6

1.3. How the Interface looks like 9

1.4. Login 10

1.5. Dock 11

1.6. Managing Pages 12

1.6.1. Add a Child Page 13

1.6.2. Change Display Order 14

1.6.3. Edit a Page 14

1.6.4. Delete a page 15

1.6.5. Changing Themes 16

2. Oromia Portal Architecture 17

2.1. Users 19

2.2. Organizations 19

2.3. Communities 20

2.4. Roles 21

3.1. Introduction to Portal Administration 22

3.2. Managing users 24

3.2.1. Adding user 24

3.2.2. User Management 26

3.3. Managing organizations 27

3.4. Managing communities 29

3.4.1. Adding a Community Using the Control Panel 30

3.4.2. Adding a Community Using My Communities Portlet 32

3.5. Role 34

3.6. Password Policies 36

4. Content management 38

4.1. Web content related portlets 38

4.1.1. Adding Web content 39

4.1.2. Web content Display 40

4.1.3. Web content List 41

4.1.4. Web content search 42

4.1.5. Document Library 43

44

4.1.6. Document Library Display 44

4.1.7. Image Gallery 44

4.1.8. Nested Portlets 45

4.1.9. Web Form 46

4.2. Additional Content Management Portlet 49

4.2.1. Breadcrumb 49

4.2.2. Navigation 49

4.2.3. Site Map 50

4.2.4. Asset Publisher 50

4.2.5. RSS portlet 52

4.2.6. IFrame 55

4.3. Advanced content Management 55

4.3.1. Creating a Structure and Template 56

4.3.2. Categorization and Scheduling web content. 59

4.3.3. Categorization Web Content 60

5. Additional portlets 61

5.1. Blogs and Blogs aggregator portlet 61

5.2. Calendar 73

5.3. Message Boards (Forum) 76

5.4. Page comment 89

5.5. Polls 90

5.6. Wiki 95

1. Introduction

   1. Introduction to Oromia portal

Oromia Portal is designed to be a single environment where all of the applications a user needs can run, and these are integrated together in a consistent and systematic way. If an application lives outside of the portal, the portal should be able to consume some resource of the application (such as an RSS feed or a subset of functionality in a “dashboard” application) so that the end user can see everything he or she interacts with at a glance.

To achieve this, all of the application functionality within Oromia Portal is in fragments of the page called portlets. Portlets are web applications that run in a portion of a web page. The heart of any portal-based web site is its portlets, because portlets are where all of the functionality is implemented. Oromia portal's core is a portlet container, and the container's job is to aggregate the set of portlets that are to appear on any particular page and display them properly to the user. In this way, one or many applications can reside on a page, and the user can (at the administrator's discretion) arrange them in the way that works best for the user.

2. About Oromia Portal

Oromia Portal is one of Oromia BPR Automation project. It is new for our country especially in government level and has the objective of:

• 
  Achieving the regional government’s vision of using information and communications technologies,
  
• 
  Providing easier access to government information and services for people,
  
• 
  Providing people with an overview of the regional government a unified portal system,
  
• 
  Providing navigation and content that is user focused.
  

The portal covers 14 bureaus of Oromia region. Each bureau is expected to post information for the public and for its staffs. Bureaus also can give online services for their customers. Online service is treated by web service. The portal can communicate with other application through web service. Web service is a kind of remote procedure call which allows the composition of applications from components that are physically in different locations. So that using web services any application developed with any programming language can be accessed through the portal. Within the portal there are three main parts:

• 
  Website
  
• 
  Intranet
  
• 
  Extranet
  

Website: the website part of the portal provides the following services:

• 
  Online requests handling
  
• 
  Online forum
  
• 
  Feedback
  
• 
  Content management
  
• 
  Information (news, announcement, notice, alert ….)
  
• 
  Document management
  
  • 
    Categorizing documents
    
  • 
    Manage documents by versioning
    

Intranet: As the term intranet means is a private computer network that uses internet protocol technologies to securely share any part of an organization's information or operational systems within that organization, the portal includes an intranet part which is going to be used by the bureau users.

Extranet: An extranet is a private network that uses Internet technology and the public telecommunication system to securely share part of a business's information or operations with suppliers, vendors, partners, customers, or other businesses. For example if Oromia bureau of Revenue Which is found in Addis Ababa want to share an important file with an office that is found in Adam, the extranet is the best tool to perform this.

The Portal integrates both the intranet and extranet; and provides the following services:

• 
  Collaborations like
  
  • 
    Chat
    
  • 
    Forum
    
  • 
    Mail
    
  • 
    personal and grouped calendar
    
• 
  Knowledge managements like
  
  • 
    Wiki
    
  • 
    blog
    
• 
  Content management
  
• 
  Document management
  
• 
  The extranet facilitate the interaction between different zone within the bureau
  

The portal will interact with other Oromia BPR applications. Any public part of other applications will be integrated with the portal. The customer can request to specific bureau through the portal.

F
igure 1.1. Interface of the Home page.

3.