Clarkfield City Council

MINUTES CLARKFIELD ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING Monday, July 24, 2017 – 5:30 PM City Hall Meeting Room
EDA Board Members: Jenni Schuler, Adam Isaacs, Alisha Handeland, Jamie Olerud, Bryce Miller, Sue Fritz, Emily Bruflat
Staff Present: Amanda Luepke – City Administrator, Teather Bliss – Deputy Clerk
1.0	Call Meeting to Order
2.0	Additions to the Agenda
3.0	Public Comments
4.0	Consent Agenda Adam Isaacs motioned to approve the consent agenda with a second by Jamie Olerud. All board in favor.
4.1	Approve Minutes from the June 19, 2017 & June 30, 2017 Meetings
4.2	Housing Monthly Payment $580.84 June ACHs $6920.48 June Checks	Administration Monthly Payments $9714.60 MTD ACHs $1470.24 MTD Check
5.0	Financial Review The EDA Reviewed the financials for the year leading up to June MTD. The EDA Admin account will be consolidated with the EDA Housing account once one final check clears. There is also an option to consolidate the EDA Loan CD & EDA MM Account into one account so that they can gain interest at a better rate. Records will be checked to find out when the CD was purchased and when it matures.
5.1	Budget Committee Meeting The budget committee discussed the budgets for the Housing, Administration, and Loan funds. The major discussion took place over the EDA Housing Budget as we prepare for replacement of equipment within the apartments. So far, the budget looked good to the EDA and the committee will continue to work on the budgets as the year continues.
6.0	Task Force Update There was a meeting with an architect to view the school. The next task force meeting with be on August 9^th at 2:00pm
7.0	Café Angela Latimer Jordan Zeller Meeting set for Thursday at 2:00pm at the café Scott Hammerschmitt – City Assessor Scott determined that the banquet room and all of the kitchen were not figured into the square footage that the county was recording for the market value. Scott would be adding $56,400 in new construction as well as $2,920ft² to bring the value to $86,500.00. That evaluation could change as an additional 3,500ft² has yet to be factored into the evaluation. The final market value is expected to be set close to the $100,000.00 value. This higher than expected evaluation will increase the property taxes as well as the insurance on the building, leading to possible dollar changes in the restaurant agreement if allowed by the bank donation agreement. Restaurant Agreement Maintenance & Repair Rodney Bruflat explained that with the leaking of the roof, it would help greatly if there was a plan to clear out the drains located on the roof on a routine basis. The EDA discussed utilizing some of the dollars that the EDA receives from the operator to in turn give the dollars back to the city for the maintenance department to clean the drains. The maintenance would keep a log of the days and time that they cleaned the drain and on a quarterly basis the EDA would provide payment to the city for the services. Purchasing Addition The EDA discussed placing a purchasing guideline in the lease agreement so that when the time does come for an operator to purchase the restaurant, the guidelines are already set in place. The EDA decided that guidelines would be put into the lease agreement setting the sale price at 75% of the market value as well as the operator having the option to start a contract for deed at the time of operation and the option to continue a year to year basis at the time of sale if the operator is not fully ready to purchase. The time of sale would take place 5 years from the dated donation agreement. Motion was made by Sue Fritz to add in the sale point with a second by Adam Isaacs. All board in favor. Renovations Gay Rupp – Kitchen Painting Olsen Plumbing & Heating – Make Up Air Consult 07.25.17 @ 800AM Professional kitchen cleaning – Sunbrite Cleaning YMC Farm Bureau Banquet – August 16^th Idea was brought up to utilize Indeed for resume searches in the area
8.0	Loans Bailey’s behind October 2016 – July 2017 The EDA discussed options in helping Bailey’s payback their EDA Loan that amounts to $20,772.53. Jamie Olerud and Adam Isaacs were tasked with meeting Jeff and Sue Bailey to discuss their loan, but were never able to make contact. The EDA decided that a Modification of Promissory Note would be done that would cease all interest to the note and change the payments from $200/month to $100/month. The information would be sent to the city attorney for the modification to be done, then sent to Bailey’s with a new amortization schedule and interest moratorium form. Motion made by Adam Isaacs to continue with the conditions of the modification with a second by Jamie Olerud. All board in favor.
9.0	Apartments Kyle and MacKenzie Anderson will be moved out August 1^st Lindsey Koepp and Sebastian Lindley will be moving out August 20^th Alyce Lukken, Apartment 4.1 has a new AC Unit installed Sandy Ellingboe, Apartment 4.3 getting new water heater installed Apartment tours will be set up for EDA Board Members that would like to see the apartments Roof replacement of Phase 2 estimated in $20,000.00 range – talk with Ron to see if he can complete the project by October 1^st or if it is alright with him, find out if Al Dyrdahl would have time to do the roof.
10.0	Railroad Track Land – Great Plains Use The EDA does not have issue with Great Plains utilizing the land adjacent to the railroad tracks, they agreed that $50/month would be enough for the usage of the land. Motion was made by Adam Isaacs to accept $50/month for the land usage with a second by Emily Bruflat. All board in favor.
11.0	Miller Building Spoke with Ron Schlenner on the basement, he believes the ground around the building needs to be built up to solve the issue.
12.0	Small Cities Development Program The city will be reapplying for the Small Cities Development Program so the EDA can spread the word and utilize the information for those coming into town to start or purchase a business. The city may also need the help of the EDA to go door to door to collect intents to participate if more is needed before the preliminary application is submitted.
13.0	Daycare Initiative The process is taking longer than anticipated, the project has moved from addition to new construction with sealed bids due by August 1^st. The daycare initiative will also be applying for the Bush Foundation Grant, CACF, and sending out business funding pledges. In the meantime, a temporary daycare solution is being worked on in the community.
12.0	Meeting Adjournment Adam Isaacs motioned to adjourn the meeting at 700pm with a second by Alisha Handeland. All board in favor.