Allahabad bank head Office: 2, Netaji Subhas Road, Kolkata – 700 001

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Annexure B


ALLAHABAD BANK

Head Office: 2, Netaji Subhas Road, Kolkata – 700 001



Notice inviting application from Accredited Advertising Agencies

For empanelment as Approved Advertising Agency of the Bank
Applications are invited in sealed envelope from reputed and experienced INS Accredited Advertising Agencies to work as an approved Advertising Agency for handling independently/ collectively publicity and PR matters of the Bank. The Agencies applying for empanelment should preferably have 5 years experience in handling publicity, including Media Buying and Event Management and other PR related work. The Agency should have a full-fledged office in Kolkata and preferably in at least 2 other metropolitan centres. The Agency must be presently empanelled with at least two PSUs/ Commercial Banks in India and have annual turnover not less than Rs.20.00 Crore in publicity related work for 2012-13 and 2013-14. The format for application (Annexure C) and other details are appended below. Applications are to be submitted so as to reach the General Manager (Publicity), Allahabad Bank, Head Office, 2, Netaji Subhas Road, Kolkata – 700 001 latest by 1.30 pm on 13th January, 2015. Bank reserves the right to reject any or all applications or have empanelment done otherwise without assigning any reason whatsoever.

Eligibility Criteria


  1. Applications are invited from reputed firms of Advertising Agencies having Indian Newspaper Society (INS) accreditation as well as accreditation and/ or any arrangement for working with Prasar Bharati (Doordarshan and AIR).

  2. The Agency should preferably have 5 years’ experience in handling publicity, including Media Buying and Event Management and other PR related work.

  3. The Agency must be presently empanelled with at least two PSUs/ Commercial Banks. Proof /certificates to be enclosed alongwith.

  4. The Agency should have an annual turnover not less than Rs.20.00 Crore in publicity related work for the last two years (2012-13 and 2013-14).

  5. The Agency should have a full fledged Office in Kolkata and preferably in at least 2 other metropolitan centres with proper infrastructure including adequate manpower, Technology backup and facilities for production of Quality Artwork/ Designs.

  6. Documentary evidence in support of clause (a) to (e) above should be provided.

Other Information/ Terms and Conditions





  1. The completed application alongwith necessary documents will be received in sealed envelope superscribed “Application for Empanelment as Advertising Agency” from 12th December, 2014 to 13th January, 2015 during all working days between 11.00 am and 3.00 pm and up to 1.30 pm on 13th January, 2015, the last date for receipt of application.

  2. The Applications will be opened on 14th January, 2015 at 3.30 pm. If for any reason 13th January, 2015 is declared a holiday in Kolkata, the applications will be received till 3.00 pm on 14.01.2015 and opened at 3.30 pm on the same date. All applicants are required to abide by the Empanelment Process as laid down.




  1. The validity of Empanelment would be for Two Years i.e., up to 28.02.2017 which may be extended for a further period of one year at the discretion of the Bank on the same terms and conditions depending upon satisfactory performance of the empanelled Agencies.




  1. The Bank has the right to suspend/ cancel the name of the Agencies from the panel at its own discretion at any time during the period of empanelment without assigning any reason whatsoever.




  1. The Agency will be required to follow professional ethics and regulatory rules/ laws, if any, while dealing with the Bank and ensure confidentiality in matters that may become detrimental/ cause loss or damage to the interest/ image of the Bank in any manner.




  1. The Ad Agency should be sincere and prompt at call of the Bank. The execution of job is to be time bound and with all required information so as to avoid the delay or duplication. The Agency shall be required to deliver the goods even at the shortest notice and on holidays.




  1. No artwork charges will be paid in any case. Neither modeling charges nor cost of production (language translation, cost of photography etc) in any form will be paid for print ads.




  1. Once the artwork is approved, a CD with original images in open/raw/layer files is to be submitted to the Bank. The Bank has the right to the usage of the same at its will without any reference or paying any cost/ remuneration thereof.




  1. The images, copy writing, formats used for advertisements of other organisations should not be used for the publicity activity of the Bank. Likewise, the images, copy writing, formats, used in artworks approved by the Bank shall not in any case or form be used for other organisations at any time. If found so, the ad Agency would be black listed and the matter will be taken up with the appropriate forum and the Bank will be at liberty to take appropriate measures as deemed necessary for the same.




  1. The images, copy writing and any other ad material should be original and exclusively prepared for the Bank and should not be copied/ pirated. The Ad Agency will be solely liable/ responsible for any claim from anybody in this regard. In case, any litigation arises irrespective of the issue, the Agency shall bear all cost and expenses as will be necessary to defend such matter by the Bank and shall also bear the entire amount as will be warranted by the Court/ Tribunal or any other authority.




  1. The Bank has every right to modify the Terms and Conditions at its sole discretion at any time without assigning any reason.




  1. The Ad Agency shall keep all the information of the Bank in confidence and shall not divulge/ divert the same to any outsider.




  1. For any further information, you may contact Tel No: 033- 2231-9466

Annexure C
Format of Application for Empanelment of Advertising Agencies



1

Name of the Advertising Agency:




2.i

Address of Registered Office/ Head Office:

(with Telephone & Fax No.)






2.ii

Address of Kolkata Office:

(With Telephone No.)






3

Contact Person / Mobile No:

i. Name: M:

ii. Name: M:



4

E-mail Address:




5

Year of Incorporation/ Establishment:




6

Constitution of The Firm:

(Public Ltd/Private Ltd/Partnership/ Proprietorship etc)






7

Name of Proprietor/ Partners/ Directors:

(Strike out whichever is not applicable)



i.

ii.


iii.

iv.



8

PAN Card No:




9

Service Tax Registration No:




10

Experience in Details:

(Indicate clearly prime ranking for 2013 & 2014 with Turnover)





11

Names of Major Clients:

(certificates & testimonials to be enclosed )





12

Annual Turnover of Previous 3 Financial Years

(Attach Audited Balance Sheet and Profit & Loss A/c or Certificate of the Auditor)



    1. 2013-14:




    1. 2012-13:




    1. 2011-12:

13

Details of Infrastructure available:

a. In Kolkata:


b. At other Metros:




14

No. of Branches and Professionals employed at each location:


    1. Kolkata:










15

Major Campaigns handled, if any:




16

Any other information worth mentioning:




I / We certify that the above statements are true and I / we undertake to submit any other testimonials certificates whenever called for in support of our statement. This application will not in any way construe as our claim for empanelment.

Authorised Signatory

Designation:


Date:

Place: Seal



Checklist for Enclosures


  1. Copy of Memorandum and Article of Association, Certificate of Incorporation, Certificate of Commencement of Business if a Limited Company/ Partnership Deed for Partnership concern, Trade License etc

  2. Copy of Latest / Current INS accreditation Certificate

  3. Copy of Latest / Current Accreditation Certificate and/ or any arrangement for working with Prasar Bharati (Doordarshan & AIR)

  4. Proof of empanelment with 2 PSUs / Commercial Banks in India

  5. Latest Income Tax and Sales Tax clearance certificates

  6. Photocopy of PAN Card

  7. Photocopy of Service Tax Registration Certificate

  8. Audited Financial Statements for the last 3 years i.e. 2011-12, 2012 -13 & 2013-14. In case, the audit for 2013-14 has not been completed, please attach Auditor’s Certificate for Turnover.

  9. List of major clients with certificates / testimonials

  10. Testimonials for experience in handling major campaigns, if any


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